Construction Project Accountant — Billing & Cost Control

Wood Air Conditioning

Round Rock (TX)

On-site

USD 65,000 - 80,000

Full time

14 days+

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Benefits offered by this job

Weekly Pay

Medical, dental, vision, and life ins.

Short- and long-term disability

401(k) with company match — contribute

Up to 20 days PTO

Paid holidays

Long-term career opportunity

Support for nationwide projects

Job summary

Wood Air Conditioning & Plumbing, based in Round Rock, TX, seeks a detail-oriented Project Accountant to support financial operations for commercial HVAC/R projects. You will collaborate with Project Managers, field teams, and the Regional Controller to ensure accurate billing and cost tracking throughout the project lifecycle.

This role offers growth within a growing national HVAC/R contractor, with full-time hours, competitive benefits, and weekly pay.

Qualifications

2+ years in accounting, bookkeeping, accounts payable/receivable, or a related accounting role
Experience in HVAC/R, construction, mechanical contracting, field service, or another skilled-trades industry is preferred
Experience with commercial construction or HVAC/R project accounting
Experience with progress billing, AIA billing, retainage, lien waivers, or percentage-of-completion accounting
Experience with job costing and project margin analysis
Strong attention to detail and accuracy when working with financial and project information
Strong organizational skills with the ability to manage multiple projects, priorities, and deadlines
Excellent written and verbal communication skills
Strong Microsoft Excel skills; experience with VLOOKUPs, pivot tables, and other Excel functions is a plus
Experience with accounting software and project management or field service platforms
Ability to work effectively with Project Managers, Project Coordinators, customers, vendors, field personnel, and accounting team members
Strong problem-solving skills and the ability to identify and communicate discrepancies

Responsibilities

Prepare and issue project billings, including AIA-style pay applications, retainage tracking, and change order billing when applicable
Prepare lien waivers and other billing-related documentation as required by contract terms
Initiate and prepare job billing reports for Project Coordinators, review billing information for accuracy, and prepare and distribute customer invoices and lien waivers
Reconcile and distribute customer account statements
Manage accounts receivable activities, including applying customer payments, supporting collections efforts, and responding to customer account inquiries
Reconcile project budgets to actual costs on a monthly basis and identify variances, cost overruns, and potential margin issues
Monitor Costs in Excess (CIE) and communicate potential project cost issues to Project Managers and the Regional Controller
Review purchase order accruals and serve as a backup for purchase order processing within the accounting/project management system
Set up and maintain accurate customer and vendor records in accounting and project management systems
Process approved job cost transfers in accordance with company procedures
Work closely with Project Coordinators to ensure project information, costs, and billing are accurate and up to date
Support Project Managers with billing, account, and customer-related communications
Assist with payroll processing, including reviewing technician time entries and verifying proper job and labor allocations
Monitor compliance with contract billing requirements, lien waiver collection, retainage requirements, and retainage release schedules
Maintain accurate project financial records and review system entries for completeness and accuracy
Lead the accounting-related portion of project closeout, including final billing, documentation, reconciliation, and project finalization in accounting and project management systems
Identify and communicate discrepancies between estimated and actual project costs
Assist with monthly and year-end closing processes
Assist with project audits, cost certifications, and project closeout documentation
Maintain compliance with company policies, contract requirements, and applicable accounting standards