Program Specialist - College of Law

Florida International University; Miami (FL); Presencial; USD 38.000 - 46.000; Jornada completa

Descripción de la vacante

Florida International University in Miami, FL, is seeking an administrative support specialist to assist the General Faculty Department at the College of Law, the Vice Dean, and the Vice Dean for Student Success and Experiential Learning. You will provide administrative support for assigned programs, serve as a point of contact for students and faculty on course management, enrollment, and policies.

Under general supervision, you will work independently, resolve moderately complex issues, and

Formación

• High school diploma or GED and 4 years of office or related experience coordinating functions of an office or department.

Responsabilidades

• Provides administrative, academic and instructional support to faculty, supporting deans and adjuncts.
• Maintains working copies of draft academic schedules for the J.D. program. Coordinates revisions of the draft schedule with the Registrar's office and the Vice Dean. Coordinates with the College's marketing and communications department to ensure that the College's website includes current copies of documents related to the academic schedule.
• Coordinates adjunct appointment documentation for the J.D. program, including collecting curricula vitae, transcripts, and evidence of bar admission needed for faculty credentialing; tracks completion of onboarding steps and routes appointment materials to the College's human resources contact for processing.
• Prepares presentation materials, memoranda, forms, and reports for the Vice Dean and Vice Dean for Student Success and Experiential Learning, editing content and adding appropriate graphic and design elements.
• Serves as a University purchasing card user for departmental transactions in accordance with University card policies and procedures; processes requisitions, purchase orders, vendor setup, and travel authorizations and reimbursements in PantherSoft.
• Coordinates and facilitates College of Law events including catering, accommodations and meeting sites and duplication of pertinent materials, including after-hour and weekend events, as needed.
• Assists in recording and maintaining accurate grades in the system. Assists in creating and monitoring courses.
• Assists Faculty in preparing, inputting or uploading, and administering midterm and final exam materials. Performs various administrative duties for additional faculty including but not limited to preparing class handouts, tenure and promotion binders, events, exam preparation, proctoring exams and etc.
• Proofreads and distributes course materials for correct grammar, format and content while exercising tact, discretion, good judgment and diplomacy.
• Assists with the preparation of relevant documents for onward submission to the American Association of Law Schools, preparation and distribution of faculty tenure and non-tenure promotion files and correspondence, and preparation and distribution of ABA accreditation files, as needed.
• Assists with the preparation of travel authorizations, expense reports, requisitions and procurement card transactions and reconciliation in PantherSoft as needed. Serves as a University card user for departmental transactions. Adheres to University credit card policies and procedures.
• Tracks classroom, examination, and other educational accommodations for students.
• Gathers teaching and scheduling preferences of the full-time and part time faculty.

Educación

High school diploma or GED

Descripción del empleo

About FIU

Florida International University is a Top 50, preeminent public research university with 55,000 students from all 50 states and more than 140 countries, as well as an alumni network of more than 340,000. Located in the global city of Miami, the university offers more than 200 degree programs at the undergraduate, graduate and professional levels, including medicine and law. FIU faculty are leaders in their fields and include National Academy members, Fulbright Scholars and MacArthur Genius Fellows. A Carnegie R1 institution, FIU drives impactful research in environmental resilience, health and technology and innovation. Home to the Wall of Wind and Institute of Environment, FIU stands at the forefront of discovery and innovation. With a focus on student success, economic mobility and community engagement, FIU is redefining what it means to be a public research university.

Job Summary

Under general supervision, performs administrative and operational duties to support the General Faculty Department at the College of Law, the Vice Dean, and the Vice Dean for Student Success and Experiential Learning. Provides administrative support for assigned programs. May serve as a point of contact to students, prospective students, and faculty on matters related to course management and enrollment, program requirements, policies and procedures, and other administrative matters. Resolves moderately complex issues. Performs work that requires knowledge of administrative/office management practices. Work independently and follow through on assignments with minimal direction.

