Programs Administrative Specialist — Healthcare Admin Pro

Yakima Valley Farm Workers Clinic; Yakima (WA); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

Health insurance (employer-paid)

Profit sharing & 403(b) retirement

Generous PTO plus 8 holidays

24/7 telemedicine

Job summary

Yakima Valley Farm Workers Clinic is seeking an Administrative Specialist- Programs in Yakima, WA. This full-time, non-exempt role provides confidential administrative support to the Program Director, manages schedules, documents, and correspondence, and helps maintain filing systems and department forms.

You will prepare reports, track data, handle purchasing coordination, and assist with budget processes.

Qualifications

• Associates Degree or Certificate from an accredited technical school (Bachelor's Degree preferred).
• Two years of experience may substituted to meet education requirement.
• Two years' experience with complex office responsibilities.
• One year's experience in office management.
• Ability to maintain confidentiality.
• Knowledge of secretarial skills including answering phones, taking messages, typing, composition, scheduling, transcribing, etc.
• Strong word processing skills and spreadsheet skills (Excel) are essential.
• Knowledge of database (Access) preferred (CHS).

Responsibilities

• Provides confidential administrative support to Program Director and designees including processing of sensitive information, documents, and correspondence and coordinating schedules.
• Maintains accessible and updated policies, forms, procedures, regulations and protocols.
• Handles and distributes all incoming correspondence and prioritizes it for the program director, replies when appropriate, and routes to appropriate personnel.
• Processes all outgoing mail.
• Receives, date stamps, and distributes incoming faxes, inter office mail.
• Composes written correspondence, narratives, and reports as requested.
• Develops paper and electronic filing systems and maintains files.
• Maintains network files that are shared by supervisors.
• Prepares and assists in the statistical and other report data documentation.
• Develops spreadsheets and databases as required to facilitate information processing for managers.
• Maintains organizational chart up-to-date and distributes in a timely fashion.
• Records and tracks department administrative forms, equipment requests, HR forms, and WIC certifications.
• Schedules meetings and prepares minutes as directed by the Program Director.
• Arranges travel and maintains supervisory calendars.
• Represents the Program Director at various meetings.

Skills

Confidentiality

Administrative support

Scheduling

Word processing

Excel

Communication

Multitasking

Education

Associate degree or certificate

Bachelor's degree preferred

Tools

Excel

Access (CHS)

Job description

Yakima Valley Farm Workers Clinic is seeking an Administrative Specialist- Programs in Yakima, WA. This full-time, non-exempt role provides confidential administrative support to the Program Director, manages schedules, documents, and correspondence, and helps maintain filing systems and department forms.

You will prepare reports, track data, handle purchasing coordination, and assist with budget processes.