Project Accountant (Hybrid)

Aston Carter; Massachusetts; On-site; USD 43,000 - 56,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) retirement plan

Life Insurance

PTO / Paid time off

On-site parking

Job summary

Aston Carter is hiring a Project Accountant for a Contract to Hire role based out of Plymouth Meeting, PA. The role focuses on managing the financial lifecycle of multiple projects, including billing, budgeting, and reporting, with a strong emphasis on accuracy and collaboration with project managers and technical teams.

The position offers onsite work with eventual hybrid scheduling and a competitive hourly pay range, along with comprehensive benefits and career development opportunities within

Qualifications

• Experience in project accounting across multiple projects.
• Ability to prepare and review client invoices in line with contracts.
• Maintain project budgets and provide regular financial performance updates.
• Support accounts payable and processing of timesheets.
• Generate financial reports and analyze project performance metrics.
• Support collections efforts to improve cash flow.

Responsibilities

• Manage the full financial lifecycle of multiple projects, including tracking costs and budgets.
• Prepare, process, and review client invoices and billing.
• Enter and maintain project budgets in systems and report variances.
• Administer project contracts with fee and budget details.
• Generate project financial reports and analyze KPIs for stakeholders.
• Track receivables and assist with collections to reduce aged balances.
• Provide backup for accounts payable, including coding invoices and processing payments.
• Coordinate with general ledger and construction accounting where applicable.

Skills

Project accounting

Budget management

Invoicing & billing

A/P support

Financial reporting

Collections

ERP systems

Excel skills

Contract administration

Tools

ERP software

Billing software

Timekeeping systems

Job description

Job Title: Project Accountant Job Description The Project Accountant supports the financial management of multiple engineering, consulting, and project-based initiatives. This role serves as a key partner to project managers and technical teams by overseeing project billing, contract administration, budgeting, collections, and financial reporting. The Project Accountant manages client invoicing, maintains contract documentation, tracks project budgets, analyzes financial performance, and helps resolve financial issues that may impact project delivery. The position also provides backup support for accounts payable, timesheet review, and expense processing while working independently and collaborating closely with operational leaders and technical staff.

Responsibilities

• Manage the full financial lifecycle of multiple projects, including tracking costs, monitoring budgets, and maintaining accurate project financial records to support project profitability.
• Prepare, process, and review client invoices and billing in a timely and accurate manner, ensuring alignment with contract terms, project milestones, and specific billing requirements.
• Enter and maintain project budgets in the appropriate systems, track expenditures, identify variances, and provide regular financial performance updates to project managers and leadership.
• Administer project contracts by entering fee and budget information, updating contract documentation, and ensuring compliance with customer agreements and contract billing structures.
• Generate project financial reports and analyze key performance metrics to support stakeholders in making informed financial and operational decisions.
• Track outstanding receivables, communicate with clients regarding payment status, and support collections activities to improve cash flow and reduce aged receivables.
• Provide backup support for accounts payable functions, including coding invoices, processing A/P transactions, reviewing expense reports, and assisting with timesheet administration.
• Support general accounting activities related to project work, including coordination with general ledger processes and construction accounting where applicable.
• Collaborate closely with project managers, operational leaders, and technical teams to address financial issues affecting project delivery and ensure accurate financial information.
• Maintain high standards of financial accuracy, attention to detail, and documentation quality across all project accounting activities.
• Deliver responsive and professional customer service to internal teams and external clients regarding project financial matters.
• Assist in mentoring junior accounting staff and contribute to the development of team capabilities in project accounting and financial operations.

Essential Skills

• Demonstrated experience in project accounting, including managing the financial lifecycle of multiple concurrent projects.
• Strong skills in budget management, including monitoring project budgets, tracking expenditures, and identifying variances.
• Proficiency in client invoicing and billing processes, with the ability to align billing with contract terms and project milestones.
• Experience providing support for accounts payable, including coding invoices, processing A/P transactions, and reviewing expense reports and timesheets.
• Ability to perform financial reporting and analysis for projects, including generating reports and interpreting performance metrics.
• Experience with collections management, including tracking outstanding receivables and supporting collection efforts.
• Knowledge of accounting principles, general ledger processes, and construction accounting practices.
• Strong Microsoft Excel skills, including the use of PivotTables, VLOOKUP/XLOOKUP, and reporting functions.
• Experience working with ERP and project accounting systems.
• Understanding of contract billing structures and how they impact project invoicing and revenue recognition.

Work Environment This role is based onsite, with an eventual hybrid schedule of three days in the office and two days remote each week. The work environment centers on collaboration with project managers, operational leaders, and technical teams across engineering and consulting projects. The position offers exposure to large-scale, complex project work and the opportunity to build expertise in project accounting, contract management, and financial operations. The role is fast-paced and deadline-driven, with a strong focus on accuracy, responsiveness, and professional communication, and provides opportunities to mentor junior team members and expand leadership skills

Job Type & Location

This is a Contract to Hire position based out of Plymouth Meeting, PA.

Pay and Benefits

The pay range for this position is $31.00 - $41.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Plymouth Meeting, PA.

Application Deadline

This position is anticipated to close on Oct 20, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.