Programs & Operations Coordinator

Mount Hood Community College; Gresham (OR); Hybrid; USD 63,000 - 88,000; Full time

Job summary

Mount Hood Community College in Gresham, OR seeks an experienced administrative coordinator to support community education, workforce development, and related services. You will handle registration, scheduling, payments, refunds, and inquiries, serving as the primary liaison for students, instructors, employers, and partners.

The position involves budget tracking, invoicing, contract administration, and data management across multiple systems, with emphasis on accuracy, confidentiality, and

Qualifications

• Minimum of 5 years of experience providing administrative coordination and support to complex programs, management, and staff.
• Intermediate skills in word processing, spreadsheets, and databases, preferably Microsoft Office.
• Experience working with diverse backgrounds within the College’s community, students, employees, businesses, and community partners.

Responsibilities

• Acts as the main point of contact for the community and continuing education program. Handles registration, scheduling, payments, refunds, and general inquiries.
• Maintains department budgets’ records, verifies expenditures, and processes invoices, purchase orders, and other financial transactions.
• Maintains registration, enrollment, payment, and related records; supports state, federal, grant-funded, and regulatory reporting.
• Coordinates instructor, contractor, and partner agreements; assists with invoicing, payments, and documentation.
• Supports class scheduling, instructor employment issues, facility concerns, and service problem resolution; processes term teaching assignments.

Skills

Administrative coordination

Budget tracking

Customer service

Data entry

Communication skills

Education

High School Diploma/GED

Tools

Registration software

CRM systems

Continuing education management systems

Job description

Mount Hood Community College in Gresham, OR seeks an experienced administrative coordinator to support community education, workforce development, and related services. You will handle registration, scheduling, payments, refunds, and inquiries, serving as the primary liaison for students, instructors, employers, and partners.

The position involves budget tracking, invoicing, contract administration, and data management across multiple systems, with emphasis on accuracy, confidentiality, and