Project Accountant

New South Construction; Durham (NC); On-site; USD 42,000 - 65,000; Full time

Job summary

New South Construction in Durham, NC seeks an Accounts Payable Clerk to support project accounting by processing invoices, coordinating with project teams, and ensuring timely payments.

The role involves data entry in Viewpoint, vendor communications, and helping maintain accurate cost records for cost-plus and hard-bid projects. Strong organization and teamwork are essential.

Responsibilities

• Electronically route invoices to project management teams for approval.
• Enter and post invoices in to Viewpoint.
• Communicate/work with subcontractors to correct problem pay apps.
• Verify all necessary contract admin documents have been received prior to payment.
• Make copies of invoices and sub pay applications for cost plus projects.
• Update/Track monthly billings review.
• Prepare monthly owner billings.
• For cost plus jobs – audits, additional owner cost, sub close out review.
• Follow up with PM’s on collection of outstanding receivables.
• When funded by owner, select pay applications for payment.
• Job cost journal entries.
• Invoices on hold – update/resolve/cleanup.
• Process retainage and final payments to subs.
• Research AP phone calls.
• Be available to project management team to help research and answer any questions they might have.
• Collect W-9’s for new vendors to be entered into system.

Job description

• Electronically route invoices to project management teams for approval.
• Enter and post invoices in to Viewpoint.
• Communicate/work with subcontractors to correct problem pay apps.
• Verify all necessary contract admin documents have been received prior to payment.
• Make copies of invoices and sub pay applications for cost plus projects.
• Update/Track monthly billings review.
• Prepare monthly owner billings.
• For cost plus jobs – audits, additional owner cost, sub close out review.
• Follow up with PM’s on collection of outstanding receivables.
• When funded by owner, select pay applications for payment.
• Job cost journal entries.
• Invoices on hold – update/resolve/cleanup.
• Process retainage and final payments to subs.
• Research AP phone calls.
• Be available to project management team to help research and answer any questions they might have.
• Collect W-9’s for new vendors to be entered into system.

Qualifications

Skills

Behaviors

Motivations

Education

Experience

Licenses & Certifications

Equal Opportunity Employer
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