Programs Manager

THOREAU FACILITY SERVICES LLC; Woodridge (IL); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Health insurance

401k match

Paid time off

Tuition reimbursement

Education reimbursement

Job summary

Thoreau Facility Services is seeking a Programs Manager to lead execution across multiple client programs and construction projects, ensuring on-time delivery, scope adherence, and healthy margins.

You will coordinate vendors, subcontractors, and internal teams, manage project dashboards, and communicate updates to clients. A strong background in construction or facilities management and excellent organization are essential.

Qualifications

• 7+ years experience in construction, facilities, or project management.
• Experience coordinating vendors and subcontractors.
• Strong organizational and communication skills.
• Ability to manage timelines, budgets, and project scope.
• Background in construction or trades preferred.

Responsibilities

• Lead multiple client programs and construction projects.
• Maintain milestone discipline and schedule integrity.
• Coordinate vendors, subcontractors, and internal teams.
• Provide client communication and project updates.
• Monitor budgets, margins, and change orders.
• Develop and maintain project dashboards and closeout documentation.

Skills

Project management

Vendor coordination

Budget management

Communication

Timeline management

Job description

About Thoreau:At Thoreau, we pride ourselves on providing exceptional client service and reliable HVAC solutions, especially when clients need us most. Join our team and be part of a fast-paced, responsive organization committed to operational excellence and customer satisfaction.Position Overview:Thoreau Facility Services is seeking a Programs Manager to lead execution across multiple client programs and construction projects. This role oversees project portfolios, ensuring timelines, scope, vendor coordination, and financial performance remain aligned across multiple initiatives.The Programs Manager plays a critical role in ensuring projects are delivered on time, within scope, and with strong margin discipline.Key ResponsibilitiesProgram ExecutionManage multiple active projects and rollout initiatives simultaneouslyMaintain milestone discipline across projects and stakeholdersIdentify risks and intervene early to maintain schedule integrityVendor & Client ManagementCoordinate vendors, subcontractors, and internal teamsLead program-level client communication and project updatesResolve project escalations and operational challengesDocumentation & ReportingMaintain project dashboards and reporting accuracyEnsure documentation and closeout requirements are metMonitor project progress and ensure billing readinessFinancial OversightMonitor project budgets and margin performanceIdentify cost risks and implement mitigation strategiesEnsure change orders are documented and approvedTeam LeadershipSupport and coach Programs CoordinatorsHelp standardize workflows and execution processesParticipate in project reviews and continuous improvement initiativesWhat We OfferCompetitive salaryFull Med/Dent/Vis/Life Insurance Packages, 401k matchPaid time offTuition ReimbursementFuture Educational Reimbursement OpportunitiesCareer growth into Programs DirectorOpportunity to lead national rollout and construction programsDynamic and growing organizationQualifications7+ years experience in construction, facilities, or project managementExperience managing multiple projects simultaneouslyStrong organizational and communication skillsExperience coordinating vendors and subcontractorsAbility to manage timelines, budgets, and project scopeConstruction or trades background preferred