Program Specialist II

tamus; College Station (TX); On-site; USD 45,000 - 55,000; Full time

Job summary

Texas A&M University is seeking a Program Specialist II to support Pre‑Award Research within the VMBS Office of Research and Graduate Studies. You will assist with proposal planning, collect and organize documents, and maintain program files and tracking tools to support grant submissions.

The role requires a Bachelor's degree with two years of related experience; familiarity with Grants.gov and budget processes is a plus. This is a full-time on-site position based in College Station, TX.

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• Two years of administrative, coordination, or related experience.
• Experience with research administration and/or sponsored research services is a plus.

Responsibilities

• Coordinates pre-award program development and coordination to support proposal planning and execution.
• Assists faculty and staff with assembling required documents, organizing drafts, and preparing forms and templates.
• Manages program communications, agendas, handouts, and follow-up emails for trainings and workshops.
• Supports development and documentation of unit procedures, checklists, and guidance for pre-award processes.
• Maintains program and proposal files, databases, and data in tracking systems.
• Coordinates travel arrangements, reimbursements, and stipends per guidelines.

Skills

Interpersonal skills

Written communication

Word processing

Spreadsheets

Databases

Survey software

Multitasking

Detail-oriented

Education

Bachelor's degree or equivalent

Tools

Grants.gov

Job description

Job Title

Program Specialist II

Agency

Texas A&M University

Department

Dean Of Veterinary Medicine

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengths our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who we are

The Texas A&M College of Veterinary Medicine & Biomedical Sciences (VMBS) is establishing a new PreAward Research Support Services unit to strengthen proposal development and enhance the overall research enterprise across the college. As part of this new service, VMBS is recruiting two key positions that will work collaboratively to provide comprehensive, faculty‑centered support for intramural and extramural grant submissions. Together, these roles will coordinate proposal planning, manage timelines and sponsor requirements, maintain essential documentation and tracking systems, and contribute to initiatives that advance research competitiveness and operational excellence within VMBS.

What we want

The Program Specialist II - PreAward Research Support Services performs entry-level specialist duties in support of the Texas A&M College of Veterinary Medicine & Biomedical Sciences (VMBS) Office of Research and Graduate Studies. The position supports pre-award research support services by assisting faculty and staff with proposal planning and coordination, collecting and organizing required proposal documents, maintaining program files and tracking tools, supporting communication about funding opportunities, and providing administrative support for grant- and program‑related activities.

What you need to know

Salary: $45,000-$55,000/year and w ill be commensurate based on the selected hire's education and experience .

Location/Schedule: College Station, TX/Full-Time

Required Education and Experience

• Bachelor's degree or equivalent combination of education and experience.
• Two years of administrative, coordination, or related experience.

Preferred Qualifications

• Experience with research administration and/or sponsored research services.
• Demonstrated experience proofreading, editing for content, or assisting with grant writing.
• Familiarity with Grants.gov and key requirements for proposals to foundations and other external funding opportunities.
• Demonstrated ability to work on multidisciplinary teams in developing or supporting research proposals.

Knowledge, Skills, and Abilities

• Strong interpersonal skills and ability to effectively communicate both verbally and in writing.
• Skills in word processing, spreadsheet, database, and survey software.
• Ability to multitask and work cooperatively with others.
• Excellent organizational and customer service skills and attention to detail with sound judgment.

Responsibilities

Pre-Award Program Development and Coordination

• Coordinates logistics in planning, developing, implementing, and monitoring pre-award research support services and related programs.
• Assists faculty and office staff with proposal development tasks such as assembling required documents, organizing drafts, and preparing forms and templates.
• Coordinates assigned programs, including research-related conferences, seminars, workshops, and meetings to facilitate program goals.
• Coordinates specialized program communications and materials (e.g., agendas, handouts, follow‑up emails) related to faculty trainings and workshops.
• Assists leadership in the development and documentation of unit procedures, checklists, and guidance for pre-award processes.
• Supports preparation of basic program and proposal‑related reports by gathering and organizing data from internal tracking tools and systems.

Program Administration and Pre-Award Support

• Assists in the preparation and maintenance of budgets, special reports, and other documents by gathering information and entering data into standard templates and systems.
• Assists faculty with preparing and reviewing budget documentation and ensures required budget information is provided to SRS in the appropriate format.
• Designs, creates, and maintains program files, databases, correspondence, and program materials related to proposals and research support services.
• Coordinates administrative duties required by grant, including coordinating travel arrangements, processing travel reimbursements, and helping manage stipends according to established guidelines.
• Liaises with program participants and internal stakeholders to ensure required administrative and pre-award processes are completed correctly and on time, coordinating communication and workflow across departmen