Programs & Projects Coordinator, Senior

Boise State University; Boise (ID); Hybrid; USD 61,000 - 76,000; Full time

Benefits offered by this job

12 paid holidays

Vacation days 12–24

Retirement contributions 10–12%

Medical and dental insurance

Tuition f ee waiver

See benefits page

Job summary

Boise State University is seeking a Senior Programs and Projects Coordinator to lead operational and administrative functions of core grants and programs. The role focuses on comprehensive project management, stakeholder communication, and strategic budget oversight, aligning initiatives with student success and research outcomes.

This in-person position offers a flexible 1–2 day remote/hybrid schedule through September 2030, with a strong emphasis on collaboration across units, grant

Qualifications

• Bachelor’s Degree or equivalent with 5+ years of relevant experience.
• Experience managing complex grants or multi-stakeholder programs.
• Excellent written and verbal communication skills.

Responsibilities

• Lead program and project management for grants and centers.
• Schedule, facilitate meetings, and monitor deliverables.
• Coordinate budgets and liaise with sponsors and internal offices.
• Promote marketing and communications for programs.
• Maintain documentation and data tracking systems.
• Support student mentoring and program evaluation.

Skills

Project management

Communication

Stakeholder engagement

Team coordination

Analytical thinking

Education

Bachelor’s Degree or equivalent

Tools

Jira

Basecamp

Monday.com

Microsoft Office

Google Workspace

Job description

Job no: 499843
Work type: Non-Classified/Professional
Location: Boise, ID
Categories: Project Management, Grant Administration, College of Engineering, Senior-Level

Job Summary/Basic Function:

The Programs & Project Coordinator, Senior, facilitates work focused on student success, in collaboration with units across divisions of the university.

This position will be in person with 1-2 days remote/hybrid schedule. This is a temporary position with an expected duration through September 2030.

This position is not eligible for visa sponsorship.

Department Overview:

The Microelectronics Education and Research Center (MERC) is the hub for microelectronics innovation, entrepreneurship, and workforce development in Idaho. Organized within Boise State’s College of Engineering, MERC centralizes and coordinates opportunities for all students in essential career preparation and unique research opportunities alongside expert faculty.
Several workforce development grants, such as the AWESOME (Advancing Workforce Experience in Semiconductors through Outreach and Mentoring Excellence) Center, have become signature programs for MERC coming from state, federal, and other funding sources. The goals of each is to bolster microelectronics career pathways for students across the region through K-12 outreach and recruiting, curriculum updates across the university and with other institutions, development of new experiential learning programs, and through external partnerships. The workforce development grants currently housed within MERC establish Boise State as a nationwide leader in semiconductor education and research, while significantly enhancing opportunities for the next generation of professionals entering the workforce.

Level Scope:

Recognized subject matter expert who knows how to apply theory and put it into practice with in-depth understanding of the professional field with limited oversight from managers. Independently performs the full range of responsibilities within the function; requires deep job knowledge of areas typically obtained through higher education combined with experience. Manages large projects or processes and problems faced are difficult and often complex; analyzes problems/issues of diverse scope and determines solutions. May manage programs that include formulating strategies and administering policies, processes, and resources; functions with a high degree of autonomy. Influences others regarding policies, practices and procedures.

Essential Functions:

60% of Time the Programs & Projects Coordinator, Senior performs:

Project & Center Management:

• Support the overall strategic and operational management of programs in collaboration with principal investigators/center directors and other current team members, positioning the programs to contribute to better educational outcomes and improved research culture.
• Schedule and facilitate coordination meetings both virtually and in-person for assigned programs and projects.
• Develop and monitor project work plans, timelines, and deliverables across assigned programs and projects.
• Maintain comprehensive documentation and project tracking systems to ensure accountability and transparency.
• Conduct research and summarize data to inform decision making, evaluate program effectiveness or alternatives, and to inform program development.
• Coordinate integration of projects and track workflow to monitor progress.

Operational Coordination & Communication:

• Serve as a point of communication for the center, liaising with internal stakeholders, institutional partners, external collaborators, and industry partners.
• Coordinate scheduling, logistics, and agendas for all recurring and ad hoc meetings for assigned programs and projects.
• Prioritize support for all marketing and promotional activities, coordinating the creation and dissemination of materials to effectively communicate the mission and events of programs and projects.
• Maintain and update internal communication tools, shared drives, and documentation systems to ensure information accessibility and continuity.

Budget & Grant Administration:

• Provide strategic budget oversight, ensuring compliance with grant/funding guidelines and institutional policies.
• Work closely with Research Administrators, who will be responsible for the detailed management and tracking of all budget-related activities.
• Collaborate with institutional grants and finance offices to ensure accurate and timely reporting and fiscal stewardship.
• Execute administrative actions including personnel hiring, separation, contract payments, travel, and purchasing as needed.

35% of Time the Programs & Projects Coordinator, Senior performs:

Coordinate Student Mentoring & Coaching project:

• Coordinate training workshops, onboarding, and other developmental opportunities to support student learning and professional growth.
• Cultivate a supportive, welcoming environment that promotes student engagement and success.
• Contribute to institutional change related to student success by supporting continuous improvement action planning, assessment, and modifications.
• Monitor student data dashboards and compile reports related to student success.
• Perform other duties as assigned.

