Program Specialist - Center for Testing and Career Certification

Florida International University; Miami (FL); On-site; USD 32,400 - 39,600; Full time

Job summary

Florida International University in Miami is seeking an Exams Administrator to supervise and administer in person and remote exams at the Center for Testing and Career Certification. You will ensure a safe, secure test environment and follow state laws, policies, and guidelines.

Responsibilities include monitoring examinees, coordinating ADA accommodations, operating testing equipment, processing requests, managing appointment systems, and safeguarding testing materials.

Qualifications

• High school diploma or GED and six years of office or related experience coordinating functions of an office or department.

Responsibilities

• Prepares and maintains a safe, secure test environment before, during and after daily scheduled tests.
• Follows state law, internal policies, vendor guidelines, and national standards related to security procedures and testing administration.
• Administers and proctors in-person and/or remote test sessions to support student achievement.
• Actively monitors examinees through direct observation and surveillance equipment.
• Administers ADA compliant test accommodations as needed.
• Operates and monitors testing equipment including hardware, printers, and surveillance equipment.
• Processes testing requests and monitors online appointment systems.
• Maintains security and distribution of testing materials and supplies.

Education

High school diploma or GED

Job description

About FIU Florida International University is a Top 50, preeminent public research university with 55,000 students from all 50 states and more than 140 countries, as well as an alumni network of more than 340,000. Located in the global city of Miami, the university offers more than 200 degree programs at the undergraduate, graduate and professional levels, including medicine and law. FIU faculty are leaders in their fields and include National Academy members, Fulbright Scholars and MacArthur Genius Fellows. A Carnegie R1 institution, FIU drives impactful research in environmental resilience, health and technology and innovation. Home to the Wall of Wind and Institute of Environment, FIU stands at the forefront of discovery and innovation. With a focus on student success, economic mobility and community engagement, FIU is redefining what it means to be a public research university.

Job Summary

Administers and supervises in person and remote exams facilitated by the Center for Testing and Career Certification.

• Prepares and maintains a safe, secure and comfortable test environment before, during and after daily scheduled tests.
• Follows state law, internal policies, vendor guidelines, and national standards related to security procedures and testing administration.
• Administers and proctors in-person and/or remote group and individual test sessions to support student achievement through college placement, program admission/exit, industry certification, developmental education, career assessment, distance learning, and other areas assigned.
• Actively monitors examinees through direct observation, surveillance equipment, and computer software.
• Administers appropriate American with Disabilities (ADA) compliant test accommodations as needed.
• Operates and monitors testing equipment including computer hardware and software, printers, and surveillance equipment.
• Processes testing requests and monitors online appointment systems. Reviews testing guidelines, policies, and instructions with examinees.
• Serves as the merchant account's primary contact or technical contact; handles sensitive cardholder information and/or processes credit card transactions for the department/unit; will have access to a third-party system (software, gateway, etc.) that processes, transmits, and/or stores cardholder information.
• Serves as the Procard Approver for departmental transactions. Ensures compliance and adherence to University credit card policies and procedures. Serves as a University card user for departmental transactions. Adheres to University credit card policies and procedures. Handles cash/gift card transactions on a daily basis.
• Maintains security and distribution of testing materials and supplies (e.g. LCD boards, pencils, and calculators).
• Utilizes basic social media skills and AI tools used for content creation, engagement, analytics, branding, and hashtag use.
• Reports all testing irregularities to the Supervisor.

Minimum Qualifications

High school diploma or GED and six (6) years of office or related experience coordinating functions of an office or department.

Desired Qualifications

• Experience administering in person and/or remote exams.
• Knowledge of standardized testing protocols is preferred.

Job Category

• Staff

Advertised Salary

$36,000

Work Schedule

Begin time: 8:30 AM

End time: 5:00 PM

Pre-Employment Requirements

• Research Expanded Background Check

Other Information

• Ability to work flexible hours as needed.

How To Claim Vet Preference

• Veterans with a VA service-connected disability
• Spouses of veterans with permanent and total service-connected disability
• Honorably discharged veterans with wartime service.
• Unmarried widow or widower of a veteran who died as a result of a service-connected disability
• A veteran who has served in a qualifying campaign or expedition for which a campaign badge has been authorized, to include the Global War on Terrorism Expeditionary Medal.

Disclosures

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Notice of Non-Discrimination

FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Affirmative Action Employer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment decisions, programs, and events without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status. For inquiries regarding non-discrimination, contact FIU's Office of Civil Rights at 305.348.2785 or email [e-mail].

Reasonable Accommodation Statement

Should you need an ADA accommodation to participate in a University event, program, or activity or need to request materials in an accessible format, please contact FIU's Office of Civil Rights (OCR) at 305-348-2785 or [e-mail]. All requests for ADA accommodation or accessible materials for this event must be submitted to OCR at least seven (7) business days prior to the event or at the earliest possible opportunity.