Project Accountant

Confluence Technology Group; Woodridge (IL); On-site; USD 65,000 - 85,000; Full time

Job summary

Confluence Technology Group, a leading specialist contractor, seeks a Project Accountant to manage project accounting, including AP, AR, and billings, with oversight of budgets and reporting. You will work with Sales, Estimating, Project Managers, Field personnel, and Accounting to ensure accurate, compliant financials.

Responsibilities include contract reviews, invoice processing, OCIP/CCIP documentation, cash monitoring, and profitability reporting with a focus on Chicago payroll & tax

Qualifications

• Associates degree in accounting required.
• Equivalent experience may be considered.
• Strong attention to detail and organizational skills.
• Ability to work in a team.
• Excellent written and verbal communication.
• Experience with Chicago payroll tax compliance preferred.

Responsibilities

• Review project contracts, identify/resolve issues, manage compliance of the project.
• Enter the contract values and cost budgets into the Company’s accounting system and process modifications.
• Maintain documentation of OCIP/ CCIP jobs.
• Review and approve supplier and subcontractor invoices for a project.
• Review and approve overhead timesheets for project work.
• Review account totals related to project revenue and expenses.
• Review and process all change orders.
• Analyze and notify project team and management of potential cost overruns.
• Monitor equipment assigned to jobs.
• Perform monthly invoicing, time and materials, and firm fixed priced contracts.
• Review unbilled jobs and report findings to management.
• Monitor retention on AP/AR side of the contract.
• Monitor collections and follow up with customers as needed.
• Report on project profitability (budget vs. actual) to management.
• Monitor and track cash position of the project.
• Contribute to maintenance of the WIP report as needed.
• Obtain waivers/releases from suppliers and subcontractors.
• Perform project audits as deemed necessary by management.
• File pre-liens, liens, releases/waivers.
• Liaise among internal and external team members to assist in project completion.
• Occasional site visits as needed.
• Close out jobs upon project completion and conduct post job review.

Skills

Self-motivation

Organizational skills

Attention to detail

Team collaboration

MS Office

ERP system

Communication skills

Education

Associate degree in accounting

Tools

MS Office

ERP system

Job description

Confluence Technology Group is a leading specialty contractor delivering high-performance low-voltage and technology solutions located in Arizona, Iowa, Nebraska, Utah, and Illinois. Confluence remains within the Commonwealth family, so you’ll continue to benefit from the same company culture, support systems, and commitment to excellence that have defined us for decades.

With a Commitment to Excellence, Commonwealth uses a combination of disciplines, expertise, and our four core values (Customers, Employees, Character, and Mastery) to serve our customers with the highest quality of work. We employ hundreds of skilled employees nationwide, so if you are interested in becoming part of our team, keep on reading!

What We Offer:

Employee Ownership: As employee owners, a key component to our company culture is that every team member has a stake in our success. Your hard work directly contributes to the growth and prosperity of the company, and you share in the rewards.

Work-Life Balance: We understand how important work-life balance and personal wellbeing are, which is why we’re committed to fostering a supportive environment that prioritizes both—because when you thrive, we all do.

Benefits: Qualified employees are offered comprehensive and competitive benefits package to protect them and their families from the unknown.

Mentorship: Each new team member is paired with a mentor who provides guidance, support, and valuable insights throughout your onboarding experience and beyond.

Career Development: With access to continuous learning opportunities and training programs, you can advance your career and stay at the forefront of industry innovations.

Leadership Development: Whether you are just starting out or looking to take the next step in your career, we provide opportunities for leadership development to provide you the tools and support you need to succeed.

Position Summary: The Project Accountant will be responsible for project specific accounting functions, including but not limited to Accounts Payable, Accounts Receivable, and Billings, Assignments include initiation of, or participation in various projects, including researching information, providing analysis, and compiling data to convey relevant information.

Primary Responsibilities:

• Review project contracts, identify/resolve issues, manage compliance of the project
• Enter the contract values and cost budgets into the Company’s accounting system and process any subsequent modifications.
• Maintain appropriate documentation of OCIP/ CCIP jobs.
• Review and approve supplier and subcontractor invoices related to a project.
• Review and approve overhead timesheets for work related to a project.
• Review account totals related to proper coding of project revenue and expenses.
• Review and process all change orders.
• Analyze and notify project team and management of potential cost overruns.
• Monitor equipment assigned to jobs.
• Perform the monthly invoicing, time and materials, and firm fixed priced contracts, ensure billings are in accordance with the contract.
• Review unbilled jobs and report findings to management.
• Monitor retention both on the accounts payable and accounts receivable side of the contract.
• Monitor collections and follow up with customers as needed.
• Report to management on any opportunities for additional billings.
• Report on project profitability (budget vs. actual) to management.
• Monitor and track the cash position of the project.
• Contribute to the maintenance of the WIP (Work in Progress) report as needed.
• Obtain waivers/releases from suppliers and subcontractors.
• Perform project audits as deemed necessary by management.
• File pre-liens, liens, releases/waivers.
• Act as liaison among internal (Sales, Estimating, Project Manager, Field Personnel, and Accounting) and external (suppliers, subcontractors, customers, lenders) team members to assist in the successful completion of the project.
• Occasional visit project sites as needed.
• Close out jobs upon project completion and conduct post job review and submit to management
• Ensure project performance compliance with company standards.
• Exemplify, promote and foster our purpose of Committed to Excellence through our Core Values of Customers, Employees, Character, and Mastery
• All other duties as assigned and required

Critical Requirement:

Chicago Payroll & Tax Compliance

• Demonstrated knowledge of Chicago tax requirements, regulations, and compliance standards, including the ability to interpret and apply applicable federal, Illinois state, and local tax laws.
• Experience supporting payroll tax reporting, withholding, and compliance activities within the Chicago market preferred.

Required Qualifications:

• Self-motivated with strong organizational skills and attention to detail
• Superior communication skills written and verbal
• Ability to work on a team and build working relationships within all levels of the organization
• Possesses a math aptitude and understands basic accounting principles
• Adept in use of MS Office and aptitude for learning ERP system

Education and Experience:

• Associates degree in accounting required
• Will consider equivalent experience on a case by case basis

Confluence is an Equal Opportunity Employer. It is our policy not to discriminate against qualified applicants on the basis of race, religion, national origin, gender, gender identity, sexual orientation, veteran or disability status, or any other status covered under the Equal Employment Opportunity Act. Women and minorities are encouraged to apply.