Program Support Assistant

University-System-of-New-Hampshir; Durham (NH); On-site; USD 22,000 - 36,000; Full time

Job summary

University-System-of-New-Hampshir seeks an events coordinator to handle diverse duties for conferences, meetings, catering, and group dining. You will act as the main contact with clients and campus partners, coordinating logistics to meet program objectives.

Responsibilities include budgeting, billing, and maintaining registration websites, with strong emphasis on administrative support and follow-through on details. This role is based in Durham, NH and involves collaboration across departments.

Qualifications

• Proficiency in Microsoft Office and general computer applications.
• Ability to establish and maintain effective working relationships with staff, vendors, customers and the public.
• Understanding of standard office practices and procedures.

Responsibilities

• Coordinate event details for conferences, meetings, catering and group dining.
• Serve as the main point of contact with clients and campus partners on event logistics.
• Plan and execute events based on client objectives.
• Arrange facilities and services for each conference and follow up on details.
• Monitor budgets, financial records and expenditures for each program.
• Develop and maintain conference registration websites and related systems.
• Provide administrative support including phones, emails, supplies and inventory.
• Prepare and process weekly billing and generate required reports.

Skills

Microsoft Office

Communication

Education

High school diploma

Associate’s degree

Bachelor’s degree

Tools

Microsoft Office

Job description

Perform a variety of duties coordinating event details for conferences, meetings, catering and group dining meals. Act as main point of contact with the client and other campus partners on event logistics.Job Duties:Responsible for the planning and execution of events based on the objectives of client.Arrange for facilities and services for each assigned conference, including follow-up on all details and coordination with appropriate service providers.Oversee preparation of budgets, financial records and statements, and monitor income and expenditures of each conference program.Develop and maintain conference registration websites.Organize, coordinate and provide appropriate event details to campus partners.Coordinate group dining hall reservations and billing.Perform a wide range of responsibilities in support of program activities such as: group/conference dining reservations, catering orders, scheduling and billing.Prepare and process weekly billing and provide all required reports.Provide administrative support such as answering phones, responding to the general email, ordering supplies and managing office inventory, depositing funds, producing reports and financial summaries.Other duties as assigned.Minimum Qualifications:High school graduation and five years of related office experience or Associate’s degree and three years of related experience or a combination of higher education and related experience equal to five years.Proficiency in various computer applications, including Microsoft Office.Understanding of office practices, procedures and use of electronic equipment as required by department.Ability to establish and maintain effective working relationships with staff, vendors, customers, students, and the general public.Preferred Qualifications:College degree.Experience in the administrative functions of the conference and catering industry.Applicant Instructions:Applicants should be prepared to upload the following documents when applying online within the My Experience: Resume/CV section of the application: (Maximum of 5 Documents)Resume/CVCover LetterApplications that are missing any of the required items may not move forward for consideration. Additional uploaded documents not requested in the position announcement will not be reviewed.The University of New Hampshire is an R1 Carnegie classification research institution providing comprehensive, high-quality undergraduate and graduate programs of distinction. UNH is located in Durham on a 188-acre campus, 60 miles north of Boston and 8 miles from the Atlantic coast and is convenient to New Hampshire’s lakes and mountains. There is a student enrollment of 13,000 students, with a full-time faculty of over 600, offering 90 undergraduate and more than 70 graduate programs. The University actively promotes a dynamic learning environment in which qualified individuals of differing perspectives, life experiences, and cultural backgrounds pursue academic goals with mutual respect and shared inquiry.EEO StatementThe University System of New Hampshire is an Equal Opportunity/Equal Access employer. The University System is committed to creating an environment that values and supports diversity and inclusiveness across our campus communities and encourages applications from qualified individuals who will help us achieve this mission. The University System prohibits discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, genetic information, veteran status, or marital status.Compensation Pay Range:$16.05 - $26.37The pay range for this position is listed above. Actual offer will be based on skills, qualifications, experience, and internal equity, in addition to relevant business considerations. More information on benefits can be found here: USNH Employee Benefits | Human ResourcesLocation:Durham