Program Administrator (Division), Multiple Vacancies

Rutgers University; New Brunswick (NJ); On-site; USD 96,000 - 147,000; Full time

Benefits offered by this job

Medical, prescription drug, and dental

Paid vacation, holidays, and various s

Competitive retirement benefits

Education benefits for employees and/

Life insurance coverage

Employee discounts programs

Job summary

Rutgers Biomedical and Health Sciences (RBHS) in New Brunswick, NJ, seeks a senior operations leader to manage division-wide activities, supervise administrative staff, and drive program evaluation and process improvement. The role requires strategic financial oversight and collaboration with university and hospital partners.

You will oversee budgets, staffing, and revenue streams, with final approval by senior leadership, and operate fully on-site at one of New Jersey's leading academic health

Qualifications

• Bachelor's Degree required plus four years of progressively responsible experience in the management of operational, fiscal activities and/or financial analysis.
• Equivalent experience, education and/or training may be substituted for the education requirements.
• Proficiency with MSOffice 365 suite of products is preferred.

Responsibilities

• Manages overall operations of the assigned divisions and supervises administrative staff.
• Leads divisional physician engagement initiatives.
• Evaluates programs and conducts facility requirements, staffing, and budget assessments; implements Process Improvement systems.
• Manages division financial office, analyzes revenue and expenses, and collaborates with RWJBH/RWJMS finance offices.
• Develops administrative plans for resource utilization and ensures financial systems are maintained.

Skills

Communication skills

Leadership

Organizational skills

Problem solving

Multitasking

MS Office 365

Education

Bachelor's Degree

Equivalent experience/education

Job description

Position Details

New Jersey's academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University-New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and six centers and institutes that focus on cancer treatment and research, neuroscience, clinical and translational research, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research. Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers. Our clinical and academic facilities are located throughout the state including New Brunswick, Piscataway, Newark, Scotch Plains, Somerset, Blackwood, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, University Hospital in Newark, and other affiliates. Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.

Job Duties

• Manages overall operations of the assigned divisions. Directly supervise the administrative staff assigned to the divisions, responsible for hiring, firing, and performance reviews.
• Leads divisional physician engagement initiatives.
• Evaluates new and existing programs, and conducts comprehensive assessment of facility requirements, faculty support, equipment purchases, office supplies, funding, and staffing. Implements systems of Process Improvement for all divisional, administrative, patient care, research and fiscal activities. Reports on findings to Division Chiefs and Sr. Director of Administration for action.
• Helps operationalizing faculty schedules, projects and new program development, with the approval of the Chairman's Office.
• Manages the division financial office; performs analysis to identify revenue collection issues, reconciles expenses and develops business plans under the direction of the Division Chiefs, with final approval given by the Sr. Director of Administration. Works collaboratively with finance offices at RWJBH and RWJMS to effectively manage division resources, including oversight of operations budget, clinical revenue, start-up packages, grant/contract awards and other revenue streams. Acts as a steward of division/unit finances.
• Develops administrative plans for effective utilization and development of resources for the division/unit, including financial/budgetary development, allocation and use of staff. Ensures that financial and management systems are accurately maintained.

Salary Details

Minimum Salary 95926.000

Mid Range Salary 121346.000

Maximum Salary 146766.000

The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits
• Life insurance coverage
• Employee discounts programs

For detailed information on benefits and eligibility, please visit: http://uhr.rutgers.edu/benefits/benefits-overview.

Contract and Working Hours

Position Status Full Time

Standard Hours 37.50

This position requires a fully on-site work arrangement.

Union Description: MPSC - Legacy UMD

Payroll Designation: PeopleSoft

Terms of Appointment: Staff - 12 month

Position Pension Eligibility: ABP

Qualifications

Minimum Education and Experience

• Bachelor's Degree required plus four (4) years of progressively more responsible experience in the management of operational, fiscal activities and/or financial analysis, preferably in higher education/academic environment or multidisciplinary clinical environment.
• Equivalent experience, education and/or training may be substituted for the education requirements.

Required Knowledge, Skills, and Abilities

• Strong communication skills, organized, problem solving, multi-tasking, and leadership skills.
• Proven ability to organize department work functions in an efficient and effective manner.
• Demonstrated management and conflict resolution skills to effectively lead and motivate others.
• Demonstrated knowledge of how to accomplish superior performance in a unionized environment is necessary.

Preferred Qualifications

• Master's degree in related field preferred.
• Two (2) years of experience at the supervisory/managerial level preferred.
• Proficiency with MSOffice 365 suite of products is preferred.

Physical Demands and Work Environment

• Physical Demands: Standing, sitting, walking, talking or hearing. No special vision requirements.
• Moderate noise. Multitasking within fast paced environment.

Posting Details

Posting Number 25ST2056

Regional Campus Rutgers Biomedical and Health Sciences (RBHS)

Home Location Campus Downtown New Brunswick

City New Brunswick

State NJ

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement