Program Support Specialist (Clerkship for Clinical Education Activities)

Rutgers University; New Brunswick (NJ); On-site; USD 62,000 - 87,000; Full time

Benefits offered by this job

Medical coverage

Paid vacation

Retirement benefits

Educational benefits

Life insurance

Employee discounts

Job summary

Rutgers University is seeking a Program Support Specialist for the Office of Education at the Robert Wood Johnson Medical School in New Brunswick, NJ.

Under the supervision of the Assistant Dean for Education, you will assist with development, implementation and monitoring of educational programs within the department, providing administrative and program support for clerkships, electives, sub-internships and boot camps.

Qualifications

• Bachelor’s degree plus two years of administrative experience; substitution allowed.
• Excellent interpersonal and communication skills required.
• Proficiency in Microsoft Excel/Access.
• Familiarity with Academic Management Platform and Clinical Activity Tracking System.

Responsibilities

• Provides administrative support to Clerkship, Electives, Sub-internship and Boot Camp Directors.
• Liaison to students, faculty, residents, and affiliated sites regarding Clerkship activities.
• Maintains and updates AMP syllabus and related course material.
• Serves as first contact for students with issues relating to CATS and AMP.
• Prepares student activity schedules for clinical rotations (150–190 students/year).

Skills

Interpersonal skills

Excel

Access

Communication

Education

Bachelor’s Degree in Business Administration, Social Science or related field

Tools

AMP

CATS

Job description

Position Details

Position Information

Recruitment/Posting Title Program Support Specialist (Clerkship for Clinical Education Activities) Job Category Staff & Executive - Administrative & Support Department RWJ - Education Overview

New Jersey’s academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University–New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and six centers and institutes that focus on cancer treatment and research, neuroscience, clinical and translational research, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.

Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.

Our clinical and academic facilities are located throughout the state including New Brunswick, Piscataway, Newark, Scotch Plains, Somerset, Blackwood, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, University Hospital in Newark, and other affiliates.

Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.

Posting Summary

Rutgers, The State University of New Jersey, is seeking a Program Support Specialist for the Office of Education at the Robert Wood Johnson Medical School.

Under the supervision of the Assistant Dean for Education and the direction of the discipline specific Clerkship Director, assists with the development, implementation and monitoring of educational programs within the department. Provides administrative and program support to the Clerkship/Elective/Sub-internship and Boot Camp Directors. Reports to Assistant Dean for Education. The Program Support Specialist for Clinical Education Activities will support the department’s clinical activities: clerkships, electives, sub-internships, bootcamps, department activities for physical diagnosis in PCM 2 New Brunswick Site, summative clinical skills assessment and department‑specific activities in Introduction to the Clerkship Experience.

Among the key duties of this position are the following:

• Provides administrative support to departmental Clerkship, Electives, Sub-internship and Boot Camp Directors and/or the Chief of Education Division as it pertains to all undergraduate clinical medical education activities.
• Liaison to students, faculty, residents, community faculty, affiliated sites and school administration for any issues or questions relating to the Clerkship, Electives, Sub-internships Boot Camp.
• Maintains and updates web-based course platform (AMP) syllabus and related course material.
• Serves as first support contact for students with issues/problems relating to CATS and AMP.
• Prepares all student activity schedules for each clinical rotation, including weekly floor assignments, scrub sessions (if required), computer training, tutorial sessions, simulation sessions and exam reviews. (150‑190 students/year).

FLSA Exempt Grade 22S

Salary Details

Minimum Salary 61512.000

Mid Range Salary 73603.000

Maximum Salary 87239.000

Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax‑deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status Full Time

Working Hours: Standard Hours 37.50 Daily Work Shift Day Work Arrangement Union Description HPAE 5094 Payroll Designation PeopleSoft Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP

Qualifications

Minimum Education and Experience

• Bachelor’s Degree in Business Administration, Social Science or a related field plus two (2) years of progressively more responsible administrative experience required.
• Equivalent experience, education and/or training may be substituted for the education requirements.

Certifications/Licenses Required Knowledge, Skills, and Abilities

• Knowledge of excellent interpersonal and communication skills required.
• Proficiency in Microsoft Excel/Access required.
• Ability to coordinate new technology initiatives such as the Audience Response System.
• Facility with the Academic Management Platform and Clinical Activity Tracking System.
• Ability to embrace changes and new ideas, identify potential weaknesses of the new educational intervention and assure that the educational objectives are met.
• Must be able to manage multiple projects simultaneously and start new rotation tasks while finishing previous rotation duties.

Preferred Qualifications

• Familiarity with clinical medicine/ terminology preferred.

Equipment Utilized Physical Demands and Work Environment

• Physical Demands: Standing, sitting, walking, talking and hearing. No special vision requirements. Lifting up to 25lbs.
• Work Environment: Office and Clinic settings. Moderate noise.

Posting Details

Posting Number 26ST0731 Posting Open Date Special Instructions to Applicants Regional Campus Rutgers Biomedical and Health Sciences (RBHS) Home Location Campus Downtown New Brunswick City New Brunswick State NJ Location Details

Pre‑employment Screenings

All offers of employment are contingent upon successful completion of all pre‑employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non‑Discrimination Statement at the following web address: http://uhr.rutgers.edu/non‑discrimination‑statement