Project Administrator

Talentify; Boca Raton (FL); On-site; USD 41,000 - 69,000; Full time

Benefits offered by this job

Medical benefits

401(k)

Life Insurance

Disability insurance

HSA

Transit benefits

Employee assistance

Paid time off

Job summary

Aston Carter is seeking a Contract to Hire Project Administration professional in Boca Raton, FL to manage the full project lifecycle, maintain ERP data accuracy, and support project accounting and invoicing for a large transformation initiative.

You will collaborate with project managers and finance teams to resolve data discrepancies, prepare reports, assist with timesheet and expense reviews, and help document standardized workflows while adapting to a fast-paced, ERP-driven environment.

Qualifications

• 2+ years in project administration, accounting, or billing.
• Experience supporting full project lifecycle from setup to closeout.
• Strong ERP experience; Infor/Oracle or similar platforms preferred.
• Knowledge of project accounting, revenue tracking, and billing processes.
• Experience in professional services, engineering, AEC, or similar environments.

Responsibilities

• Manage the full project lifecycle administration, including setup, maintenance, and closeout.
• Maintain accurate project records in the ERP system, including end dates and bill rates.
• Support project accounting and billing functions, including invoicing and revenue tracking.
• Identify process gaps and document standardized procedures and workflows.
• Collaborate with project managers, finance, and operations to resolve data discrepancies.
• Monitor data to ensure compliance with policies and controls.
• Participate in ERP enhancements, testing, and process documentation.
• Generate reports and analyze project data to support decisions.
• Assist with data migration, backup, and timesheet/expense reviews.

Skills

Project administration

Project accounting

Billing support

ERP systems

Invoicing

Data migration

Excel

Reporting

Cross-functional teamwork

Attention to detail

Education

Bachelor’s degree

Tools

Infor PSA

Oracle ERP

Adobe

Job description

This role supports a large-scale business transformation initiative by managing project lifecycle administration and maintaining accurate project data within an ERP environment. You will play a key part in project setup and closeout, billing and project accounting support, and standardizing processes following a recent ERP implementation. The position is ideal for someone with professional services, engineering, consulting, or AEC experience who thrives in a fast-paced, evolving environment and brings strong project administration and accounting knowledge.

Responsibilities

• Manage the full project lifecycle administration process, including project setup, ongoing maintenance, updates, and project closeout activities.
• Maintain accurate and up-to-date project records, including end dates, bill rates, and other key project data within the ERP system.
• Ensure data accuracy, consistency, and integrity across projects during ongoing system and process improvements.
• Support project accounting and billing functions, including invoicing, revenue tracking, and related project financial activities.
• Assist with identifying process gaps and help develop and document standardized procedures and workflows.
• Collaborate closely with project managers, finance teams, and operational stakeholders to resolve project-related issues and data discrepancies.
• Monitor project information to ensure compliance with company policies, financial controls, and business requirements.
• Participate in system-related initiatives, including ERP enhancements, testing, and process documentation efforts.
• Generate reports and analyze project data to support operational and financial decision-making.
• Contribute recommendations for workflow improvements, process efficiencies, and best practices in project administration.
• Support data migration and backup activities related to project accounting and ERP initiatives.
• Assist with timesheet and expense backup reviews to support accurate billing and project accounting.
• Support general ledger, reconciliation, month-end activities, and accounts payable processes as they relate to project accounting.
• Provide invoicing support, including preparing, reviewing, and submitting invoices in line with project and client requirements.
• Perform accurate data entry and maintain organized backup files for accounting and project documentation.

Essential Skills

• Minimum of 2+ years of experience in project administration, project accounting, billing, or a closely related role.
• Experience supporting project lifecycle management from project setup through project closeout.
• Strong ERP system experience, with hands‑on use of enterprise-level systems; experience with Infor, Oracle, or similar platforms is preferred.
• Knowledge of project accounting, revenue tracking, and billing processes.
• Experience working in professional services, consulting, engineering, AEC (Architecture, Engineering, Construction), or similar environments is strongly preferred.
• Experience supporting large organizations, ideally with $500M+ in revenue.
• Proficiency with Microsoft Excel, including pivot tables and reporting.
• Experience with invoicing, project accounting, and accounting software tools.
• Understanding of general ledger, reconciliation, month-end processes, and accounts payable as they relate to project work.
• Familiarity with data migration, backup procedures, and handling accounting data.
• Strong organizational skills with exceptional attention to detail.
• Ability to adapt to changing priorities and evolving processes in a fast‑paced environment.
• Strong communication and problem‑solving skills, with the ability to work effectively with cross‑functional teams.
• Ability to generate and interpret project and financial reports to support decision‑making.

Additional Skills & Qualifications

• Bachelor’s degree preferred, particularly in business, accounting, finance, or a related discipline.
• Experience with Infor PSA (Professional Services Automation) module.
• Exposure to ERP systems such as Infor, Oracle, BST, Deltek, or similar accounting and project management platforms.
• Experience supporting ERP implementations, system migrations, or process transformation initiatives.
• Project accounting or revenue management experience beyond basic billing support.
• Process improvement and documentation experience, including creating standard operating procedures and workflow documentation.
• Experience using Adobe and working with PDF documents for invoicing and project documentation.
• Experience with timesheet and expense backup review and reporting.
• Familiarity with accounting software, data entry best practices, and maintaining organized backup files.
• Reporting experience related to project performance, financial metrics, and operational dashboards.

Work Environment

This is a remote position aligned to Eastern Time, with core working hours from 8:00 AM to 5:00 PM EST. You will work in a technology‑driven environment that relies heavily on ERP systems, project accounting tools, and Microsoft Excel for data analysis and reporting. Collaboration with project managers, finance teams, and operational stakeholders occurs primarily through virtual channels, requiring clear communication and responsiveness. The role supports a large, complex organization undergoing significant business transformation, so processes and systems may evolve, offering opportunities to contribute to continuous improvement and process standardization.

Job Type & Location

This is a Contract to Hireposition based out of Boca Raton, FL.

Pay and Benefits

The pay range for this position is $30.00 - $50.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre‑tax and Roth post‑tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long‑term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Boca Raton,FL.

Application Deadline

This position is anticipated to close on Sep 4, 2026.

About Aston Carter

Aston Carter provides world‑class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry‑leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI)

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.