Program Specialist II

State of Utah; Taylorsville (UT); Hybrid; USD 35,000 - 52,000; Full time

Benefits offered by this job

Job stability

Career growth

Meaningful work

Supportive environment

Job summary

The State of Utah is seeking a Program Specialist II to support a three-member Board of Directors overseeing regulated products. You will manage program data, licensing and regulatory records, deadlines, correspondence, and ongoing projects, and assist with preparing public meetings, hearings, agendas, notices, records, and minutes.

You will track legislation, monitor regulatory changes, review statutes and rules, and coordinate with board members, agency staff, applicants, licensees, and the

Qualifications

• Strong organizational, written, and verbal communication skills; ability to manage multiple projects and deadlines with accuracy.
• Comfort working with data, spreadsheets, electronic records, databases, and office software; interpret policies and procedures.
• Ability to communicate professionally with staff, board members, stakeholders, and the public; maintain confidentiality and work independently.

Responsibilities

• Manage and track program data, licensing and regulatory records, deadlines, correspondence, and ongoing projects.
• Assist the Board and Division with public meetings and administrative hearings: agendas, notices, materials, exhibits, minutes, and follow-up actions.
• Collect, review, and organize data; prepare reports and summaries; conduct research; maintain electronic records and tracking systems.
• Track new legislation and monitor regulatory changes that impact specialized product programs; suggest updates to rules and procedures.

Skills

Organizational skills

Written and verbal communication

Data management

Public meeting support

Independent work

Tools

Spreadsheets

Databases

Office software

Job description

Job Title - Program Specialist II

FT / PT Status – Full-time

Benefits Eligibility – Yes

Salary – $25.22 - $37.86

Remote Work / In-Office – Hybrid

Application Deadline – 9-29-26

Job Description

The Program Specialist will work closely with and provide program support to a three-member Board of Directors responsible for overseeing specialized products regulated by the State of Utah. Day-to-day responsibilities include managing and tracking program data, licensing and regulatory records, deadlines, correspondence, and ongoing projects. The position will assist the Board and coordinate with the Division with preparing and coordinating public meetings and administrative hearings, including agendas, notices, meeting and hearing materials, exhibits, records, minutes, and follow-up actions. The employee will collect, review, and organize data; prepare reports and summaries; conduct research; maintain accurate electronic records and tracking systems; and assist with reviewing statutes, administrative rules, policies, and procedures. The position will also assist in tracking new and proposed legislation, monitoring legislative changes that may impact specialized product programs, and helping identify necessary updates to rules, policies, procedures, or program operations. The employee will communicate and coordinate with board members, agency staff, applicants, licensees, stakeholders, other state agencies, and members of the public to help ensure regulatory processes are accurate, consistent, transparent, and completed on time.

Key Responsibilities

• Managing and tracking program data, licensing and regulatory records, deadlines, correspondence, and ongoing projects.
• Will assist the Board and coordinate with the Division with preparing and coordinating public meetings and administrative hearings, including agendas, notices, meeting and hearing materials, exhibits, records, minutes, and follow-up actions.
• Will collect, review, and organize data; prepare reports and summaries; conduct research; maintain accurate electronic records and tracking systems; and assist with reviewing statutes, administrative rules, policies, and procedures.
• Will also assist in tracking new and proposed legislation, monitoring legislative changes that may impact specialized product programs, and helping identify necessary updates to rules, policies, procedures, or program operations.

Qualifications

• Minimum or "day-one" qualifications:
  • The successful candidate must have strong organizational, written, and verbal communication s kills and be able to manage multiple projects, deadlines, and priorities with a high level of accuracy and attention to detail.
  • The candidate must be comfortable working with data, spreadsheets, electronic records, databases, and common office and collaboration software; reading and interpreting policies, procedures, statutes, rules, or other technical documents; and organizing complex information into clear reports, summaries, and meeting materials.
  • The position requires the ability to communicate professionally with agency staff, board members, regulated entities, stakeholders, and the public; exercise sound judgment; identify missing or inconsistent information; maintain appropriate confidentiality; and work independently while following established procedures.
  • The candidate must also be comfortable supporting public meetings, administrative hearings, and regulatory processes in a professional and neutral manner.
  • Providing general administrative support to the three Directors.
  • Writing or drafting correspondence, reports, and documents; reviewing incoming mail or emails; and initiating replies or routing matters to appropriate staff.
  • Acting as a resource to provide information, greeting visitors, answering phones, and serving as a liaison between the work unit and other agencies or organizations.

Preferred Or Trainable/on-the-job Qualifications

• Preferred qualifications include experience with government or regulatory programs, licensing processes, public meetings, administrative hearings, legislative tracking, research, data analysis, or working with boards and commissions.
• Familiarity with specialized products, applicable Utah statutes and administrative rules, state licensing and regulatory systems, and agency-specific databases is beneficial but may be learned on the job.
• The successful candidate should be willing and able to quickly learn specialized product programs, regulatory processes, agency policies and procedures, data and tracking systems, public meeting requirements, and administrative hearing procedures.

Supplemental Information

• Training will be provided on program-specific systems, workflows, statutes, rules, and regulatory responsibilities.

About The Role

• Location – 4315 S 2700 W, Taylorsville
• Background Check Required – No
• Drug Test Required – No
• Schedule Code – B

Why You Should Join Our Team

In Utah, we believe hard work is important, but balance is essential. Finding work/life balance is a vital element to our culture. To find out more about WHY Utah,

Benefits

• Job Stability: Enjoy the security and reliability of employment within a well-established organization.
• Career Growth: Develop valuable skills and gain opportunities for leadership within a large organization.
• Meaningful Work: Contribute to an important service that benefits the community and supports organizational goals.
• Supportive Work Environment: Be part of a team that values cooperation, strong work ethics, and mutual support.

The Agency

For more information about working for the Department of Agriculture and Food please

EEO Statement

The State of Utah is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. For accommodations, please contact [phone].