Project Accountant

Truebeck Construction; San Mateo (CA); On-site; USD 90,000 - 120,000; Full time

Job summary

Truebeck Construction seeks a Project Accountant II/III to partner with project teams on high-profile commercial builds in the San Mateo area. You will own the full billing cycle, including GMP and multi-phase work, and mentor junior staff while ensuring accurate reporting and timely invoicing.

Join a collaborative team where you will interact with operations, leadership, and trade partners, growing into WIP and monthly forecast reporting with a clear career path.

Qualifications

• Experience in project accounting for construction projects.
• Familiarity with GMP and multi-phase billing.
• Strong collaboration with PMs, PXs, and accounting.
• Knowledge of subcontractor billing and retention.

Responsibilities

• Communicate with PMs and PXs regarding billing and contract changes.
• Maintain project records including billings, subcontracts, and lien waivers.
• Record GL/SDI entries monthly for assigned projects.
• Process owner billings end-to-end on GMP and multi-phase projects.
• Track retention and manage subcontractor payments.
• Prepare ad hoc project analyses as requested.

Skills

Job cost accounting

Accounts payable

Subcontractor management

Owner billing

Tools

GC Pay

Sage 300

Job description

PURPOSE

We are open to hiring at either the Project Accountant II or Project Accountant III level, depending on experience. The Project Accountant II/III works closely with Project Teams to support all project accounting functions, including job cost accounting, accounts payable, subcontractor payment management, and owner billing. This role serves as a key financial partner between field operations and the accounting department, ensuring accurate and timely reporting across assigned projects. Reporting to the Accounting Manager, the Project Accountant II/III independently owns the full billing cycle on complex projects, including GMP and multi-phase work, and serves as a mentor to Project Accountant I team members.

What Makes This Role Exciting

• Work directly with project teams on high-profile commercial construction projects.


• Gain exposure to every phase of the project lifecycle, from startup through closeout.


• Build relationships across Operations, Accounting, Leadership, and trade partners.


• Grow into WIP and monthly forecast reporting, with a defined path for career growth


• Join a collaborative team that invests in continuous learning, CFMA involvement, and mentoring.

Essential Duties And Responsibilities

• Communicate with Project Managers (PMs) and Project Executives (PXs) regarding contract documents, change orders, contract modifications, approvals, and additional services related to billing.


• Maintain project-related electronic records, including billings, expenses, subcontracts, purchase orders, preliminary notices, lien waivers and other documents as required by the contract.


• Develop a working understanding of key contract terms and conditions related to finance and accounting to support both compliance and risk management.


• Investigate project variances and submit variance reports to management.


• Generate and distribute regular accounts receivable status reports to management; elevate outstanding items as needed.


• Communicate effectively with clients, internal teams, trades, and accounting and finance leadership.


• Prepare ad hoc project analyses for PMs and PXs as requested.


• Work with the accounting team to accurately record GL/SDI entries monthly, per assigned projects.

SUBCONTRACTOR MANAGEMENT

• Obtain, correct, and maintain required billing documents from subcontractors in GC Pay.


• Maintain project accounts in the accounting systems (Sage/GC Pay).


• Work with PMs to review and approve subcontractor pay applications related to assigned projects.


• Process subcontractor check payments and post all cash receipts from Owners.


• Track and manage retention for all assigned subcontracts, including retention reductions and stored materials.


• Manage the 2nd tier and supplier preliminary notices in conformance with California, Oregon & Washington lien laws, as applicable per assigned projects.


• Procure conditional/unconditional releases, and other documents, as necessary in conformance to company and project-specific guidelines.


• Communicate with subcontractors to obtain all required documents to complete the pay cycle, including compliance items and executed lien releases.


• Verify subcontractor insurance and licensing with Project Coordinators (PCs), union affiliation, and other compliance requirements prior to issuing payments.


• Document and update the list of subcontractors that are out of compliance on a weekly basis and communicate to Accounting Leadership for company distribution.

OWNER BILLINGS

• Work with PMs to generate and process all owner billings in the accounting systems and ensure submission to the client.


• Own owner billing end to end on complex projects, including GMP and multi-phase billing structures.


• Prepare and process change order billings independently, coordinating with PMs on change order approvals.


• Maintain project financials and perform over/under billing analysis, reporting results to management.


• Monitor and follow up on outstanding owner receivables; escal...
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