Project Accountant

Talentify; Hopkins (MN); Hybrid; USD 103,155,000 - 110,318,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Job summary

Aston Carter is seeking a Project Accountant in Hopkins, MN for a contract-to-hire role. Initial in-office training (4–6 weeks) leads to a primarily hybrid schedule with occasional office visits.

You will oversee all financial aspects of projects—from setup and billing to AR and WIP analysis—ensuring accurate reporting and compliance with contract terms and US tax requirements.

Qualifications

• 2+ years of project accounting experience managing multiple projects
• 4+ years of overall accounting experience in a professional environment
• Knowledge of project accounting processes: setup, WIP, closeout
• Experience with project billing: cost-plus, cost-plus-to-a-maximum, lump-sum
• Ability to prepare, review and submit accurate client invoices on time
• Experience reviewing vendor POs/invoices related to project activities
• Proficiency in AR and collections; resolve cash receipt discrepancies
• Understanding of U.S. sales tax as it relates to services and materials
• Familiarity with lien waivers and related docs
• Ability to set up and maintain projects in an accounting system for reporting

Responsibilities

• Collaborate with project managers on all accounting aspects from proposal to closeout
• Validate that proposals, POs, and setup documents are complete and approved
• Set up and maintain client projects for accurate billing and reporting
• Understand multiple billing structures and ensure correct invoice presentation
• Prepare, review, and submit invoices timely per contract requirements
• Review and approve vendor POs/invoices related to project activities
• Conduct periodic project financial reviews including cost-to-complete and WIP variance analysis
• Manage multi-company project postings for revenue/expense and intercompany accounting
• Oversee accounts receivable and collections; resolve cash receipt discrepancies
• Apply knowledge of U.S. sales tax laws to professional services and project materials
• Close out projects ensuring all billables invoiced and variances resolved
• Maintain project accounting documentation including lien waivers

Skills

Project accounting

Billing

WIP analysis

Accounts receivable

Intercompany accounting

U.S. sales tax

Vendor inquiry & resolution

Job description

Job Title: Project Accountant

Job Description

The Project Accountant oversees all financial aspects of assigned projects from proposal through closeout. This role sets up and maintains projects in the accounting system, ensures accurate and timely billing, manages project-related receivables and collections, and collaborates closely with project managers to provide reliable financial reporting and support informed decision-making.

Responsibilities

• Collaborate with project managers on all accounting aspects of projects from initial proposal through final closeout.
• Validate that project proposals, purchase orders, and internal project setup documents are complete, accurate, and properly approved.
• Set up and maintain client projects in the project accounting system to support accurate billing and financial reporting.
• Understand different billing structures, including cost-plus, cost-plus-to-a-maximum, and lump-sum, and ensure invoices are formatted and presented correctly for each client.
• Prepare, review, and submit client invoices in a timely and accurate manner, adhering to project and contract requirements.
• Review and approve project-related vendor purchase orders and invoices to ensure they align with project budgets and terms.
• Conduct frequent project financial reviews, including validating estimated cost-to-complete calculations, month-end over/under work-in-progress (WIP), and analyzing project variances.
• Manage and understand multi-company project postings for revenue and expense to ensure proper intercompany accounting.
• Oversee project accounts receivable and collections activities, including researching and resolving cash receipt discrepancies.
• Apply knowledge of U.S. sales tax laws as they relate to professional services and project materials sold, ensuring compliance in billing and reporting.
• Close out projects upon completion, confirming that all billable items have been invoiced and that outstanding commitments and variances are resolved.
• Maintain accurate documentation related to project accounting activities, including lien waivers and other required project financial records.

Essential Skills

• At least 2 years of project accounting experience, managing financial aspects of multiple concurrent projects.
• A minimum of 4 years of overall accounting experience in a professional environment.
• Strong knowledge of project accounting processes, including project setup, WIP analysis, and project closeout.
• Hands‑on experience with project billing, including cost‑plus, cost‑plus‑to‑a‑maximum, and lump‑sum billing methods.
• Ability to prepare, review, and submit accurate client invoices within required timelines.
• Experience reviewing and approving vendor purchase orders and invoices related to project activities.
• Proficiency in managing project accounts receivable and collections, including resolving cash receipt discrepancies.
• Understanding of U.S. sales tax laws as they apply to professional services and project materials.
• Familiarity with lien waivers and related project financial documentation.
• Capability to work within a project accounting system to set up and maintain projects for accurate financial reporting.

Work Environment

The role begins with an in‑office training period of approximately 4 to 6 weeks to ensure familiarity with systems, processes, and team workflows. After training, the position transitions to a primarily remote arrangement, with most team members choosing to come into the office 1 to 2 times per quarter.

Job Type & Location

This is a Contract to Hire position based out of Hopkins, MN.

Pay and Benefits

The pay range for this position is $36.00 - $38.50/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job‑related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre‑tax and Roth post‑tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long‑term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Hopkins,MN.

Application Deadline

This position is anticipated to close on Oct 6, 2026.

About Aston Carter

Aston Carter provides world‑class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry‑leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.