Program Specialist (Maui)

SSFM International; Kahului (HI); On-site; USD 70,000 - 100,000; Full time

Job summary

SSFM International on Maui seeks a Program Specialist II to coordinate program activities, support project administration, and provide reporting from an onsite field office. You will embed with field teams to manage communications, documentation, and logistics essential for project success.

The role emphasizes independent work style, strong organization, and the ability to handle multiple deadlines across grant-related workflows and infrastructure projects.

Qualifications

• Bachelors degree preferred; equivalent experience considered.
• 4+ years in program coordination or related role.
• Experience with grant management, A/E coordination, or environmental permitting is desirable.
• Organizational and time-management skills; able to manage multiple deadlines.
• Proficiency with Microsoft 365 and project tracking systems.

Responsibilities

• Coordinate daily program and project activities from the Maui project office.
• Maintain tracking tools, project documentation, schedules, and field records.
• Support project managers with reporting, deliverable monitoring, and client updates.
• Analyze program data and prepare summaries or dashboards for leadership.
• Draft communications, meeting notes, and project materials.
• Identify workflow gaps or issues and recommend process improvements.
• Liaise with subcontractors, field personnel, clients, and SSFM Honolulu HQ.
• Support project procurement, onboarding, travel coordination, and field logistics.
• Lead small tasks or operational improvements within the field office.

Skills

Program coordination

Project administration

Communication skills

Multitasking

Education

Bachelor's degree or equivalent

Tools

Microsoft 365

Project tracking systems

Job description

PROGRAM SPECIALIST

The Program Specialist II provides midlevel program coordination, project support, reporting, and fieldoffice administration for SSFM projects located on Maui. This role is ideal for someone who thrives in a dynamic project environment, enjoys being embedded with field teams, and can independently manage program processes and communication from an onsite setting.

Key Responsibilities

• Coordinate daily program and project activities from the Maui project office
• Maintain tracking tools, project documentation, schedules, and field records
• Support project managers with reporting, deliverable monitoring, and client updates
• Analyze program data and prepare summaries or dashboards for leadership
• Draft communications, meeting notes, and project materials
• Identify workflow gaps or issues and recommend process improvements
• Liaise with subcontractors, field personnel, clients, and SSFM Honolulu HQ
• Support project procurement, onboarding, travel coordination, and field logistics
• Lead small tasks or operational improvements within the field office

Qualifications

• Bachelor's degree preferred; equivalent experience considered
• 4+ years experience in program coordination, project administration, or a related technical support role
• Experience in grant management, A/E project coordination, or environmental permitting is highly desirable
• Strong organization, independent work style, and ability to manage multiple deadlines
• Proficiency with Microsoft 365 and project tracking systems
• Clear and professional communication skills, both written and verbal

What Makes You Stand Out

• Familiarity with government or infrastructure project workflows
• Experience supporting permitting, compliance, or grant-related processes
• Strong initiative and ability to problem-solve on-site
• Ability to build strong working relationships with field staff, consultants, and clients

SSFM is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, or protected veteran status.