Program Team Administrator (TMF)

The McKnight Foundation; Minneapolis (MN); On-site; USD 52,000 - 55,000; Full time

Job summary

The McKnight Foundation seeks a professional Program Team Administrator to support Arts, Vibrant & Equitable Communities, and Other Grantmaking programs from its Minneapolis office. Reporting to the Grants & Information Manager, this role helps coordinate meetings and program operations to advance the Foundation's work.

The full-time, nonexempt position emphasizes collaboration, calendar management, and preparing materials while supporting multiple teams and ensuring smooth administrative

Qualifications

• 3 years related full-time work experience, or a combination of experience and education.
• Ability to manage and prioritize multiple projects concurrently.
• Experience with arts and/or advancing equity is preferred.

Responsibilities

• Coordinate calendar management and serve as backup for external scheduling.
• Schedule and coordinate agendas for internal program team meetings; attend regular program team meetings.
• Prepare correspondence and meeting materials as needed.
• Manage meeting space requests and provide logistical support for convenings.
• Assist with meeting and conference registration as needed.
• Assist with expense reports and visa bill reconciliations.
• Assist with materials for board meetings and contracts processing as directed.
• Support grants and information management team projects; provide backup for other PTA as needed.
• Provide backup for reception and assist with Foundation-wide events as necessary.

Skills

Calendar management

Meeting coordination

Correspondence preparation

Meeting space management

Communication across levels

Microsoft Office Suite

Google Docs

Tools

Microsoft Office Suite

Google Docs

Job description

The McKnight Foundation seeks a professional Program Team Administrator (PTA) to help support and advance the goals of the Arts program, Vibrant & Equitable Communities program, and Other Grantmaking teams. Reporting to the Grants & Information Manager, this role will be joining the McKnight Foundation at a critical moment in its history as the institution advances its recently adopted Strategic Framework .

The PTA will provide support for these programs, specifically related to meetings and program operations to advance the work of the Foundation.

Key Responsibilities

Program Operations Support

• Partner with the program and grants associate for calendar management and serve as backup for external scheduling.
• Schedule and coordinate agendas for internal program team meetings, and attend all regular program team meetings.
• Prepare correspondence and meeting materials as needed.
• Manage meeting space requests from grantee organizations, coordinate logistical support, and/or directly provide support for convenings.
• Assist with meeting and conference registration as needed.
• Assist with expense reports and visa bill reconciliations.
• Assist the program team and program and grants associates with the production of materials for board meetings as needed.
• Process and track program team contracts as directed by the contract lead.
• Assist with grants and information management team projects.
• Provide backup for the other program team administrator as needed.

Administrative Support to the Broader Foundation

• Assist other teams as requested and available.
• Provide backup for reception area as scheduled.
• Assist the meeting and events assistant with Foundation-wide events as necessary.

Minimum Requirements and Preferred Experience an Ideal Candidate

• 3 years related full-time work experience, or a combination of experience and education.
• Able to manage and prioritize multiple projects concurrently and effectively.
• Able to build relationships and effectively communicate with people across levels, functions, and culture to achieve shared objectives.
• Skilled in using Microsoft Office Suite, Google Docs, or comparable software.
• Work experience in an administrative position, including, but not limited to, scheduling meetings, event planning, or tracking and coordinating contracts and invoices.
• Work experience within a foundation, community organization, or governmental field.
• Demonstrated experience with arts and/or advancing equity.

This is a full-time nonexempt position based in Minneapolis. The salary range is approximately $52,000–$54,897.

The above statements are intended to provide a general framework of what this position requires. There may be other functions and qualifications that emerge in time, and the chosen candidate may be asked to perform other duties that are not listed here.

The McKnight Foundation is an equal opportunity employer and proudly values diversity. We encourage candidates of all backgrounds to apply.

About the McKnight Foundation

The McKnight Foundation, a Minnesota-based family foundation, advances a more just, creative, and abundant future where people and planet thrive. Established in 1953, the McKnight Foundation is deeply committed to advancing climate solutions in the Midwest; building an equitable and inclusive Minnesota; and supporting the arts in Minnesota, neuroscience, and international crop research.

McKnight has earned national recognition for fostering a culture of collaboration, innovation, and inclusiveness that empowers our diverse teams to achieve our shared mission. McKnight has been named one of the best workplaces for women and one of the best small workplaces in the nation. McKnight offers a high-trust, high-performing culture that encourages continuous learning and improvement across its program areas. The Foundation’s offices are located above the Mill City Museum in downtown Minneapolis. This landmark building is an architecture award winner whose sustainable design and historic preservation practices blend modern amenities and original features and reclaimed materials. Filled with art and natural light, the space offers stunning city and riverfront views that connect the urban and natural environments year-round—a reflection of the Foundation’s mission.