Programming Coordinator

Canyon Ranch; Town of Texas, Northern (WI, KY); Hybrid; USD 60,000 - 80,000; Full time

Benefits offered by this job

Spa access

Health plan

Paid time off

Supplemental coverage

Life insurance

Maternity leave

Collaborative culture

Job summary

Canyon Ranch Austin seeks a collaborative Guest Programming Coordinator to design and manage guest expert engagements, including contracting, scheduling, and on-site coordination, with rigorous program audits.

You will partner with internal teams to ensure flawless execution, maintain daily schedules across digital and print platforms, and uphold Canyon Ranch service standards while delivering exceptional guest experiences.

Qualifications

• 3–5 years in programming, event coordination, hospitality, or guest services.
• Experience in vendor and speaker management and event planning.
• High school diploma; hospitality/event management education preferred.
• Strong organizational and multitasking abilities.

Responsibilities

• Develop and maintain innovative guest programming by researching and recommending new guests and experiential offerings.
• Manage full lifecycle of guest expert engagements including contracting, scheduling, and on-site coordination.
• Serve as liaison for guest speakers, coordinating accommodations, logistics, and communications.
• Collaborate with internal departments and Conference Services to ensure seamless program execution.
• Support creation and distribution of daily activity schedules across digital and print platforms.
• Uphold Canyon Ranch service standards and values in all programming activities.

Skills

Event coordination

Project management

Multitasking

Driver's license

Education

High School Diploma

Hospitality education preferred

Job description

Overview

Canyon Ranch has been redefining wellness travel and transformative hospitality for more than 45 years. As the global leader in destination wellness, Canyon Ranch inspires lifelong well-being through world-class experts, personalized guidance, and immersive experiences that help guests live healthier, more fulfilling lives.

Now, we are entering an exciting new chapter with the opening of Canyon Ranch Austin in October 2026 — our newest wellness destination nestled in the Texas Hill Country. Designed to connect guests with nature, adventure, restoration, and personal growth, Austin will build upon the legacy established in Tucson, Lenox, and Las Vegas while creating new opportunities for exceptional talent to shape the future of wellness hospitality.

Recognized among the most outstanding hotels in the world by the Michelin Guide 2025, Canyon Ranch offers more than a career — it offers the opportunity to make a meaningful impact on the lives of others every day.

Join the founding team at Canyon Ranch Austin. Recruitment is underway today, with anticipated start dates beginning in Fall 2026.

Responsibilities

WHAT YOU'LL DO AS A CANYON RANCH COLLEAGUE:

• Develop and maintain innovative guest programming by identifying, researching, and recommending new guest experts, presenters, and experiential offerings that enhance the overall guest experience
• Manage the full lifecycle of guest expert and entertainer engagements, including contracting, scheduling, event planning, on-site coordination, and program quality audits.
• Serve as the primary liaison for guest speakers and presenters, coordinating accommodations, logistics, communications, and on-site support before and during their stay.
• Partner with internal departments, administrators, and Conference Services to ensure seamless program execution, room set-ups, BEO submissions, and exceptional guest experiences.
• Support the creation, management, and distribution of daily activity schedules, maintaining accurate listings across digital and print platforms using booking and content management systems.
• Foster strong relationships with internal experts and cross-functional teams while upholding Canyon Ranch service standards, company policies, and organizational values in all programming activities.

Qualifications

WHAT YOU'LL NEED TO BE SUCCESSFUL:

• Requires 3 to 5 years of prior experience in programming, event coordination, hospitality, guest services, or a related field.
• Demonstrated knowledge of program development, vendor and speaker management, and event planning within a hospitality, wellness, or customer-focused environment.
• High school diploma or equivalent required; additional education in hospitality, communications, event management, or a related field preferred.
• Strong organizational, project management, and multitasking skills with the ability to coordinate multiple programs and events simultaneously.
• Valid driver's license with an acceptable driving record required.
• Must possess or be able to maintain a Group B Driver certification/license as required for operational responsibilities.

WHAT YOU'LL RECEIVE AS A CANYON RANCH COLLEAGUE:

• Use of services and facilities including the spa, fitness classes, lectures, and overnight stays at all Canyon Ranch locations nationwide.
• Generous health plan including Health, Dental and Vision after 30 days of employment.
• 25 days of personal and holiday time off (vacation, sick, and holidays).
• Supplemental healthcare options (including Accident, Critical Illness, and Hospital Indemnity coverage).
• Employer-paid life insurance and Employee Assistance Program.
• Paid maternity leave.
• A supportive, collaborative work environment with opportunities for professional growth and development.