Project Accountant - ERP Billing & Contracts

thefalcongroup

Miami (FL)

On-site

USD 50,000 - 70,000

Full time

14 days+

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Benefits offered by this job

Competitive salaries

Benefits package including Medical, Df

Job summary

The Falcon Group is seeking a Project Accountant to manage financial and administrative setup of projects within the ERP system, collaborating with project managers, accounting, billing and operations in Miami.

The role emphasizes accurate project structure for billing, revenue recognition and reporting, requiring strong attention to detail, accounting knowledge, and the ability to foresee downstream impacts.

Qualifications

Associate degree in accounting or finance required.
Experience with accounting or ERP systems required.
Experience with Deltek Vantagepoint preferred.
Experience in architecture/engineering/professional-services environment preferred.
Strong attention to detail and organizational skills.
Ability to read and interpret contract and financial information.
Strong Excel and general computer skills.
Ability to manage multiple project setup requests and priorities while maintaining accuracy.

Responsibilities

Set up new projects within the ERP system based on approved contracts and project information.
Establish project phases, tasks, departments, disciplines, offices, and organizational assignments.
Enter and maintain project managers, principals, billing contacts, and other responsible parties.
Set up contract amounts, fees, budgets, billing terms, and project-specific financial information.
Establish labor, expense, consultant, and reimbursable billing parameters.
Set up project fee tables, billing rates, multipliers, and other billing-related information.
Establish project and phase-level limits when required.
Review project setup requests for completeness and accuracy before projects are activated.
Maintain project information throughout the project lifecycle, including contract amendments, additional services, fee changes, project manager changes, and organizational changes.
Close projects and phases when appropriate.
Review contracts and supporting documentation to identify information required for proper ERP setup.
Ensure contract values and project structure agree with approved agreements and amendments.
Identify inconsistencies between project setup requests, contracts, budgets, and billing requirements.
Work with Project Managers and administrative staff to resolve missing or conflicting project information.
Maintain documentation supporting project setup and subsequent changes.
Ensure projects are structured correctly to support accurate client billing.
Assist billing staff in researching project setup issues affecting invoices.
Review billing terms, fee limits, rate tables, and project structures when billing discrepancies arise.
Assist with corrections to project setup when errors affect billing, revenue, WIP, or project reporting.
Support Accounting with project-related financial research and reconciliations.
Assist in identifying projects with incorrect or incomplete financial setup.
Assist Project Managers with understanding project financial information within the ERP system.
Review project budgets, fees, labor allocations, and financial structure for accuracy.
Assist with project transfers, organizational changes, and other financial adjustments.
Research project-level discrepancies involving labor, expenses, billing, WIP, revenue, or contract values.
Help ensure projects are assigned to the appropriate department, discipline, office, and organizational structure for financial reporting.