Knowledge, Skills, Abilities:

• Ability to manage/coordinate projects and navigate multiple task streams, and ensure work is carried out in a timely fashion.
• Strong ability to think analytically and critically.
• Excellent organizational and written and verbal communication skills.
• Ability to work independently to solve problems and seek resolution.
• Ability to maintain a high level of accuracy and attention to detail.

Minimum Qualifications:

Bachelor’s Degree or equivalent plus 5 years experience.

Preferred Qualifications:

• 5+ years of experience managing complex, multi-stakeholder research projects or academic initiatives, demonstrating strong organizational, facilitation, and team coordination skills.
• Master’s degree in a relevant field; background in semiconductors and/or higher education.
• Excellent written and verbal communication skills, with a collaborative, solutions-oriented approach.
• Proficiency with productivity tools or project management software (e.g., Basecamp, Jira, Monday, Microsoft Office, Google Workspace).
• Demonstrated experience in budget oversight, grant administration, and financial reporting.

Demonstrated event management experience.

Experience in an academic or research environment is strongly preferred.

Experience with recruiting, marketing, and promotion in the semiconductor industry.

Physical Demands:

Some positions may involve frequent bending, moving, lifting, and carrying material weighing up to 50 pounds; some positions may involve moving, lifting, and carrying material weighing up to 70 pounds; standing up to eight hours each day; working in all weather conditions; exposure to high noise levels and requiring wearing hearing protection.

Salary and Benefit s:

Salary range is $60,673.60–$75,836.80 annually and is commensurate with experience.Boise State University provides a best-in-classbenefits package , including (but not limited to):

• 12paid holidays AND the University is closed between Christmas and New Year's (requires use of 3 vacation days)
• Between 12-24annual paid vacation days for full-time Professional and Classified staff depending on position type and years of service
• 10.76% University contribution to yourORP retirement fund (Professional and Faculty employees)
• 11.96% University contribution to yourPERSI retirement fund (Classified employees)
• Excellent medical, dental and otherhealth-related insurance coverages
• Tuition fee waiver benefits for employees, spouses and their dependents
• See ourfull benefits page for more information!

Nestled along the Boise River and steps from the state capitol, Boise State University fosters a vibrant and welcoming academic environment that fuels student and employee success. We’re a trailblazing institution, nationally recognized for our innovative spirit and commitment to positive impact on Idaho and beyond.

We’re building a thriving community of faculty and staff whose unique skills, experiences, and perspectives come together to create a rich and rewarding academic experience. Applications from all backgrounds are welcomed.

Advertised: September 10, 2026 Mountain Daylight Time
Applications close: September 24, 2026 11:55 PM Mountain Daylight Time

We are hiring a Senior Projects and Programs Coordinator to lead operational and administrative functions of core grants/programs. This role is responsible for comprehensive project management, stakeholder communication, and strategic budget oversight. The ideal candidate will be a skilled multitasker with proven experience in grant administration and coordinating collaborations across multiple institutions, government and non-profit organizations, companies, and other stakeholders. This is a unique opportunity to apply your skills and experience in service of new pathways for student success.

We are hiring a Senior Projects and Programs Coordinator to lead operational and administrative functions of core grants/programs. This role is responsible for comprehensive project management, stakeholder communication, and strategic budget oversight. The ideal candidate will be a skilled multitasker with proven experience in grant administration and coordinating collaborations across multiple institutions, government and non-profit organizations, companies, and other stakeholders. This is a unique opportunity to apply your skills and experience in service of new pathways for student success.

Equal Employment Opportunity

Boise State University is committed to providing equal employment opportunities to all employees and qualified applicants for employment as providedfor by federal, state, and local law. The university does not discriminate in employment opportunities or actions on the basis of any status orclass protected under applicable federal, state, or local law. The University endeavors to recruit, hire, train, and promote the most qualifiedemployees in all job titles. All other personnel actions are administered without regard to protected class under federal, state, or local law. If you require an accommodation at any step in our recruitment process, you are encouraged to contact [phone] [e-mail] .

Jeanne Clery Act

Each year, Boise State University prepares an Annual Security Report and Annual Fire Safety Report as part of the University's commitment to safety and security on campus and in compliance with the Jeanne Clery Disclosure of Campus Security Police and Crime Statistics Act. The report includes statistics for the previous three years concerning reported crimes that occurred on the main Boise State campus, all of Boise State's separate campuses, in certain off-campus buildings or property owned or controlled by Boise State, and on public property within, or immediately adjacent to and accessible from Boise State's campuses. Also included in the report are the University's institutional policies and procedures concerning campus security, including those related to sexual assault, campus alerts, drug and alcohol use, and others.You can obtain a copy of the report by accessing the following website or you can request a copy of the report by contacting the University's Department of Public Safety at 2245 University Drive, Boise, Idaho 83706; by calling 208-426-6911 ; or by sending an email to [e-mail]

Annual Security and Fire Safety Report