Program Support Secretary - Part-Time

Central Point School District 6; Central Point (OR); On-site; USD 27,000 - 33,000; Part time

Benefits offered by this job

Longevity pay after 6 years

Annual COLA pay increase

8 paid holidays annually

10 paid sick leave days per year

2 paid personal leave days per year

EAP

Job summary

Central Point School District 6 in Southern Oregon is seeking a part-time Program Support Secretary for the Special Education Department to ensure efficient district-level administration and clear communication between schools and district offices. The role handles scheduling, records, and coordination of confidential information, with a focus on supporting licensed specialists and administrators.

The position offers competitive pay ($19.76–$23.75/hour), 184-day calendar, and standard benefits;

Qualifications

• High school diploma or equivalent.
• Two years of secretarial experience.
• Criminal background check clearance.
• Valid driver''s license.
• Proficiency in English reading, writing and following multi-step instructions.

Responsibilities

• Coordinates the office operations for scheduling, records, and correspondence.
• Screens calls, mail and visitors; respond to routine inquiries.
• Provide scheduling support by managing calendars for administrators.
• Coordinate records to maintain compliance with state and federal regulations.
• Travel to district facilities to provide support or training for staff.
• Maintain inventories of supplies and equipment.
• Coordinate with the business office on department financial records.

Skills

Secretarial experience

Communication skills

English proficiency

Professional decorum

Education

High school diploma or equivalent

Tools

Office software

Job description

School District #6 is located in the famous Rogue River Valley of Southern Oregon, nestled between the Cascade and Siskiyou Mountain ranges. The area abounds with opportunities - natural, theatrical, musical, educational and athletic. The entire school district is being restructured with an eye toward further improving our already excellent program. Our goal is to add innovative and energetic teachers who are committed equally to kids and to educational improvement and who want to be part of creative decision making.

POSITION

Program Support Secretary - Part-Time (Special Education - School Psychologist Support)

HOURS

5.75 hours per day

BUILDING

Special Education Department

CALENDAR

184 days per year (August - June)

• COMPENSATION and BENEFITS:
• $19.76 - $23.75, depending upon approved accepted experience
• Longevity pay after completion of 6 years of employment
• Annual COLA pay increase (as negotiated with Oregon School Employees Association)
• Annual step pay increase awarded to eligible employees
• 8 paid holidays annually
• 10 paid sick leave days per year
• 2 paid personal leave days per year
• 5 paid bereavement leave days per year, per occurrence
• $80.17 per month toward either: Section 125 or 403B (if employee elects to enroll in either a Section 125 or 403B, the district will match an additional $40. per month)
• $60. per month employer match into a tax sheltered annuity when employee contributes $35. per month
• Employee Assistance Program (EAP)
• 6% district-paid contribution towards Oregon Public Employees Retirement System

PROGRAM SUPPORT SECRETARY

Purpose

The Program Support Secretary ensures the efficient and organized administration of a District-level program or department by coordinating communication between district and school personnel and performing specialized secretarial and clerical duties.

Reports to

District-level administrator, supervisor, or licensed specialist

Nature of Work

The Program Support Secretary works independently following standardized routines under general supervision. The nature of the work requires knowledge of and adherence to policies, procedures, and regulations. Because the job at times requires coordinating and organizing between school and district-level personnel, the position requires significant communication, organizational and managerial aptitude, as well as a high level of professional decorum.

Supervision Exercised

No direct supervision.

Interface

Primarily interfaces with administrators, licensed and non-licensed school staff. The Incumbent will occasionally interact with students and families.

Essential Job Functions

• Coordinates the office operations of a district level administrator(s) or department(s), including matters pertaining to scheduling, record-keeping and correspondence.
• Screens incoming calls, mail and visitors, responding independently to routine inquiries not requiring the attention of an administrator or supervisor.
• Provide scheduling support by managing multiple calendars, including scheduling appointments, meetings and conferences for administrators or licensed specialists.
• Coordinates between school personnel and administration/supervisor/specialists in the gathering of records and information needed to maintain compliance with state and federal regulations.
• Participate in ongoing training, as necessary, to perform specialized protocols and tasks.
• Monitors, organizes and maintains various types of records, some of which will contain personal and/or confidential information. These records include but are not limited to: student records, such as grade or attendance data, special education documents, or medical/health reports; records pertaining to special grants or specific funding sources; records tracking or reporting specific department data.
• Produces typed and edited documents from oral or written instructions, including correspondence, reports, memoranda and interoffice communications.
• Serve as a liaison between the department and school licensed and unlicensed staff.
• Travel to district facilities and schools to provide support, technical assistance or training for non-licensed staff.
• Maintain proper inventories of supplies and specialized equipment.
• Coordinate with the business office the processing of department financial records, including requisitions, expenditures, and billing.
• Communicates with district patrons and families in person, by phone or email.
• Operates a variety of standard office equipment, including a computer, copier, fax machine and calculator.
• Responds to general inquiries for information and assistance.
• Maintains effective and respectful working relationships with staff and students.

The statements contained above reflect general details as necessary to describe the principal functions of this job but should not be considered an all-inclusive listing of work requirements. Individuals may at times perform other duties as assigned which could include work in other functional areas to cover absences or relief, to equalize peak work periods or otherwise to balance the workload.

Required Qualifications

• Must possess a high school diploma or equivalent.
• Must possess two years' experience in a secretarial position.
• Must pass a criminal background check.
• Must have a valid driver's license.
• Must be able to read, write, understand and follow multi-step written and verbal instructions in English.

Working Conditions

The Program Support Secretary works primarily indoors in an office environment. The position requires regular work at a computer, as well as the ability to write, hear and speak. The incumbent will also occasionally be required to kneel, bend or crouch. Potential exposures may include blood-borne pathogens and sick or injured students. The position requires some interaction with children from diverse backgrounds, many of whom experiences behavior, academic, or physiological challenges.

Work Year

184 Days

Bargaining Unit

OSEA

FLSA Status

Non-Exempt

Date Approved

tbd

The Central Point School District recognizes the diversity and worth of all individuals and groups. It is the policy of the Central Point School District that there will be no discrimination or harassment of individuals or groups based on race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, marital status, age, veterans' status, genetic information or disability in any educational programs, activities or employment.