Project Accounting Associate II

GAI Consultants Inc.

Town of Colonie (NY)

On-site

USD 32,000 - 37,000

Full time

7 days ago

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Benefits offered by this job

Market-based compensation

Bonuses for performance

Health, dental, and vision plans

Job summary

Creighton Manning, a GAI company, is seeking a diligent financial administrator to support the Project Manager through budgets, client invoices, AR and WIP reviews, and project financial performance. The role emphasizes analytical thinking, teamwork, and timely delivery within contract scopes.

Responsibilities include preparing invoices, maintaining WIP and AR notes in Deltek, assisting with project setup, reviewing contracts and billing terms, and ensuring accurate documentation across projects

Qualifications

Associate's degree in Accounting/Business Administration or related field preferred.
Experience reviewing client invoices and project budgets is desirable.
Proficiency in MS Office and accounting software is desirable.

Responsibilities

Assist Project Manager throughout project life cycle.
Complete complex client invoices and maintain AR/WIP records.
Review contracts, create billing terms, and ensure correct documentation.
Collaborate with internal teams to support project financials.

Skills

Analytical thinking

Team collaboration

Communication skills

Problem solving

Education

Associate's degree in Accounting/Business Administration or related field preferred

Tools

Deltek/Vantagepoint

Job description

Creighton Manning is looking for a candidate to assist the Project Manager throughout the project life cycle: establishing project budgets, reviewing and preparing the client invoices, coordinating accounts receivable and work-in-progress review, and review project financial performance. The candidate should have great analytical thinking, problem-solving skills and the ability to work within a team.

General Characteristics

Ability to complete complex client invoices.
Assists Project Manager throughout the project life cycle.
Responsible for personal task management and adherence to deadlines and scope.
Receives moderate supervision on work assignments.

Technical Responsibilities

Participate in Project Financial Meetings on accounts receivable (AR), work-in-progress (WIP), and other applicable key performance metrics.
Project Setup and lifecycle maintenance in Deltek, including:
- Creates Work Breakdown Structures
- Inputs Budgets and saves backup
- Review, verify, and file contracts
- Create Billing Terms based on contract
Invoicing
- Batching draft invoices by invoice week
- Reference Invoicing Summary Report for budget and billing guidance
- Review rates, costs, dates, factors, WIP, and comments for mischarges and errors
- Mark up draft invoices for Project Manager review.
- Complete all changes on draft markups accurately
- Input WIP comments into system tools as needed
- Confirm backup/status reports are attached as needed
- Submit invoice to client per contract requirements
- File emailed invoices in the project folder
Work-In-Process (WIP) Monitoring
- Confirm with PM when WIP may be billed
- Confirm status and amount of supplement or change order when applicable
- Enter AR comments in Deltek for all past-due invoices.
- Notify Management of potential and confirmed Write-offs
Accounts Receivable (AR) Collection
- Utilize system tools to conduct AR follow-up in a timely fashion.
- Maintains up-to-date AR comments in system tools.
Review and approve sub-consultant invoices.
Maintain appropriate documentation on projects.

Communication, Teamwork, and Leadership

Work as part of a team and coordinates work with others.
Possess essential communication skills, verbally, in writing, and in presentations.
Actively participate in discussions and tasks.
Collaborate with internal and external teams.
Routinely interact with organizational leaders, clients, officials, contractors, and others.

Job Requirements

Associate's degree in Accounting/Business Administration or related field preferred, or 5 years of experience with NYSDOT Billing Format.
Experience using Deltek/Vantagepoint preferred
Excellent customer service skills and ability to build solid working relationships
Proficiency in MS Office and accounting software is desirable

Pay Range

Albany, NY: $23/hour - $27/hour

Pay is based on the applicant's ability/experience and will be rated accordingly.

Why Creighton Manning?

Creighton Manning, a GAI company, offers an exceptional place to do meaningful work, grow your career, and support infrastructure that strengthens communities. You'll join a collaborative, multidisciplinary team contributing to projects that improve transportation networks, support municipal services, advance land development, and expand energy infrastructure.

At Creighton Manning, you'll work alongside engineers, planners, surveyors, inspectors, and support professionals in a collaborative, client-focused environment. You'll also benefit from comprehensive benefits, wellness programs, and employee discounts. As part of GAI, Creighton Manning offers the teamwork and client focus of a regional firm, supported by the stability, resources, and career-development opportunities of an established and growing firm.

Benefits To Working at Creighton Manning Include:

Competitive Pay & Recognition