• Provides administrative, academic and instructional support to faculty, supporting deans and adjuncts.
• Maintains working copies of draft academic schedules for the J.D. program. Coordinates revisions of the draft schedule with the Registrar's office and the Vice Dean. Coordinates with the College's marketing and communications department to ensure that the College's website includes current copies of documents related to the academic schedule.
• Coordinates adjunct appointment documentation for the J.D. program, including collecting curricula vitae, transcripts, and evidence of bar admission needed for faculty credentialing; tracks completion of onboarding steps and routes appointment materials to the College's human resources contact for processing.
• Prepares presentation materials, memoranda, forms, and reports for the Vice Dean and Vice Dean for Student Success and Experiential Learning, editing content and adding appropriate graphic and design elements.
• Serves as a University purchasing card user for departmental transactions in accordance with University card policies and procedures; processes requisitions, purchase orders, vendor setup, and travel authorizations and reimbursements in PantherSoft.
• Coordinates and facilitates College of Law events including catering, accommodations and meeting sites and duplication of pertinent materials, including after-hour and weekend events, as needed.
• Assists in recording and maintaining accurate grades in the system. Assists in creating and monitoring courses.
• Assists Faculty in preparing, inputting or uploading, and administering midterm and final exam materials. Performs various administrative duties for additional faculty including but not limited to preparing class handouts, tenure and promotion binders, events, exam preparation, proctoring exams and etc.
• Proofreads and distributes course materials for correct grammar, format and content while exercising tact, discretion, good judgment and diplomacy.
• Assists with the preparation of relevant documents for onward submission to the American Association of Law Schools, preparation and distribution of faculty tenure and non-tenure promotion files and correspondence, and preparation and distribution of ABA accreditation files, as needed.
• Assists with the preparation of travel authorizations, expense reports, requisitions and procurement card transactions and reconciliation in PantherSoft as needed. Serves as a University card user for departmental transactions. Adheres to University credit card policies and procedures.
• Tracks classroom, examination, and other educational accommodations for students.
• Gathers teaching and scheduling preferences of the full-time and part time faculty.

Minimum Qualifications

High school diploma or GED and 4 years of office or related experience coordinating functions of an office or department.

Job Category

• Staff

Advertised Salary

• $42,000

Work Schedule

Begin time: 9:00 AM
End time: 5:30 PM

Working Condition(s)

• Required to spend 50% or more of time operating a computer

Pre-Employment Requirements

• Expanded Background Check

Other Information

• Ability to work occasional evenings, weekends and at locations outside of the University

How To Claim Vet Preference

Since 1945, the Florida Legislature has made a provision to give preference in the hiring process to United States war veterans in recognition of their military, naval, or air service who meet specific conditions. The conditions are as follows:

• Veterans with a VA service-connected disability
• Spouses of veterans with permanent and total service-connected disability
• Honorably discharged veterans with wartime service.
• Unmarried widow or widower of a veteran who died as a result of a service-connected disability
• A veteran who has served in a qualifying campaign or expedition for which a campaign badge has been authorized, to include the Global War on Terrorism Expeditionary Medal.

Florida International University honors this policy and will comply with Veterans' Preference guidelines when filling staff positions. Any applicant claiming Veterans' Preference will be required to attach a DD214 with each application submitted for verification.

If there are any questions concerning Veterans' Preference, please contact Talent Acquisition & Management by calling 305-348-2500.

For additional information on Veterans' Preference, visit http://www.floridavets.org/.

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Notice of Non-Discrimination

FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Aff… All qualified applicants will receive consideration for employment decisions, programs, and events without regard to race, color, religion, sex, age, national origin, disability, protected veteran status, and any other legally protected basis. For inquiries regarding nondiscrimination, contact FIU's Office of Title IX and EEO Compliance (TITLEIX) at 305.348.2785 or email [e-mail].

Reasonable Accommodation Statement

Should you need an ADA accommodation to participate in a University event, program, or activity or need to request materials in an accessible format, please contact the Office of Universal Access and Digital Compliance at 305-348-1576 or [e-mail]. All requests for ADA accommodation or accessible materials for this event must be submitted to UADC at least seven (7) business days prior to the event or at the earliest possible opportunity.