Program Specialist I

Desert Research Institute; Reno (NV); On-site; USD 44,749 - 54,694; Full time

Benefits offered by this job

Health, dental, vision, and life insurance options

PERS 19.25% retirement match

10 hours of annual leave and 10 hours of sick leave accrued per month

12 paid holidays annually

Job summary

A leading environmental research organization seeks a temporary full-time Program Specialist I to manage various financial and administrative functions. This entry-level role involves collaboration with Business Managers and faculty, supporting office operations, and ensuring smooth administrative processing. Strong organizational skills and proficiency in office software are necessary. The position offers a competitive salary with various benefits, making it an ideal opportunity for candidates looking to start their career in a dynamic environment.

Qualifications

• Minimum of 1 year of relevant experience required.
• Preferred intermediate skills in Microsoft Office Suite.
• Experience working in an office environment is advantageous.

Responsibilities

• Process purchasing card transactions and invoices.
• Assist with division inventory tracking and personnel reporting.
• Coordinate division events and meetings.

Skills

Basic skills with Microsoft Office Suite

Basic experience with Adobe Acrobat

Education

High School Diploma or equivalent

Bachelor’s degree in a related field

Tools

Workday

Job description

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The Division of Earth and Ecosystem Sciences (DEES) is seeking a dedicated, temporary full-time Program Specialist I to handle a variety of financial and administrative duties. Under the Business Manager’s supervision, the Program Specialist I will operate using sound judgement, discretion, and use initiative in a variety of administrative, fiscal, and planning activities. Responsibilities include processing purchasing card transactions and invoices, coordinating division events and meetings, and assisting with other administrative duties, as needed.

The Program Specialist I will assist the Business Managers, Division Director, and faculty, as needed, with various tasks such as distributing mail, assisting with division inventory tracking, and generating and providing personnel reporting to the Division Business Managers and Division Director. This position is located in Reno, NV.

Key Job Duties:

• Monitor and order divisional supplies and project related supplies as needed
• Coordinate with faculty, HR, and Division Business Managers to ensure proper paperwork is completed and procedures are followed to bring visitors and volunteers to campus
• Assist Division Director with correspondence and scheduling
• Coordinate SPOT and parking pass checkout
• Input and coordinate IT and Facilities tickets to assist division admin staff and faculty
• Serve as backup for other division program specialists in processing timesheets and expense reimbursements
• Assist faculty with administrative questions
• Distribute monthly reports to faculty
• Assist with completing personnel reports for division and HR as needed.

Required Qualifications:

• High School Diploma or equivalent
• Minimum of 1 year of relevant experience
• Basic skills with Microsoft Office Suite
• Basic experience with Adobe Acrobat

Preferred Qualifications:

• Bachelor’s degree in a related field
• Intermediate skills in Microsoft Office Suite
• Experience working in an office environment
• Basic experience with Workday or similar information system

Physical Requirements: This position requires the ability to sit for long periods of time and lift, push, and or pull objects weighing up to 20 lbs.

This is a DRI (temporary) Technologist position, Grade 29, with a minimum starting annual salary of $49,722. Starting salary is commensurate with experience and education and alignment with similar public academic-research institutions.

DRI offers a benefits package that includes health, dental, vision, and life insurance (flexible spending and health savings account options available); PERS 19.25% retirement match, 10 hours of annual leave and 10 hours of sick leave accrued per month, and 12 paid holidays Additionally, there is no state income tax or social security deduction.

Organizational Summary

DRI is a recognized world leader in basic and applied environmental research. Committed to scientific excellence and integrity, DRI faculty, students who work alongside them, and staff have developed scientific knowledge and innovative technologies in research projects around the globe.

Since 1959, DRI’s research has advanced scientific knowledge on topics ranging from humans’ impact on the environment to the environment’s impact on humans. DRI’s impactful science and inspiring solutions support Nevada’s wide-ranging economy, provide science-based educational opportunities, and inform policymakers, business leaders, and community members. With campuses in Las Vegas and Reno, DRI serves as the non-profit research arm of the Nevada System of Higher Education.

Required Attachment(s)

Please upload the following documents in the specified section:

1. Cover letter detailing how your experience and qualifications prepare you for this job

2. Current resume

3. Contact information for three professional references /work-related references, to be contacted at the appropriate phase of the recruitment process based on applicant permission

This posting is open until filled. Qualified individuals who meet all qualifications and requirements are encouraged to apply immediately and provide all required attachments to receive full consideration. Recruitment will close without notice when a sufficient number of applications are received, or a hiring decision has been made.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

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