Program Team Administrator, Grants & Information Management (TMF)

The McKnight Foundation; Minneapolis (MN); On-site; USD 52,000 - 55,000; Full time

Job summary

The McKnight Foundation in Minneapolis is seeking a professional Program Team Administrator (PTA) to support the International and Midwest Climate & Energy program teams. Reporting to the Grants & Information Manager, this role will help advance the Foundation’s Strategic Framework and ensure smooth program operations.

Key responsibilities include coordinating calendars, preparing meeting materials, handling contracts and program budgets, and providing backup for the reception and

Qualifications

• Bachelor’s degree and a minimum of two years’ related full-time professional work experience in a foundation, nonprofit, or governmental field.
• Proficiency in Microsoft Office Suite.
• Ability to work across cultures and time zones; strong interpersonal communication and collaboration skills.

Responsibilities

• Coordinate calendars for program teams and support external scheduling as needed.
• Prepare meeting agendas and material, and support program team meetings and convenings.
• Assist with contracts, program budgets, and expense reporting as directed.
• Provide backup for the reception area and help with Foundation-wide events.
• Support broader Grants & Information Management team projects as needed.

Skills

Microsoft Office Suite

Cross-cultural collaboration

Effective communication

Time management

Autonomy

Education

Bachelor’s degree and 2+ years of related full-time experience

Job description

Program Team Administrator, Grants & Information Management (TMF)

Posted on March 16, 2020

The McKnight Foundation seeks a professional Program Team Administrator (PTA) to help support and advance the goals of the International and Midwest Climate & Energy program teams. Reporting to the Grants & Information Manager, this role will be joining the McKnight Foundation at a critical moment in its history as the institution advances its recently adopted Strategic Framework.

The PTA will provide support for these programs, specifically related to meetings and program operations to advance overall program work.

Key Responsibilities

Program Operations Support

• Coordinate with the program and grants associates for calendar management and serve as backup for external scheduling.
• Schedule and coordinate agendas for program team meetings, and attend all regular program team meetings.
• Manage meeting space requests from grantee organizations, coordinate logistical support, and/or directly provide support for convenings.
• Prepare correspondence and meeting materials as needed and assist with meeting and conference registration as needed.
• Assist the program teams and program and grants associates with the production of materials for board meetings as needed.
• Process and track program teams’ contracts as directed by the contract lead and manage program teams’ administrative budgets.
• Assist with expense reports and Visa bill reconciliations.
• Assist with Grants & Information Management team projects and provide backup for the other program team administrator as needed.

Administrative Support to the Broader Foundation

• Assist other teams as requested and available.
• Provide backup for reception area as scheduled.
• Assist the meeting and events assistant with Foundation-wide events as necessary.

Core Competencies

• Ability to work effectively and collaboratively across organizational functions.
• Ability to communicate effectively interpersonally and in a group setting.
• Ability to constructively navigate differences to arrive at shared solutions.
• Ability to be flexible, and to prioritize and organize workflow to meet deadlines.
• Knowledge and ability to use Microsoft Office Suite.
• Ability to work autonomously and with minimal direction.
• Ability to work across cultures, time zones, and communication platforms
• Proficiency in French and/or Spanish preferred.
• Bachelor’s degree and a minimum of two years’ related full-time professional work experience in a foundation, nonprofit, or governmental field, or a combination of equivalent experience and training.
• Professional work experience in an administrative position is preferred, including experience maintaining a computer database and files, or a combination of equivalent experience and training.

This is a full-time nonexempt position based in Minneapolis. The salary range is approximately $52,000–$54,897.

The above statements are intended to provide a general framework of what this position requires. There may be other functions and qualifications that emerge in time, and the chosen candidate may be asked to perform other duties that are not listed here.

The McKnight Foundation is an equal opportunity employer and proudly values diversity. We encourage candidates of all backgrounds to apply.

About the McKnight Foundation

The McKnight Foundation, a Minnesota-based family foundation, advances a more just, creative, and abundant future where people and planet thrive. Established in 1953, the McKnight Foundation is deeply committed to advancing climate solutions in the Midwest; building an equitable and inclusive Minnesota; and supporting the arts in Minnesota, neuroscience, and international crop research. The Foundation has approximately $2.3 billion in assets and grants about $90 million a year.

McKnight has earned national recognition for fostering a culture of collaboration, innovation, and inclusiveness that empowers our diverse teams to achieve our shared mission. McKnight has been named one of the best workplaces for women and one of the best small workplaces in the nation. McKnight offers a high-trust, high-performing culture that encourages continuous learning and improvement across its program areas. The Foundation’s offices are located above the Mill City Museum in downtown Minneapolis. This landmark building is an architecture award winner whose sustainable design and historic preservation practices blend modern amenities with original features and reclaimed materials. Filled with art and natural light, the space offers stunning city and riverfront views that connect the urban and natural environments year-round—a reflection of the Foundation’s mission.