Program Specialist I

Research Compliance Office at the Texas A&M University System; Laredo (TX); On-site; USD 20,000 - 28,000; Full time

Job summary

The Program Specialist I at Texas A&M International University performs entry-level specialist duties for a department, college, or division under general supervision. Responsibilities include planning and implementing programs, coordinating conferences, and preparing budgets and reports.

Ideal candidates have a bachelor’s degree in a related field and may gain experience through administrative and event coordination work. Evening/weekend work may be required, with on-campus attendance expected.

Qualifications

• Education – Bachelor’s degree in related field such as Arts Administration, Communications, Marketing, Business, or a closely related discipline.
• Experience – No prior experience required.

Responsibilities

• Assists in planning, developing, implementing, coordinating, and monitoring programs and services.
• Plans and develops specialized programs such as conferences, seminars, lectures, meetings, and workshops to facilitate program goals.
• Coordinates specialized program communications and marketing materials.
• Assists in the development of policies and procedures.
• Assists in the preparation and maintenance of budgets, special reports, and other documents.
• Attends meetings and conferences to discuss the progress of assigned programs.

Skills

Word processing

Spreadsheets

Multitasking

Verbal communication

Written communication

Customer service

Interpersonal skills

Education

Bachelor's degree

Job description

Job Summary

The Program Specialist I, under general supervision, performs entry-level specialist duties for a department, college, or division.

• Assists in planning, developing, implementing, coordinating, and monitoring programs and services.
• Plans and develops specialized programs such as conferences, seminars, lectures, meetings, and workshops to facilitate program goals.
• Coordinates specialized program communications and marketing materials.
• Assists in the development of policies and procedures.
• Assists in the preparation and maintenance of budgets, special reports, and other documents.
• Attends meetings and conferences to discuss the progress of assigned programs.

Job Title

Program Specialist I

Agency

Texas A&M International University

Department

Dept, Fine & Performing Arts

Proposed Minimum Salary

$17.54 hourly

Job Location

Laredo, Texas

Job Type

Staff

Job Description

Job Summary

The Program Specialist I, under general supervision, performs entry-level specialist duties for a department, college, or division.

Essential Duties And Responsibilities

• Assists in planning, developing, implementing, coordinating, and monitoring programs and services.
• Plans and develops specialized programs such as conferences, seminars, lectures, meetings, and workshops to facilitate program goals.
• Coordinates specialized program communications and marketing materials.
• Assists in the development of policies and procedures.
• Assists in the preparation and maintenance of budgets, special reports, and other documents.
• Attends meetings and conferences to discuss the progress of assigned programs.

This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.

Additional Duties And Responsibilities

• Coordinates departmental events and activities, including concerts, recitals, auditions, exhibitions, lectures, and special programs.
• Assists with scheduling facilities and managing ongoing schedule changes related to departmental programming.
• Coordinates guest artist logistics and works with university offices to facilitate contracts, agreements, and related documentation.
• Works with university offices and external organizations to support scheduling, contracts, approvals, purchasing, event logistics, and other administrative processes with minimal supervision.
• Supports departmental communications and promotional efforts in collaboration with University Public Relations, including event announcements, programs, posters, website updates and social media content.
• Serves as a point of contact for faculty, students, staff, and external partners regarding departmental events and activities.
• Maintains records, manages and monitors multiple projects, deadlines, and approvals to ensure timely completion of assigned tasks.
• Attends meetings and conferences to departmental initiatives.

Minimum Requirements

• Education – Bachelor’s degree in related field such as Arts Administration, Communications, Marketing, Business, or a closely related discipline.
• Experience – No prior experience required.

Preferred Education And Experience

• Experience - One year of administrative, event coordination, customer service, office support, or related experience.
• Supporting academic programs, events, or arts-related operations in a higher education or arts organization setting.

Knowledge And Abilities

Knowledge of:

• Word processing and spreadsheet applications.

Ability To

• Multitask and work cooperatively with others.
• Excellent verbal and written communication skills.
• Strong interpersonal, organizational, and customer service skills.
• Maintains attention to detail and utilizes sound judgment.

Preferred Knowledge and Abilities

• Knowledge of event coordination, scheduling processes, contract administration, and marketing and promotional workflows.
• Ability to coordinate multiple activities, deadlines, and administrative processes simultaneously.
• Communicate effectively with faculty, students, staff, and external partners.
• Adapt to frequent schedule changes while maintaining attention to detail and follow-through.
• Ability to support event promotion through social media and other communication channels.

Licensing / Professional Certification

None

Physical Requirements

General office environment

Supervision Of Others

This position generally does not supervise employees.

Other Requirements

• Evening and weekend work may occasionally be required.
• Position requires on campus, face-to-face interactions.
• Position requires maintaining a regular schedule of attendance on campus and in the workplace.

Salary: $17.54/hour

Equal Opportunity/Veterans/Disability Employer.