Project Accounting & Contracts Specialist

TriMark USA, LLC

Cleveland (OH)

On-site

USD 65,000 - 90,000

Full time

3 days ago

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Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401K with employer match

Bonus programs

Job summary

TriMark USA, LLC is seeking a Project Accountant (C&B Specialist) to manage project revenue, costs, and billing for design and installation of commercial kitchens. You will coordinate with Sales, Project Management, customers, and subcontractors to ensure contractual compliance and timely invoicing.

The role requires 3+ years in cost accounting or general accounting, plus strong knowledge of contracts, payroll compliance, and ERP/billing systems.

Qualifications

3+ years of cost accounting or general accounting experience.
Bachelor’s degree in Finance or Accounting is a PLUS.
Construction or construction services experience preferred.
Experience with AIA billing, certified payroll, prevailing wage, or subcontractor administration preferred.
Proficient in Microsoft Office applications.
Experience with ERP, billing, or project management systems preferred.
Prior experience in foodservice equipment and supplies desired.
Ability to successfully pass a background check post offer acceptance.

Responsibilities

Review revenue and margin each month to ensure consistency with project forecasts.
Prepare monthly revenue forecasts and accounts receivable updates.
Assist with job reconciliation, final billing, commissions, and collection efforts.
Ensure all applicable job costs are posted and accurately reflected in billing.
Review contracts, general conditions, and project requirements for accuracy and compliance with applicable terms.
Coordinate insurance certificates, payment and performance bonds, contract amendments, and extensions.
Assist with bids, bid bonds, prequalification, and review of prevailing wage and other contract requirements.
Coordinate certified payroll and prevailing wage requirements with contractors and appropriate agencies.
Maintain required payroll, lien waiver, and subcontractor documentation.
Support OCIP enrollment, monthly reporting, and closeout requirements.
Maintain timekeeping/job codes and ensure appropriate payroll classifications are applied.
Monitor jobs that have been final billed and identify outstanding issues.
Coordinate resolution of open contract, billing, and documentation requirements.
Validate final system matches to ensure all costs have been posted.
Support timely and accurate job closeout.
Act as a liaison between the company, customers, subcontractors, project teams, HR, and other stakeholders.
Communicate contract, billing, payroll, and compliance requirements effectively.
Attend required meetings and follow up on outstanding documentation and approvals.