Program Support Coordinator (69460)

Fssjax; Largo, Northern (FL, KY); Hybrid; USD 42,000 - 58,000; Full time

Benefits offered by this job

Tuition Reimbursement

Health Insurance

Dental Insurance

Vision Insurance

Life Insurance

Well-Being Program

Paid Time Off (PTO)

Bereavement Leave

12 Paid Holidays

Flexible Spending Account (FSA)

Employee Assistance Program (EAP)

Short & Long-Term Disability Coverage

Employee Discounts

401k Plan with 3% Employer Contribuion

Job summary

Family Support Services is seeking a detail-oriented Admin Program Support Coordinator in Largo, FL to assist the Director of Youth Well-Being and Clinical Permanency Supports. You will coordinate schedules, meetings, and documentation to keep Adoptions and Independent Living teams running smoothly.

Requirements include a High School Diploma or GED and 2+ years in clerical/administrative work. You will also manage data, prepare meeting summaries, and support event logistics while maintaining

Qualifications

• High school diploma or GED required.
• Two or more years of experience as a clerical, administrative or related field.
• Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Responsibilities

• Complete assignments as directed by the Director of Youth Well-Being and Clinical Permanency Supports.
• Assist and organize data tracking related to department performance and specialist projects.
• Schedule staff and individual team meetings for the department as requested.
• Scribe for meetings, compile summaries, and disperse to appropriate parties.
• Send calendar reminders; such as up-coming training, events, and recurring due dates.
• Maintain community partner points of contact resource list and resource guides.
• Coordination and assistance with community events; such as sending flyers, ordering supplies/food, registration/table presentation, set up/take down at events.
• Assist in the welcoming of new staff and ordering office supplies as needed.
• Perform other duties as assigned.

Skills

Organization

Communication

Time management

Microsoft Office

Typing

Education

High School Diploma or GED

Tools

Adobe Acrobat

Outlook

Excel

Job description

Job Details

Job Location: Family Support Services CMO - Largo, FL 33771

Position Type: Full Time

Education Level: High School/GED

Job Category: Admin - Clerical Program Support Coordinator

Benefits

• Tuition Reimbursement
• Health Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• Well-Being Program
• Paid Time Off (PTO)
• Bereavement Leave
• 12 Paid Holidays
• Flexible Spending Account (FSA)
• Employee Assistance Program (EAP)
• Short & Long-Term Disability Coverage
• Employee Discounts
• 401k Plan with 3% Employer Contribution

The mission of Family Support Services is to be the leader in providing safety, stability, and quality of life for all children by working with the community to strengthen the family unit.

Job Summary

This position supports the Director of Youth Well-Being and Clinical permanency Supports and contributes to the effectiveness of the Adoptions and Independent Living teams through the coordination of schedules, meeting logistics, documentation management, and administrative processes. The role exercises independent judgement in prioritizing tasks and resolving routine operational matters to promote efficient and responsive program operations.

Job Duties

• Complete assignments as directed by the Director of Youth Well-Being and Clinical Permanency Supports
• Assist and organize data tracking related to department performance and specialist projects
• Schedule staff and individual team meetings for the department as requested
• Scribe for meetings, compile summaries, and disperse to appropriate parties
• Send calendar reminders; such as up-coming training, events, and recurring due dates
• Maintain community partner points of contact resource list and resource guides
• Coordination and assistance with community events; such as sending flyers, ordering supplies/food, registration/table presentation, set up/take down at events
• Assist in the welcoming of new staff and ordering office supplies as needed
• Perform other duties as assigned

Qualifications

Education: High school diploma or GED required

Experience: Two or more years of experience as a clerical, administrative or related field

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The qualifications listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Ability to

• Organize files and records
• Perform basic arithmetical calculations
• Correct spelling, punctuation or grammar
• Type letters, memoranda and other standard business forms in correct format
• Handle telephone calls in a courteous and effective manner
• Plan, organize and coordinate work assignments
• Communicate effectively
• Establish and maintain effective working relationships with others
• Read and interpret documents (i.e. contracts, manuals, journals, and financial reports)
• Communicate effectively with staff
• Write reports and correspondence
• Calculate figures, amounts, and percentages
• Solve problems and deal with a variety of variables with a minimum of direction
• Interpret a variety of instructions furnished in written or oral form

Knowledge of

• Standard business formats and styles for letters and business forms
• Office procedures
• Correct spelling, punctuation, grammar, basic arithmetic
• Basic filing practices
• Techniques for handling telephone calls in a courteous and efficient manner
• Skill in typing
• Adobe Acrobat and Microsoft Office programs, including Word, Outlook, and Excel

Other Requirements

• Clear a Level II Background screening (Live Scan) in which your fingerprints will be used to conduct the screening. Please see the link with further details: https://info.flclearinghouse.com
• Clear a reference check
• Clear a local background check from the County in which you reside
• Clear a substance abuse screen
• Provide a copy of all degrees prior to your first day of employment
• Clear an E-Verify check to substantiate that the successful candidate meets the Department of Homeland Security authorization requirements to work in the United States (for more information visit www.dhs.gov/e-verify)

FSS is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. FSS is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. If you require a reasonable accommodation in completing an application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to Human Resources at [e-mail].