Project Accountant

TOTAL Mechanical, LLC; City of Pewaukee (WI); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical, Dental, and Vision

401K Retirement Plan

Paid Time Off and Paid Holidays

Wellness Program including gym reimb

Job summary

TOTAL Mechanical is seeking a detail-oriented Project Accountant to support financial success of construction projects from setup through closeout. You will partner with Project Managers, Operations, Payroll, and Accounting to maintain accurate job costs and deliver clear project financial reporting.

Based in Pewaukee, WI, this full-time, on-site role requires a bachelor's degree in accounting or related field and 3+ years of project-based accounting experience.

Qualifications

• Bachelor's degree in Accounting, Finance, or related field preferred; equivalent education/experience considered.
• 3+ years accounting experience, ideally in construction or project-based industry.
• Strong knowledge of job costing, project billing, and month-end processes.
• Advanced Excel; Viewpoint Spectrum or similar ERP experience preferred.

Responsibilities

• Set up and maintain projects, budgets, cost codes, contracts, and change orders in the ERP system.
• Monitor labor, materials, equipment, subcontractor, and other project costs for accuracy.
• Prepare progress, time-and-material, and AIA-style billings per contract requirements.
• Support monthly revenue recognition, WIP, forecasting, and close activities.
• Analyze project performance, cost-to-complete trends, profitability and cash flow.
• Monitor receivables and assist with billing and collections with project teams.
• Maintain contracts, lien waivers, COs, and project documentation.
• Provide clear variance explanations during project reviews.

Skills

Advanced Excel

Viewpoint Spectrum

Attention to detail

Cross-team collaboration

Driving license

Education

Bachelor's degree in Accounting/Finance

Job description

At TOTAL, our continued growth means more chances for you to advance and thrive in a positive, team-driven environment. We prioritize our people, which is why we’re proud to be voted a Top Workplace for the 15th consecutive year.

As Southeast Wisconsin’s largest locally owned mechanical contractor, TOTAL Mechanical delivers comprehensive, mission-critical solutions—from construction and automation to maintenance and emergency services, with an uncompromising commitment to customer service.

We are seeking a detail-oriented Project Accountant to support the financial success of our construction projects from set up through closeout. This role partners closely with Project Managers, Operations, Payroll, and Accounting to maintain accurate job costs, prepare timely billings, support revenue recognition, and deliver clear project financial reporting.

Location: Pewaukee, WI | Schedule: Full-time, onsite | Classification: Non-exempt

What You’ll Do

• Set up and maintain projects, budgets, cost codes, contracts, and change orders in the ERP system.
• Monitor labor, material, equipment, subcontractor, and other project costs for accuracy and proper coding.
• Prepare progress, time-and-material, and AIA-style customer billings in accordance with contract requirements.
• Support monthly revenue recognition, work-in-progress reporting, forecasting, and project close activities.
• Analyze project performance, cost-to-complete trends, profitability, cash flow, and financial variances.
• Monitor receivables and collaborate with Project Managers and customers to resolve billing and collection issues.
• Maintain contracts, lien waivers, certificates of insurance, change orders, and other project documentation.
• Provide accurate financial information and clear variance explanations during project review meetings.

What You Bring

• Bachelor’s degree in Accounting, Finance, or a related field preferred; an equivalent combination of education and experience may be considered.
• Three or more years of accounting experience preferred, ideally in construction, engineering, specialty contracting, or another project-based industry.
• Strong knowledge of job costing, project billing, financial analysis, and month-end processes.
• Advanced Microsoft Excel skills; experience with Viewpoint Spectrum or a similar construction ERP system preferred.
• Excellent attention to detail, organization, analytical thinking, and communication skills.
• Ability to manage multiple priorities and deadlines while collaborating effectively across teams.
• Valid driver’s license and satisfactory driving record.

Benefits

• Medical, Dental, and Vision Insurance
• 401K Retirement Plan
• Paid Time Off and Paid Holidays
• Wellness Program including gym reimbursement, wellness discount, and rewards available

This job description is intended to describe the general nature and level of work required of this position. This is not meant to be an exhaustive list of all responsibilities, duties and skills required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Total Mechanical is an Equal Opportunity Employer