Administrative Assistant 4 - Research & Innovation

University of Nevada, Reno; Reno, Northern (NV, KY); Hybrid; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health insurance options

Life insurance

Annual and sick leave

Fitness Center membership

Mountain EAP

Staff Employees’ Council

Classified Staff Grants-In-Aid Benefit

Classified Employee Family Opportunity

Job summary

University of Nevada, Reno seeks an Administrative Assistant 4 to support the Associate Vice President for Research (AVPR). The role manages calendars, travel, meetings, and reports while maintaining records and website updates.

It supports funding programs, project reporting, and HR activities in a fast-paced environment. The position coordinates the GB CESU with university and federal partners, reviews proposals, and aids outreach and renewal activities.

Qualifications

• High school diploma or equivalent with 4 years of related experience.
• Experience providing administrative/program support to professional staff and management.
• Coordinate communications between the manager, staff and program clientele.
• Supervise subordinate staff.
• OR one year as Administrative Assistant III in Nevada State service.
• Equivalent combination of education and experience.

Responsibilities

• Manage the AVPR’s calendar and travel.
• Coordinate meetings and events and prepare correspondence and reports.
• Maintain records and support communications and website updates.
• Assist with internal funding programs, award processes and project reporting.
• Prepare financial and HR reports and monitor budgets.
• Coordinate GB CESU communications and activities with university and federal partners.
• Provide training and guidance to new administrative staff and ensure policy compliance.

Skills

Organizational skills

Communication

Analytical skills

Multitasking

Confidential information handling

Education

High school diploma or equivalent

Tools

Workday

Job description

**Job Description**The University of Nevada, Reno is recruiting for a highly organized and service-oriented professional to serve as the Administrative Assistant 4 supporting the Associate Vice President for Research (AVPR). This position provides advanced administrative, financial, and human resources support to the AVPR office and plays an important role in supporting research-related programs and operations. The Administrative Assistant 4 manages the AVPR’s calendar and travel, coordinates meetings and events, prepares correspondence and reports, maintains records, and supports communications and website updates. The position also assists with internal funding programs, award processes, project reporting, and the preparation of financial and HR reports. The position serves as the Coordinator for the Great Basin Cooperative Ecosystem Studies Unit (GB CESU), coordinating communications and activities among university and federal partners. Responsibilities include reviewing proposals, managing project and financial data, preparing reports, coordinating meetings, maintaining website content, and supporting outreach, funding announcements, and renewal activities. The incumbent performs a variety of financial and human resource functions, including budget monitoring, procurement and expense processing, financial transaction review, hiring and onboarding coordination, personnel actions, and recruitment support. The position also provides training and guidance to new administrative staff and ensures compliance with university policies and procedures. Successful candidates will demonstrate strong organizational, communication, and analytical skills; the ability to manage multiple priorities; and sound judgment in handling confidential information. Experience with administrative operations, financial and HR processes, and enterprise systems such as Workday is preferred. **Essential Qualifications*** Graduation from high school or equivalent education and four (4) years of progressively responsible relevant work experience which included experience in one or more of the following areas: providing administrative/program support to professional staff and management; performing secretarial duties in support of a manager; coordinating communications between the manager, staff and program clientele; supervision of subordinate staff; researching information from internal and external sources; **OR*** One (1) year of experience as an Administrative Assistant III in Nevada State service; **OR*** An equivalent combination of education and experience as described above. **Schedule**The typical work schedule is Monday through Friday from 8:00 am to 5:00 pm; this is subject to change based on organizational needs. **Compensation Grade**Grade 29 In classified service, salary is in Grade and Step. The Step is determined based on the Nevada Administrative Code. Salary placement above a Step 01 at initial appointment is determined based on the recruitment, the candidate’s qualifications, internal equity, and budgets. A request to accelerate salary must be approved by Human Resources and abide by the Nevada Administrative Code. To view the classified compensation schedules, please visit: Classified Compensation. Select Salary schedule, PP01. For more information, visit the Classified Salary Calculator **The Perks of PERS**Classified Employees are enrolled in The Public Employees’ Retirement System of Nevada (PERS) upon hire. The PERS retirement plan is beyond compare. Please visit the Benefit Estimator Retirement Calculator for more information.**Perks of Working at UNR*** Health insurance options including dental and vision - Health Insurance* Life insurance, generous annual and sick leave - Classified Benefits* E. L. Wiegand Fitness Center offers annual or semester memberships and spouse/domestic partner membership options. E.L. Wiegand Fitness Center* Mountain EAP supports employees (and eligible dependents) through life's difficult moments. Mountain EAP is located in Reno and specializes in counseling and advising services for personal or interpersonal issues.* Staff Employees’ Council (SEC) represents all Classified employees. SEC holds monthly meetings to provide a forum for employees to participate. SEC **Classified Staff Grants-In-Aid Benefit**For more information about the Classified Staff Grant-In-Aid Benefit, please visit: Classified Staff Grants-In-Aid Benefit**Classified Employee Family Opportunity Program**Additionally, we offer a Classified Employee Family Opportunity Program for spouses, domestic partners, and dependents of classified employees (working at least a 50% full-time equivalent). For more information, please visit: Classified Employee Family Opportunity Program **Department Information**Research & Innovation (R&I) supports the University’s research compliance, and innovation enterprise. As a Carnegie R1 institution, University’s R&I division provides administrative, personnel, and operational support for research centers, programs, and industry partnerships that drive discovery and economic impact. https://www.unr.edu/research-innovation**Contact Information**Staci Sipaila, Search Coordinator: [e-mail]**Exempt**No**Full-Time Equivalent**100.0%**Required Attachment(s)**Please note, once you submit your application the only attachment/s viewable to you will be the attachment/s to the resume/CV section of the application. Any additional required attachment/s to the cover letter, references, additional documents sections of the application, will not be viewable to you after you submit your application. All uploaded attachment/s will be on the application for the committee to review. To request updates to attachments, prior to the committee review of applications, please contact the candidate helpdesk at [e-mail].**Attach the following attachment(s) to your application****Resume/CV** – (required) List a detailed description of the major duties that you performed as part of each job. You must demonstrate that you qualify for the position and your education and experience must be clearly documented.**Cover Letter** – (required)**Contact Information for Three Supervisory References** – (required) Please make a note if you do not want your present employer contacted unless necessary to determine your qualifications for the position.**Transcripts** – (optional) If you have not graduated, please attach your transcripts to receive education credit for classes you have taken. Credit is given for classes relevant to the position.**Veteran Interview Consideration** – (optional) – To receive interview consideration for veterans and veterans with a service-connected disability, proof is required at the time of application. Please attach proof electronically to your application under the Veteran Document(s) section. (Examples of acceptable documents include DD-214, disability letter from Veteran's Administration, etc).**This posting is open until filled**Qualified individuals are encouraged to apply immediately. Lists of eligible candidates will be established and hiring may occur early in the recruiting process. Recruitment will close without notice when a sufficient number of applications are received, or a hiring decision has been made.