Project Accountant

Catalyst Construction; Milwaukee (WI); On-site; USD 55,000 - 70,000; Full time

Job summary

Catalyst Construction is seeking a Project Accountant to maintain project-level accounts, process invoices and pay applications, and manage accounts receivable for multiple projects. The role involves reviewing COIs, lien waivers, and insurance certificates, with support for year-end reporting and AP processing.

Ideal candidates have 2–5 years in accounting, a relevant degree, strong communication skills, and proficiency in MS Office and ComputerEase or similar software.

Qualifications

• 2–5 years of accounting or accounts receivable experience.
• Bachelor’s degree in Accounting or Finance preferred.
• Reliable transportation and ability to commute as needed.
• Strong written and verbal communication skills.
• Proficiency with MS Office suite and accounting software such as ComputerEase.

Responsibilities

• Maintain project level accounts including postings, allocations, accruals, and payments for the project in accounting system.
• Process Owner Invoices and Pay Applications (AIA and Simple).
• Deposit and post customer receivable payments.
• Request and collect subcontractor lien waivers and track for owner payments.
• Review and report subcontractor COIs for compliance and file certificates.
• Assist with year-end 1099 reporting and AP expense processing.
• Maintain project files and provide backup for other positions in the department.

Skills

Interpersonal skills

Problem solving

Written and verbal communication

Time management

Team collaboration

Education

Bachelor's in Accounting or Finance

Tools

MS Office

ComputerEase or similar

Job description

Description

Company Summary

Established in 2004, Catalyst Construction has been named one of the fastest growing Construction Management firms in southeastern Wisconsin. We are more than construction partners as we serve our communities, clients, and employees with integrity, continuous learning, and creativity. As Milwaukee Business Journal’s ‘Best Places to Work’ recipient since 2018, we are committed to providing our employees with the support and resources needed for you to be successful.

Job Title

Project Accountant

Supervisor

Senior Project Accountant

Summary

The Project Accountant is responsible for maintaining and processing all activities within Accounts Receivable and supports the financial activities for multiple projects. Additional responsibilities include handling Subcontractor and Owner Insurance requirements including reviewing, tracking, and reporting.

Responsibilities/Duties

• Maintain project level accounts including postings, allocations, accruals, and payments for the project in accounting system
• Process Owner Invoices and Pay Applications (AIA and Simple)
• Deposit and post customer receivable payments
• Request and collect subcontractor lien waivers
• Track and submit subcontractor lien waivers for owner payment
• Collect past due Accounts Receivable
• Review, track and report subcontractor Certificates of Insurance for compliance
• File Subcontractor Certificates of Insurance
• Request subcontractor Certificates of Insurance (COI’s) when not on file
• Request Catalyst Certificate of Insurance for Owner Contracts
• Track and Report Monthly Builder’s Risk needs for assigned projects
• Assist with project close out
• Assist with year-end 1099 reporting
• Assist with processing AP expenses
• Assist with employee job costs such as expense reports and credit card statements
• Maintain Project files, including filing, scanning, and general record keeping
• Provide support and backup for other positions in the department as needed
• Attend meetings and trainings as assigned
• Complete projects as assigned

Requirements

• 2-5 years of experience in Accounting or Accounts Receivable
• Bachelor’s degree in Accounting or Finance is preferred
• Reliable transportation
• Strong interpersonal and problem-solving skills
• Exceptional written and verbal communication skills
• Proficiency in MS Office Suite (Excel, Word, Outlook, PowerPoint)
• Experience with accounting software such as ComputerEase or similar
• Ability to build and maintain strong working relationships
• Ability to effectively manage time, multi-task, and pay close attention to details
• Self-motivated with the ability to work independently and as part of a team
• Regularly required to move, sit, and bend for various hours throughout the day