Sponsored Programs Specialist AS8530

Oklahoma State University; Stillwater (OK); On-site; USD 40,000 - 60,000; Full time

Job summary

Oklahoma State University CVM seeks an experienced sponsor­ed programs administrator to support pre‑award functions for faculty and staff, including proposal development, budgets, and regulatory compliance. The role emphasizes applying federal/state/university policies and maintaining up‑to‑date knowledge of regulations.

It also involves cross‑training within the department, developing best practices with the Associate Dean for Research, and coordinating with internal and external stakeholders

Qualifications

• High school diploma or GED with 4 years of relevant experience.
• Post-secondary education may substitute for experience.
• Bachelor's degree preferred.

Responsibilities

• Provide proposal development and budget preparation guidance for CVM sponsored projects.
• Interpret and apply applicable policies and regulations to advise faculty and staff.
• Negotiate contracts and ensure compliance with Federal, state, and university rules.
• Develop research administration best practices and materials for CVM faculty, staff, and students.
• Coordinate with internal and external stakeholders to develop funding opportunities.

Skills

Self-starter

Professional communication

Excel

Microsoft Word

Mail merge

Attention to detail

Confidentiality

Teamwork

Education

High school diploma or GED

Bachelor's degree

Tools

Excel

Microsoft Word

Mail Merge

Job description

About this Position

This position provides primarily Pre‑Award sponsored programs support for the faculty and staff in the College of Veterinary Medicine (CVM). (This position may include some post‑award support as well to maintain proper cross training within the department). The support includes, but is not limited to: proposal development, contract negotiation, and regulatory compliance. Interpret and apply federal, state and local, and university policies and regulations in order to advise faculty and staff in preparing appropriate proposal budgets, including the calculation of indirect costs and determining allowable direct costs. Attend national professional meetings and subscribe to electronic federal and state publications to maintain current and timely knowledge of changing regulations. Provide an organizational foundation for quality assurance efforts to support and promote the research enterprise in the College of Veterinary Medicine. Work with Associate Dean for Research to develop best practices for research administration in CVM; coordinate activities with internal and external stakeholders to develop research funding opportunities for CVM; develop materials and presentations covering research program development for CVM faculty, staff, and students. Maintain a thorough knowledge of regulations applicable to sponsored programs administration (federal, state, and private). This includes federal and state regulations applicable to all sponsored projects, including OMB Uniform Guidance, Cost Accounting Standards, FAR, and state of Oklahoma purchasing policies. Also maintain a thorough knowledge of University policies concerning sponsored programs, intellectual properties, and related issues.

Required Qualifications

• High school diploma/ GED. Four years of experience in sponsored programs administration or another closely related field. Post‑secondary education may be substituted for experience.

Preferred Qualifications

• Bachelor's
• Eight years of experience in sponsored programs administration or another closely related field. Post‑secondary education may be substituted for experience.

Skills, Proficiencies, and/ or Knowledge

Self‑starter with professional communication skills. Requires efficiency in use of Excel programs; also advanced proficiency in Microsoft Word, including mail merge functions. Excellent phone and personal communications skills. Ability to handle confidential information with discretion. Ability to interpret, understand and implement various policies and procedures as they pertain to major responsibilities. Team oriented in carrying out tasks with co‑workers. Attention to detail and accuracy is a must in this position.