Program Specialist - Business

Sauk County; Baraboo (WI); On-site; USD 42,000 - 60,000; Full time

Job summary

Sauk County is hiring a Program Specialist - Business to support the Human Services department. The role involves entering deposits, processing accounts payable, purchases, and program authorizations, plus providing back-up support to payroll and purchasing staff.

You will assist the Justice Diversion Program, manage payments and provider contracts, and handle reception duties as needed in a busy office environment.

Qualifications

• Associate’s degree in Accounting, Human Services or related field required.
• Minimum 3 years of accounting and/or Accounts Payable, Reception, or Purchasing experience.
• Experience in a Human Services environment preferred.

Responsibilities

• Enter payments into the financial system and make deposits with the County Treasurer.
• Assist with Social Security application processes and authorize payments.
• Prepare purchase orders and enter authorizations in the electronic health record.
• Maintain agency provider contracts and gather training information.
• Provide reception duties and route visitors and calls.
• Serve as program support for the Justice Diversion Program and related services.
• Enter provider charges into the managed care/financial system for payment.
• Back-up payroll duties as needed.

Skills

Accounts payable

Purchasing

Reception

Education

Associate’s degree in Accounting, Human Services or related field

Job description

Join our team and make a difference in your community as a Program Specialist - Business for the Human Services Department.

A career with Sauk County will bring unlimited opportunities to provide support, assistance, and growth to local communities. Sauk County is the ultimate destination where anyone can happily live, work, and play. We are looking for someone who has the desire to support local communities and be a part of the Human Services team.

The purpose of the Program Specialist - Business is multi-faceted. This position will enter deposits into the financial system, complete purchasing and program support for the JDS program as well as provide back up support to the Authorization and Procurement Specialist, create authorizations, perform accounts payable duties and/or other administrative/financial work.

Sauk County is an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, sex, national origin, protected veteran status, or disability. We actively encourage protected veterans and individuals with disabilities to apply for our open positions.

In compliance with the Americans with Disabilities Act and Section 503 of the Rehabilitation Act, the company will provide reasonable accommodations to qualified individuals with disabilities. We encourage both prospective and current employees to discuss potential accommodations with the employer. If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access our online application system as a result of your disability.

To request an accommodation, please contact our Human Resources team at 608-355-4887 or [e-mail].

• Enter payments (i.e. various checks) into the financial system for Contingency Loans, Representative Payee accounts and various other payments and make deposits in designated bank(s) and with the County Treasurer.

• Assists in Social Security application process regarding Representative Payee status for eligible children placed in foster care. Enters information in the eWISACWIS system and acknowledges payment. Reconciles expenditures with Social Security Administration.
• Monitor consumer placements and services initiating/creating Service Authorizations for the department Staff Accountant enabling the payment of services rendered. Review billing statements from Providers, verifying authorization/placement forms are in place and services will be covered for payment.
• Provide back-up to the Purchasing Specialist to include preparing purchase orders, entering authorizations into the electronic health record and sending the authorization to providers, ordering supplies, maintaining company vehicles to ensure routine maintenance is completed, gather credentials and training information on new CCS providers and register staff for trainings.
• Assist Staff Accountant in preparing, amending and maintaining agency provider contracts.
• Perform reception duties as needed, including greeting and receiving visitors, screen and route visitors and telephone calls, relaying messages, scheduling agency doctor appointments and processing paperwork.
• Serve as the main program support for the Justice Diversion Program.This includes purchasing necessary program supplies, entering authorizations for services, entering data into state systems, maintaining program spreadsheets, and registering staff for trainings.
• Enter provider charges into managed care system/financial system for payment.
• Check and correct practitioner progress notes.
• Serve as a backup for payroll duties when needed.
• Additional duties as assigned.

Required Working Hours

Standard working hours are Monday through Friday, 8:00 am until 4:30 pm. Please note these hours are subject to change and additional hours may be needed or required. Compensation for additional hours beyond normal working hours are subject to applicable state and federal regulations.

Required:

Associate’s degree in Accounting, Human Services or other related field

3 years of accounting and/or Accounts Payable, Reception, or Purchasing experience

Preferred:

Accounting and/or Accounts Payable, Reception or Purchasing experience in a Human Services environment

Any combination of education and experience that provides equivalent knowledge, skills and abilities may be considered.