Project Accountant

Colliers Engineering & Design; San Antonio (TX); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

401(k)/Roth match

Paid time off

Education reimbursement

Job summary

Colliers Engineering & Design is seeking a Project Accountant in San Antonio, TX. The role partners with project managers to ensure accurate and timely client invoicing and to set up new projects in our accounting software.

Responsibilities include preparing invoices, supporting contract terms, matching expenses to labor, and generating basic reports. The position requires 0-2+ years in project billing and a background in accounting or related fields, with strong Excel and BST familiarity.

Qualifications

• Bachelor’s degree in Accounting/Business/Finance or related field.
• 0-2+ years experience in project billing.
• Experience in the A/E/C industry preferred.
• Proficient with Microsoft Office including Excel.
• Prior BST or similar accounting software experience.
• Excellent time management and ability to meet deadlines.
• Excellent verbal and written communication skills.
• Strong attention to detail and organization.

Responsibilities

• Setup new projects and tasks in our accounting software.
• Verify project setup compliance with contract.
• Prepare draft invoices with Project Managers and implement changes.
• Billing may include time & material, cost plus fixed fee, lump sum, and fixed unit terms.
• Monitor expenses charged to projects and labor charges.
• Finalize and submit client invoices with backups as needed.
• Provide reports for Project Managers to manage financial health.
• Assist collections and PMs to revise invoices for payment.
• Digitally file invoices and backups.
• Perform other accounting tasks as needed.

Skills

Time management

Verbal & written communication

Analytical thinking

Detail oriented

Team player

Organizational skills

English literacy

Education

Bachelor’s Degree in Accounting/Business/Finance

Associate’s Degree + relevant experience

Tools

BST

MS Excel

MS Office Suite

Job description

Overview

Do you love numbers and teamwork? We’re looking for a Project Accountant who’s ready to dive into dynamic projects and keep things running smoothly behind the scenes. The Project Accountant will work closely with project managers to ensure our clients are invoiced accurately and in a timely manner. The role includes entering and reviewing new projects into our accounting software, confirming that the project setup will meet client invoicing and contractual requirements, preparing invoices and submitting to the client, and producing simple reports as requested.

This position offers a hybrid work arrangement; however, candidates must be able to work a minimum of three days per week in our San Antonio, TX office to support collaboration and business needs.

Responsibilities

• Setup new projects and tasks in our accounting software.
• Verify the setup of projects in BST are in compliance with contract.
• Prepare draft invoices for Project Managers and collaborate with them to make required changes.
• Contract billing may include time & material, cost plus fixed fee, lump sum, and fixed unit terms.
• Monitor/Match expenses charged to projects with the labor charges.
• Finalize and submit invoices to clients which may include preparing additional spreadsheets, forms and/or assembling expense backup.
• Provide requested reports for Project Managers to help them manage the financial health of their projects. (Requests for reports beyond the Project Accountant’s capability will be provided by a more senior staff member).
• Assist the collections department and project managers as needed to revise invoices or provide additional information to clients as needed for payment.
• Digital filing of invoices and backup.
• Perform other accounting tasks as needed.

Qualifications

• Bachelor’s Degree in Accounting, Business, Finance.
• Associate’s Degree + relevant experience.
• 0-2+ years experience in project billing preferred.
• Experience in the Architectural/Engineering/Construction (A/E/C) industry preferred.
• Proficient with Microsoft Office Suite including advanced knowledge in Excel.
• Prior experience with BST or similar accounting software.
• Excellent time management skills with the ability to work under pressure and within deadlines.
• Excellent verbal and written communication skills.
• Strong analytical and mathematical skills.
• Very strong attention to detail.
• Strong organizational skills.
• Strong interpersonal skills and the ability to work well as part of a team.
• Ability to read, write and understand English for purposes of comprehending written job-related communications and verbal instructions and interactions.

What We Offer

At Colliers Engineering & Design, our people are our most important resource. That’s why we are committed to providing all our employees with a safe, comfortable work environment, potential for career advancement, and the ability to impact society through their projects as well as Company sponsored activities.

This dedication begins with supporting a work life balance through a generous compensation package that includes:

• company paid medical, dental, and vision coverage
• paid pregnancy disability leave
• short- and long-term disability insurance
• life insurance
• a company-matched 401(k)/Roth
• paid time off that includes parental and military leave
• employee referral and professional license bonuses and a straight time policy that compensates exempt employees for billable hours worked in excess of 40 billable hours within a work week

We have also created an internal culture that provides the resources and technology needed to encourage personal and professional growth opportunities through reimbursement for education; a free in-house resource for hundreds of educational and self-enrichment courses; mentorship program; wellness program; Women’s Organization and ongoing philanthropic opportunities.