Program Operations Coordinator — Arts & Grants

The McKnight Foundation; Minneapolis (MN); On-site; USD 52,000 - 55,000; Full time

Job summary

The McKnight Foundation seeks a professional Program Team Administrator to support Arts, Vibrant & Equitable Communities, and Other Grantmaking programs from its Minneapolis office. Reporting to the Grants & Information Manager, this role helps coordinate meetings and program operations to advance the Foundation's work.

The full-time, nonexempt position emphasizes collaboration, calendar management, and preparing materials while supporting multiple teams and ensuring smooth administrative

Qualifications

• 3 years related full-time work experience, or a combination of experience and education.
• Ability to manage and prioritize multiple projects concurrently.
• Experience with arts and/or advancing equity is preferred.

Responsibilities

• Coordinate calendar management and serve as backup for external scheduling.
• Schedule and coordinate agendas for internal program team meetings; attend regular program team meetings.
• Prepare correspondence and meeting materials as needed.
• Manage meeting space requests and provide logistical support for convenings.
• Assist with meeting and conference registration as needed.
• Assist with expense reports and visa bill reconciliations.
• Assist with materials for board meetings and contracts processing as directed.
• Support grants and information management team projects; provide backup for other PTA as needed.
• Provide backup for reception and assist with Foundation-wide events as necessary.

Skills

Calendar management

Meeting coordination

Correspondence preparation

Meeting space management

Communication across levels

Microsoft Office Suite

Google Docs

Tools

Microsoft Office Suite

Google Docs

Job description

The McKnight Foundation seeks a professional Program Team Administrator to support Arts, Vibrant & Equitable Communities, and Other Grantmaking programs from its Minneapolis office. Reporting to the Grants & Information Manager, this role helps coordinate meetings and program operations to advance the Foundation's work.

The full-time, nonexempt position emphasizes collaboration, calendar management, and preparing materials while supporting multiple teams and ensuring smooth administrative