Programming Coordinator

Canyon Ranch; Spicewood (TX); On-site; USD 45,000 - 70,000; Full time

Benefits offered by this job

Health plan

25 days paid time off

Supplemental healthcare options

Life insurance

Maternity leave

Employee assistance program

Professional growth opportunities

Job summary

Canyon Ranch Austin seeks an experienced programming and events professional to join the founding team as we open in Fall 2026. You will develop guest programming, manage engagements with experts and entertainers, handle contracting, scheduling, on-site coordination, and program audits to ensure outstanding guest experiences.

Collaborating with internal departments, you will coordinate accommodations, logistics, and communications, support daily activity schedules across digital and print

Qualifications

• Requires 3 to 5 years of experience in programming, event coordination, hospitality, guest services, or related field.
• Experience in program development, vendor and speaker management, and event planning.

Responsibilities

• Develop and maintain innovative guest programming by identifying, researching, and recommending new guest experts, presenters, and experiential offerings.
• Manage the full lifecycle of guest expert and entertainer engagements, including contracting, scheduling, event planning, on-site coordination, and program quality audits.
• Serve as the primary liaison for guest speakers and presenters, coordinating accommodations, logistics, communications, and on-site support before and during their stay.
• Partner with internal departments, administrators, and Conference Services to ensure seamless program execution, room set-ups, BEO submissions, and exceptional guest experiences.
• Support the creation, management, and distribution of daily activity schedules, maintaining accurate listings across digital and print platforms using booking and content management systems.
• Foster strong relationships with internal experts and cross-functional teams while upholding Canyon Ranch service standards, company policies, and organizational values in all programming activities.

Skills

Program development

Event coordination

Hospitality experience

Guest services

Vendor management

Speaker management

Education

High school diploma

Tools

Booking systems

Content management systems

Job description

Overview

Canyon Ranch has been redefining wellness travel and transformative hospitality for more than 45 years. As the global leader in destination wellness, Canyon Ranch inspires lifelong well-being through world-class experts, personalized guidance, and immersive experiences that help guests live healthier, more fulfilling lives.

Now, we are entering an exciting new chapter with the opening of Canyon Ranch Austin in October 2026 — our newest wellness destination nestled in the Texas Hill Country. Designed to connect guests with nature, adventure, restoration, and personal growth, Austin will build upon the legacy established in Tucson, Lenox, and Las Vegas while creating new opportunities for exceptional talent to shape the future of wellness hospitality.

Recognized among the most outstanding hotels in the world by the Michelin Guide 2025, Canyon Ranch offers more than a career — it offers the opportunity to make a meaningful impact on the lives of others every day.

Join the founding team at Canyon Ranch Austin. Recruitment is underway today, with anticipated start dates beginning in Fall 2026.

Responsibilities

WHAT YOU'LL DO AS A CANYON RANCH COLLEAGUE:

• Develop and maintain innovative guest programming by identifying, researching, and recommending new guest experts, presenters, and experiential offerings that enhance the overall guest experience
• Manage the full lifecycle of guest expert and entertainer engagements, including contracting, scheduling, event planning, on-site coordination, and program quality audits.
• Serve as the primary liaison for guest speakers and presenters, coordinating accommodations, logistics, communications, and on-site support before and during their stay.
• Partner with internal departments, administrators, and Conference Services to ensure seamless program execution, room set-ups, BEO submissions, and exceptional guest experiences.
• Support the creation, management, and distribution of daily activity schedules, maintaining accurate listings across digital and print platforms using booking and content management systems.
• Foster strong relationships with internal experts and cross-functional teams while upholding Canyon Ranch service standards, company policies, and organizational values in all programming activities.

Qualifications

WHAT YOU'LL NEED TO BE SUCCESSFUL:

• Requires 3 to 5 years of prior experience in programming, event coordination, hospitality, guest services, or a related field.
• Demonstrated knowledge of program development, vendor and speaker management, and event planning within a hospitality, wellness, or customer-focused environment.
• High school diploma or equivalent required; additional education in hospitality, communications, event management, or a related field preferred.
• Strong organizational, project management, and multitasking skills with the ability to coordinate multiple programs and events simultaneously.
• Valid driver's license with an acceptable driving record required.
• Must possess or be able to maintain a Group B Driver certification/license as required for operational responsibilities.

WHAT YOU'LL RECEIVE AS A CANYON RANCH COLLEAGUE:

• Use of services and facilities including the spa, fitness classes, lectures, and overnight stays at all Canyon Ranch locations nationwide.
• Generous health plan including Health, Dental and Vision after 30 days of employment.
• 25 days of personal and holiday time off (vacation, sick, and holidays).
• Supplemental healthcare options (including Accident, Critical Illness, and Hospital Indemnity coverage).
• Employer-paid life insurance and Employee Assistance Program.
• Paid maternity leave.
• A supportive, collaborative work environment with opportunities for professional growth and development.