Project Accountant & Coordinator

Clear Channel Outdoor; Allentown (Lehigh County); On-site; USD 70,000 - 100,000; Full time

Job summary

Clear Channel Outdoor is seeking a Project Accountant and Coordinator to support the Airports project build team with capital spend tracking, payments, and invoice reconciliation. The role also provides administrative and project management support and works closely with the finance team.

The position involves organizing budgets, forecasting, audit support, and collaboration with project managers and the Fixed Asset team to ensure timely asset recognition and depreciation schedules.

Responsibilities

• Organize project financials, including spend/forecast, budgets, invoicing, and billing.
• Coordinate with project managers on capital forecasting, budgeting, spend, build phases, timelines, and actuals vs outstanding POs.
• Identify variance drivers and quantify delay costs; report to project and finance teams.
• Assist invoice-to-PO reconciliation in ProCore to improve visibility of outstanding amounts and forecasting.
• Support capital audit processes required by airport partners.
• Recommend monthly capital forecast spend to project managers based on budget phases and timelines, coordinating with Finance.
• Provide service dates to the Fixed Asset team to improve CIP management and asset depreciation schedules.
• Support and oversee bid proposals, POs, COs by project and contractor for tracking and audit.
• Prepare and report financial details daily, weekly, and monthly.
• Organize contractor docs: MSAs, COIs, plans, drawings, company data, commitments.
• Schedule and administer project meetings, agendas, minutes, distribution, and follow-ups.
• Other duties as assigned.

Job description

Job Description Summary

The Project Accountant and Coordinator will be responsible for supporting the Airports project build team regarding capital spend tracking, payments, and reconciliation of invoices vs purchase orders vs budget. In addition, this role will provide exceptional administrative and project management support. This position will have a strong dotted line working relationship with the finance team.

Job Responsibilities

• Organization of project related financial details (spend and forecast), design and construction plan budgets, invoicing, and billing
• Liaison and support to project manager related to capital forecasting to budget, spend calculation, build phasing and related timeline, actuals vs PO/Cos outstanding
• Identify key variance drivers and determine delay cost in terms of lost revenue opportunity. Report findings to project and finance teams.
• Support invoice to PO reconciliation within ProCore which will provide increased visibility of outstanding amounts and improved forecasting
• Support capital audit process required by most airports' partners.
• Provide recommendation to project managers of capital forecast spend monthly, based on Budget phases, build timeline, actuals vs POs outstanding. Will work directly with Finance and Project management teams
• Provide in-service dates to Fixed Asset team to improve Construction in Progress management and timely asset recognition/depreciation schedules
• Support/oversight of individual bid proposals/PO's/CO's for the project and set-up by project and contractor for tracking and audit
• Daily/Weekly/Monthly financial detail preparation and reporting
• Organize and manage database of contractor related documentation, MSA's, COI's, plans, drawing packages, airport drawings and details, Company Data, Commitments, etc.
• Scheduling and administration of project meeting agendas and minutes, distribution, updates, breakouts
• Performs other duties as assigned.