Business Operations Specialist

Peraton; Virginia (IL); On-site; USD 90,000 - 130,000; Full time

Job summary

Peraton seeks an experienced business operations specialist to provide critical front office coordination, contract administration, and executive communications support.

The role demands a highly independent, detail-oriented professional capable of supporting senior leadership with minimal oversight. You will coordinate complex stakeholder relationships, manage high-visibility briefings, and serve as a force multiplier for leadership.

Qualifications

• Experience supporting senior leadership and executive communications.
• Ability to plan and lead major assignments independently.
• Strong written and oral communication with audience tailoring.
• Attention to detail with quality assurance/control mindset.
• Ability to manage multiple stakeholders and priorities.

Responsibilities

• Manage leadership calendars and coordinate scheduling requirements.
• Process access requests, data transfers, invoices, and contract modifications.
• Handle disclosure, taskings, and information requests with partner organizations.
• Coordinate travel cables, authorizations, itineraries, logistics, and trip reporting.
• Maintain knowledge management systems and program documentation.

Job description

Required Qualifications

Must have active TS/SCI w/poly

Professional Experience

• Program or project management experience in intelligence or DoD/DoW environments


• Experience supporting senior executive leadership


• Experience preparing briefings for Congressional, interagency, or senior executive audiences

Technical Skills

• Proficiency with cable system


• Experience with organizational systems and tools including document management, financial systems, and tasking platforms


• Advanced proficiency in Microsoft Office Suite (PowerPoint, Word, Excel).

Knowledge, Skills, and Abilities

• Ability to plan and lead major assignments independently


• Exceptional written and oral communications skills with ability to tailor content to audience


• Outstanding attention to detail with commitment to quality assurance/quality control


• Strong accountability and ownership mindset


• Ability to manage multiple stakeholders and competing priorities


• Experience navigating complex multi-organizational partnerships

Education

• Minimum of 12 years experience with BS/BA, 10 years with MS/MA, or 7 years with PhD


• 4 additional years of relevant experience may be accepted in lieu of degree;

Desired Qualifications

• COTR experience or equivalent contracts oversight


• Experience supporting emerging technology initiatives or innovation accelerators


• Familiarity with information request processes and policies

We're seeing an experienced business operations specialist to provide critical front office coordination, contract administration, and executive communications support.

This role demands a highly independent, detail-oriented professional capable of supporting senior leadership with minimal oversight. The ideal candidate will coordinate complex relationships with multiple stakeholders, manage high-visibility briefings, and serve as a force multiplier for leadership.

The candidate will have a deep understanding for the organization and be capable of seamlessly integrating into a fast-paced front office environment.

Administrative and Operational Support

• Manage leadership calendars and coordinate complex scheduling requirements


• Process access requests, data transfers, invoices, and contract modifications


• Handle disclosure, taskings, and information requests in coordination with partner organizations


• Coordinate and process travel cables, travel authorizations, itineraries, logistics, and trip reporting


• Manage organizational requirements and workflows in knowledge management systems

Executive Communications

• Compile, refine, and manage weekly organizational highlights and priority communications


• Draft high-quality written materials tailored to senior leadership, interagency partners, and Congressional audiences


• Prepare, update, and support briefing materials for regular and ad hoc meetings


• Conduct research and gather supplemental information to support leadership decision-making


• Perform quality assurance, quality control, and due diligence on all communications and deliverables

Knowledge Management

• Review, update, and maintain SOPs, critical documentation, and program materials


• Organize and maintain workspace and repositories for program documentation


• Retain and manage project documentation within the team’s knowledge repository

Budget and Contracts Management

• Provide budget management support and financial oversight for program and research activities


• Use organizational budget tools and financial systems for tracking, reporting, and analysis