Programs & Compliance Admin Assistant

Turning Point of Central California Inc; Visalia (CA); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Employee Assistance Program

Pension Fund

PSLF program

On-the-job training

Job summary

Turning Point of Central California, Inc. seeks an Administrative Assistant to support the Visalia Reentry Center with clerical tasks, scheduling, billing, and data entry while protecting PHI/PII and ensuring regulatory compliance.

The role requires a high school diploma or GED, QuickBooks bookkeeping, and proficiency in Office 365, Teams, and Zoom. A valid driver’s license and willingness to travel for agency business are expected, with a focus on accuracy and confidentiality.

Qualifications

• High school diploma or GED required.
• CPR and First Aid certification preferred.
• Ability to understand and use ARMS (Automated Reentry Management System); preferred.
• Ability to manage multiple priorities in an organized and efficient manner.
• Possess intermediate bookkeeping skills.
• Experience with QuickBooks preferred.
• Ability to complete 16 hours of in-service training per year.
• Intermediate or Advanced computer skills in Office 365, Teams, Zoom, and other platforms.
• Must have a valid driver’s license and reliable transportation.
• Able to pass a criminal background check and pre-employment physical/drug screen/TB test.

Responsibilities

• Type correspondence, reports and other documents as needed.
• Maintain and distribute program forms; update as necessary.
• Manage office tasks: copying, filing, printing forms, processing mail and records; answer phones; schedule appointments, meetings and trainings.
• Prepare all monitoring forms and client rosters.
• Code receipts and invoices and submit for approval.
• Manage resident trust accounts using QuickBooks; ensure funds align with contracts.
• Reconcile program bank accounts.
• Handle PHI and PII per HIPAA and program policies.
• Assist with vendor accounts; ensure compliance with program needs.
• Assist with audits and required program documentation.
• Complete program billing per contractual requirements.
• Maintain client databases with daily data input.
• Ensure reports are completed within time parameters.
• Conduct inventory audits and coordinate office supply purchases.
• Coordinate orientation and intake paperwork with new residents.
• Attend trainings and staff meetings; assist with scheduling.
• Ensure vehicle inspections are uploaded into the system.
• Be prepared to respond quickly in emergencies and drive on agency business.
• Physical presence at the program site is required.

Skills

Ability to manage multiple priorities

ARMS knowledge

Confidentiality

CPR and First Aid certification

Intermediate bookkeeping

Education

High school diploma or GED

Tools

QuickBooks

Office 365

Teams

Zoom

Job description

Turning Point of Central California, Inc. seeks an Administrative Assistant to support the Visalia Reentry Center with clerical tasks, scheduling, billing, and data entry while protecting PHI/PII and ensuring regulatory compliance.

The role requires a high school diploma or GED, QuickBooks bookkeeping, and proficiency in Office 365, Teams, and Zoom. A valid driver’s license and willingness to travel for agency business are expected, with a focus on accuracy and confidentiality.