Program Support Specialist, Employment Services

Westhab; City of New Rochelle (NY); On-site; USD 35,000 - 40,000; Full time

Job summary

Westhab in New Rochelle, NY is seeking a Program Assistant to provide administrative support in the Employment Services division. The role requires coordinating client visits, preparing reports, and managing communications with staff and clients.

Requirements include an Associate degree with 2+ years in an administrative role, strong Word/Excel skills, and flexibility for some evenings or weekends. Reporting to the Program Manager, this non-exempt position offers a salary in the mid $30k range.

Qualifications

• Associates degree with a minimum of 2 years’ experience in an administrative position or equivalent.
• Proficiency with Microsoft Word for Windows; knowledge of spreadsheets and database programs using Microsoft Excel.
• Excellent verbal, writing and organizational skills; flexible to work some evenings, weekends, and/or holidays.

Responsibilities

• Greet and assist clients and visitors who enter the facility.
• Perform administrative duties such as typing reports, letters/memos; assist with preparing assigned reports.
• Assist with collection of monthly statistics and file maintenance.
• Call clients to remind them of upcoming appointments with employment service staff.
• Assist with ordering of office supplies and maintaining supply inventory.
• Receive/distribute all mail, correspondence and supplies; answer phone calls and provide customer service.

Skills

Administrative support

Microsoft Word

Excel

Education

Associates degree

Job description

Westhab in New Rochelle, NY is seeking a Program Assistant to provide administrative support in the Employment Services division. The role requires coordinating client visits, preparing reports, and managing communications with staff and clients.

Requirements include an Associate degree with 2+ years in an administrative role, strong Word/Excel skills, and flexibility for some evenings or weekends. Reporting to the Program Manager, this non-exempt position offers a salary in the mid $30k range.