Project Accounting & Billing Specialist

AG SOLUTIONS LLC; Albuquerque (NM); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Dental insurance

Health insurance

Vision insurance

Job summary

AG SOLUTIONS LLC is seeking a detail-oriented Project Accountant in Albuquerque, NM to support project management and finance teams with job cost analysis, billing, and real-time financial tracking across multiple projects.

The role emphasizes accuracy, collaboration with project managers and field staff, and timely client invoicing. Proficiency in Excel, Teams, and QuickBooks Online is preferred.

Qualifications

• Strong communication for collaboration with team members and clients.
• Ability to coordinate with both office and field personnel.
• Proven experience in project invoicing and billing to ensure timely payments.
• Proficiency with Microsoft Office applications, especially Excel and Teams.

Responsibilities

• Review and process employee timecards, time-and-material reports, and project trackers to ensure accurate cost allocations across projects.
• Track and analyze labor, material, and subcontractor costs to support accurate financial reporting.
• Prepare and maintain detailed cost reports, spreadsheets, and billing documentation to track project expenditures and progress billing in real time.
• Manage accounting activities for multiple concurrent projects, ensuring budgets, job costs, and change orders are accurately reflected and communicated to project managers.
• Reconcile project costs by verifying labor hours, material purchases, equipment rentals, and subcontractor invoices against budgets and purchase orders to ensure cost accuracy and compliance.
• Prepare and issue client invoices based on contract terms, milestones, and time-and-material reports, ensuring all billing is accurate, timely, and properly supported.
• Coordinate directly with clients on billing schedules, documentation requirements, and deadlines to maintain smooth invoicing and payment processes.
• Collaborate with project managers, estimators, and operations teams to review cost reports, validate financial data, and ensure alignment with project budgets and contracts.
• Compile and report monthly Work-In-Progress (WIP) data, including revenue recognition, percent completion, and cost-to-complete analysis for management decision-making.

Skills

Strong communication

Team collaboration

Project invoicing

Cost analysis

Tools

Excel

Teams

QuickBooks Online

WIP reporting tools

Job description

AG SOLUTIONS LLC is seeking a detail-oriented Project Accountant in Albuquerque, NM to support project management and finance teams with job cost analysis, billing, and real-time financial tracking across multiple projects.

The role emphasizes accuracy, collaboration with project managers and field staff, and timely client invoicing. Proficiency in Excel, Teams, and QuickBooks Online is preferred.