Project Accountant

Gensler; New York (NY); On-site; USD 70,000 - 85,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Disability insurance

Wellness programs

401k

Profit sharing

Employee stock ownership

Paid time off

Paid holidays

Annual bonuses

Job summary

Gensler is seeking a Project Accountant in New York to manage the full lifecycle of projects, from contract review and billing setup to invoicing and AR. You will collaborate with Design Managers and project teams to ensure financial health and exceptional design outcomes.

The role requires 2+ years in project accounting, strong Excel skills, and experience with Deltek Vantagepoint or Coupa is a plus. Competitive base salary with a multi-layered compensation package and annual bonuses.

Qualifications

• 2+ years in project accounting and sales ledger.
• Associates degree in finance, accounting, business management or similar.
• Highly organized and detail-oriented with high accuracy.
• Experience handling international currencies, exchange rates, and VAT understanding.
• Architectural/engineering or professional services experience preferred.
• Strong written and verbal communication skills.
• Ability to prioritize and meet deadlines.
• Proficient in Excel; Deltek Vantagepoint and Coupa a plus.

Responsibilities

• Review project contracts and set billing terms and invoice formats.
• Interpret financial data in contracts and billings and convey them accurately.
• Collaborate with design managers, clients and consultants on billing issues.
• Prepare and process invoices per contractual terms and monthly deadlines.
• Manage sub-consultant purchase orders and invoicing through Coupa.
• Match reimbursables expenses to invoices when needed.
• Follow up with clients on accounts receivable.

Skills

Project accounting

Excel

Verbal communication

Cross-functional collaboration

Education

Associate degree in finance/accounting/business management

Tools

Deltek Vantagepoint

Coupa

Job description

As a Gensler Project Accountant, you will manage the full lifecycle of assigned projects from contract review and billing setup to invoicing, reporting and accounts receivable. You will be successful in this role because you are highly organized, detail-oriented and passionate about ensuring the financial health of projects. Working in close partnership with Design Managers and project teams, you will help ensure our work is not only exceptional in design, but also financially sound.

What You Will Do

• Review project contracts and establish appropriate billing terms and invoice formats
• Interpret financial data in contracts and billings and accurately convey them
• Collaborate with Design Managers, Clients, and Consultants to discuss billing or financial issues
• Prepare and process invoices in accordance with contractual terms and monthly accounting deadlines
• Manage sub-consultant Purchase Orders and invoicing through Coupa
• Retrieve and match reimbursables expenses to invoices where necessary
• Follow-up with Clients on Accounts Receivable
• Maintain and monitor project-specific budgets, backlog and financial reports to ensure project financial health.
• Meet regularly with Design Managers and Studio Directors to review billing, unbilled labor and collection matters
• Prepare journal entries and reconcile balance sheet accounts
• Develop an understanding of the firm’s accounting software so that you are seen as an expert and a resource to staff
• Cross-train and work closely with team members so that we function as a cohesive and high performing team
• Assist the team with any ad-hoc projects and financial analysis as needed

Your Qualifications

• 2+ years’ experience in Project Accounting and Sales Ledger
• Associate’s Degree in Finance, Accounting, Business Management or similar
• Highly organized, detail oriented with a high level of accuracy
• Experience of dealing with international currencies, exchange rates and understanding of VAT
• Experience in Architectural and Engineering industry or a professional services firm preferred
• Well written with excellent verbal communication skills
• Must be able to prioritize and meet deadlines
• Proactive, able to work effectively in a team environment and problem solve
• Proficient in Excel, experience with Deltek Vantagepoint and/or Coupa software a plus

**The base salary range will be estimated between $70,000 - $85,000. Gensler’s total compensation package is multi-layered and includes a base salary, two annual bonuses paid in December and June. To learn more about our compensation philosophy and full benefits offerings, please visit Great People, Great Rewards | Gensler **

Life at Gensler

At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to "Well-being Awareness Week", our offices reflect our people’s diverse interests.

We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities. Our annual base salary range has been established based on local markets.

As part of the firm’s commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.

NOTICE TO APPLICANTS

We are proud to be an Equal Employment Opportunity and **All aspects of employment decisions will be based on merit, performance, and business needs. We do not discriminate on the basis of any status protected under federal, state and local law.**

Individuals with disabilities and protected veterans are encouraged to apply. We also consider qualified applicants with criminal histories consistent with federal, state and local law.

Gensler endeavors to make gensler.com/careers accessible to all applicants. If you need assistance or an accommodation due to a disability, you may contact us .

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