Project Accounting Coordinator

Ultipro; Nashville (TN); On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) with company match

Paid time off and holidays

Wellness programs

Employee assistance resources

Job summary

Salas O’Brien is seeking a Project Accounting Coordinator to drive project tracking in our financial system, manage invoicing, and support accounts receivable. You’ll collaborate with Project Managers and report to the Controller as part of the Accounting Team.

The role emphasizes accuracy, timely reporting, and effective communication with clients and internal stakeholders, with a comprehensive U.S.-based benefits package and a performance-based bonus potential.

Qualifications

• Associates or better in Accounting or related field.
• Prior experience in a project accounting environment ideal.
• Basic understanding of Deltek Vision/Vantagepoint or other project accounting software systems and strong desire to gain further understanding.

Responsibilities

• Set up and track projects in Deltek Vision/Vantagepoint; maintain project records and invoices.
• Review project expenses for billable status; coordinate with Accounts Payable.
• Prepare draft invoices for PM review and approval; finalize and send to clients.
• Assist with Accounts Receivable collection and client statements.
• Post client cash receipts to project invoices and provide timely PM reports.
• Generate monthly revenue projections with Deltek and support team leadership.

Skills

Excellent communication

Attention to detail

Team collaboration

Education

Associates or Bachelor's in Accounting

Tools

Deltek Vision/Vantagepoint

Microsoft Excel

Outlook

Word

Job description

At Salas O’Brien we tell our clients that we’re engineered for impact. This passion for making a difference applies just as much to our team as it does to our projects. That’s why we’re committed to living our values every day: inspiring, achieving, and connecting as shared owners of our success with a focus on a sustainable future.

Building for the long-term means that all of our team members can expect to work on amazing projects with a people-first approach to problem solving. It also means that each member of our team has truly limitless potential to build a unique, meaningful, and high-impact career—and they’ll receive great total rewards along the way.

Job Summary

The Project Accounting Coordinator will have responsibility for project tracking activities in the Company’s financial system. The position will work with Project Managers to set up, track, invoice, and collect on projects for the firm’s professional services. The Project Accounting Coordinator will work under the supervision of the Controller and will be an integral part of the Accounting Team and monthly financial process.

Responsibilities

• Set up and track projects in Deltek Vision/Vantagepoint; maintain project related information electronically, including documents, invoices, and special billing arrangements, coordinate billing contact on new projects.
• Review project-related expenses for billable/ non-billable status; coordinate with Accounts Payable. Edit expense documentation as needed providing additional backup for invoicing as necessary.
• Prepare draft invoices for Project Manager review and approval.
• Finalize project invoices, along with backup documentation, and submit to Clients via email, and client specific online platforms such as E-Builder
• Assist with the Collection of Accounts Receivable, including preparation and distribution of statements to Clients, escalating issues to Controller when necessary.
• Post client cash receipts to project invoices.
• Provide Project Managers with timely reports.
• Work with Team Leaders to complete monthly revenue projections utilizing Deltek,
• Other duties as assigned.

Skills

• Associates or bachelor’s degree in related field preferred
• Prior experience in a project accounting environment ideal
• Basic understanding of Deltek Vision/Vantagepoint or other project accounting software systems and strong desire to gain further understanding of these systems
• Intermediate skill level in Microsoft Excel, Outlook, and Word
• Excellent communication skills, working with Team Leaders, Project Managers, and Clients
• Strong attention to detail
• Experience working in an engineering or construction environment is a plus
• Gain invaluable industry experience and practical engineering skills.
• Work with a diverse team of professionals, fostering networking opportunities
• Competitive compensation package.

Salary Range - 65k-75k

This role is eligible for performance-based bonuses, and a comprehensive U.S. based benefits package, including:

• Medical, dental, and vision insurance
• 401(k) with company match
• Paid time off and company holidays
• Wellness programs and employee assistance resources

Founded in 1975, Salas O’Brien is an employee-owned engineering and professional services firm focused on achieving impact for our clients, our team, and the world. We know that tomorrow’s requirements are today’s opportunities, and we are here to design lasting solutions for pressing challenges.

We work across a variety of industries providing integrated engineering and consulting services. Our specialized experience includes design for data centers, healthcare, science and technology, high-rise buildings, clean energy, education, and other building types as well as structural and building sciences, infrastructure asset management, advanced robotics, and more.

Our technical expertise is paired with an exceptional team of business development, human resources, finance and accounting, information technology, and marketing professionals, all of whom play a key role in bringing our commitments to life every day.

Salas O’Brien provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state/provincial, or local laws. Salas O’Brien will accommodate the disability-related needs of applicants as required by law.

Qualifications

Education

Preferred

Associates or better in Accounting or related field.

Experience

Preferred

Experience working in an engineering or construction environment is a plus

Prior experience in a project accounting environment ideal

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.