Project Accountant

Diverzify; United States; Remote; USD 65,000 - 90,000; Full time

Job summary

Diverzify is seeking a Project Accountant to support pre-billing and invoicing for our diverse portfolio of projects. You will prepare client invoices and assist with project financials under the Director of Project Accounting.

Strong communication is essential to succeed in this role. Responsibilities include handling standard invoicing and AIA draws, managing AR, and coordinating with project managers and contractors to maintain accurate cash flow.

Qualifications

• 2-5 years of experience as a project accountant or similar.
• Excellent communication skills for collaboration and client services.
• Experience with project invoicing and billing is required.

Responsibilities

• Oversee project billing and accounting tasks on assigned projects.
• Prepare billing packages for standard invoicing and AIA draws.
• Gather documentation for stored material billing (bill of sale, COI, photos).
• Follow up on pay applications and post preliminary invoices.

Skills

Project accounting

Communication

Billing/invoicing

Accounts receivable

Education

Bachelor's degree in accounting

Tools

Textura

GC Pay

Procore

Job description

Welcome to Diverzify+! We are the largest and most respected commercial flooring installation service company in the industry, with 60+ locations across the U.S. and a team of nearly 2,300. Our innovative vision and partnerships with top companies set us apart. Working with us means joining a fun and hardworking team. We offer competitive pay and total rewards (Medical, Dental, Vision, Telemedical, Mental Health, Prescriptions, HSA/FSA, Life and AD&D, and 401k Company Match). Come join us and be a part of something amazing!

Job Summary

At Diverzify+ and our Family of Brands, our Project Accountants are financial specialists who report to the Director of Project Accounting and provide pre-billing information for project managers to review. In this role, you will prepare invoices for all our customers and contractors. You will need strong communication skills to be successful in this role.

Requirements

Job Responsibilities

• Oversee project billing and accounting-related tasks on all projects to which you are assigned.
• Prepare billing packages to the client for both standard invoicing as well as AIA G702/703 monthly project draws.
• Prepare and gather all required documentation for stored material billing, including bill of sale, certificate of insurance, and material photos.
• Continuously follow up on all pay applications pending approval by the general contractor, making any required revisions, and posting the preliminary invoices.
• Utilize and manage project billing in various payment management systems, such as Textura, GC Pay, Procore, etc.
• Assist in focused efforts by monitoring and providing feedback with the intent to capture as much billing as possible to offset any underbilling reflected on the financials.
• Troubleshoot previous project billing errors to re-establish a smooth workflow for the duration of the project.
• Process credits on erroneous invoices.
• Participate in bi-weekly team WIP meetings to discuss the status of the project as it relates to project billing.
• Serve as a point of contact for general contractors and customers relating to the billing and funding of projects.
• Prepare partial and/or final waivers of lien as required, including proactively requesting and obtaining any required supplier waivers as supporting documentation.
• Participate in regular AR Meetings and provide consistent updates on aging accounts receivable to aid in collection efforts and eliminate any potential delays in funding.
• Serve as the primary point of contact for AR collections and billing issue resolution when an AR Specialist is not assigned to the team including the following duties:
• Resolve unapplied cash weekly; that cannot be identified.
• Conduct proactive outreach to customers via phone, email, and scheduled follow-ups to secure timely payment.
• Escalate delinquent accounts and drive resolution through structured collection strategies.
• Maintain accurate notes and aging statuses within internal systems.
• Provide weekly reporting on AR aging, disputes, risks, and projected cash receipts.
• Collaborate cross-functionally to improve billing processes and reduce systemic roadblocks.
• Analyze and resolve any unfinished accounting activities to allow the close of projects.
• Closely follow and comply with deadlines for end-of-month/quarter processes.
• Participate in gathering supporting documentation for end-of-year audits.
• Attend and participate in weekly team meetings held by the Director of Project Accounting.
• Mentor existing and train new team members in all areas of expertise.

Qualifications

• 2-5 years' experience as a project accountant, or similar
• Proficiency in electronic accounting systems, such as Textura, GC Pay, Procore, etc.
• Extensive experience in project invoicing and billing.
• Excellent communication skills for effective collaboration and client services.

Preferred Qualifications

• Experience and detailed knowledge of project contracts and change order documents is HIGHLY desired.
• Bachelor's Degree in accounting, or similar.

We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.