Project Accountant

Allied Electric, Inc; Grand Rapids (MI); On-site; USD 65,000 - 90,000; Full time

Job summary

Allied Electric, Inc. in Grand Rapids, MI is seeking a Project Accountant to ensure accurate job cost tracking, billing, and accounts receivable for project-based construction work.

The role supports licensing, compliance, and coordination of financial documents across departments and external partners. You will work with Sage 300 CRE, prepare monthly projection and margin reports, manage change orders, and help close out jobs with complete billing files.

Qualifications

• Bachelor’s degree in Accounting, Finance, or a related field.
• 2+ years of accounting experience, preferably in construction or project-based industries.
• Experience with Sage 300 CRE (Timberline) preferred.
• Advanced Microsoft Excel skills required.
• Strong understanding of job cost accounting, billing, and AR procedures.
• Experience with compliance tracking, licensing, and reporting processes.

Responsibilities

• Open and maintain job records in Sage, ensuring complete and accurate setup.
• Create job folders and maintain an up-to-date job billing list.
• Enter job estimates, Schedule of Values, and update estimated job costs in Sage.
• Post and track project and subcontract change orders.
• Prepare and distribute monthly internal projection sheets and project margin reports.
• Request and collect supplier and subcontractor waivers.
• File and maintain contracts, subcontracts, and project billing documentation.
• Generate monthly project billing packets and ensure proper backup is included.
• Post job billings and distribute to clients.
• Record and deposit incoming checks; scan and file payment records.
• Monitor aging receivables and follow up with clients on overdue payments.
• Generate daily and weekly reports for leadership.
• Enter vendor invoices into the accounting system and route for approval.
• Assist with WIP reporting and entries to support financial reporting.
• Track and complete business and contractor licensing renewals; manage COIs.

Skills

Analytical skills

Organizational skills

Excel proficiency

Communication skills

Independent worker

GAAP knowledge

Education

Bachelor's degree in Accounting, Finance, or related field

Tools

Sage 300 CRE (Timberline)

Job description

About Allied: At Allied Electric, we’re building an electrical company designed for growth, opportunity, and impact. For over 55 years, we’ve delivered high-quality electrical and low voltage solutions across industrial, commercial, and institutional markets – but what sets us apart today is where we’re going next. Guided by our mission, “Bringing Power to Possibilities,” Allied Electric is investing in our people, our technology, and the future that our services help bring to life. We partner with leading general contractors, owners, and developers across the Midwest and beyond, delivering complex, high-impact projects that power critical infrastructure and essential operations. Our team is made up of driven, team-first individuals who take pride in their work, continuously improve, and show up in a positive way. Whether in the field or the office, we are committed to creating an environment where great people can grow, develop, and build meaningful careers.

Job Summary

The Project Accountant responsible for ensuring accurate job cost tracking, billing, and accounts receivable management for project-based construction work. This role requires a strong understanding of construction accounting principles, including job costing, WIP reporting, and project margin tracking. And will play a key role in maintaining financial compliance, supporting licensing requirements, and coordinating financial documentation across departments and external partners.

Key Responsibilities

Job Costing and Project Support

• Open and maintain job records in Sage, ensuring complete and accurate setup.
• Create job folders and maintain an up-to-date job billing list.
• Enter job estimates, Schedule of Values, and update estimated job costs in Sage.
• Post and track project and subcontract change orders.
• Prepare and distribute monthly internal projection sheets and project margin reports.
• Request and collect supplier and subcontractor waivers.
• File and maintain contracts, subcontracts, and project billing documentation.

Billing And Accounts Receivable (AR)

• Generate monthly project billing packets and ensure proper backup is included.
• Post job billings and distribute to clients.
• Record and deposit incoming checks; scan and file payment records.
• Monitor aging receivables and follow up with clients on overdue payments.
• Generate daily and weekly reports for leadership.

Accounts Payable (AP)

• Enter vendor invoices into the accounting system and route for appropriate review and approval.

Banking And Financial Entries

• Assist with WIP (Work in Progress) reporting and entries to support financial reporting.

Compliance And Licensing

• Track and complete business and contractor license renewals across states.
• Submit vendor prequalification and compliance documentation as needed.
• Maintain current and organized licensing records for company operations.
• Request and distribute Certificates of Insurance (COI) as required.

Administrative And Technology Support

• Coordinate ad hoc financial reports and support internal data requests.
• Assist with job closeout processes and ensure complete billing files.

Job Requirements

Experience and Technical Skills

• Bachelor’s degree in Accounting, Finance, or a related field required.
• 2+ years of experience in accounting, preferably in construction or project-based industries.
• Experience with Sage 300 CRE (Timberline) preferred.
• Advanced Microsoft Excel skills required.
• Strong understanding of job cost accounting, billing, and AR procedures.
• Experience with compliance tracking, licensing, and reporting processes.

Communication And Organization

• Highly organized and detail-oriented with the ability to manage multiple responsibilities.
• Strong verbal and written communication skills.
• Professional and proactive team player who can work across departments and with external partners.

Qualifications

Required Education:

• Bachelor's degree in Accounting, Finance, or a related field.

Required Experience

• Minimum of 3 years of experience in accounting or finance, preferably in a project-based environment.
• Proven track record of managing financial aspects of projects, including budgeting, forecasting, and reporting.
• Experience with accounting software and financial management systems.

Required Skills And Abilities

• Strong analytical skills with the ability to interpret financial data and provide strategic insights.
• Excellent organizational skills and attention to detail to ensure accuracy in financial reporting.
• Proficient in Microsoft Office Suite, particularly Excel, for financial modeling and analysis.
• Ability to communicate effectively with project teams and stakeholders to ensure alignment on financial objectives.
• Demonstrated problem-solving skills with the ability to address complex financial challenges.
• Strong understanding of accounting principles and practices, including GAAP.
• Ability to work independently and manage multiple projects simultaneously in a fast-paced environment.