Program Specialist

The Rome Group; Missouri; Hybrid; USD 32,000 - 35,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

403(b) retirement plan

Paid time off

Job summary

Girl Scouts of Eastern Missouri is seeking a Program Specialist to manage day-to-day coordination and administrative support for the GSEM Daisy Drop Box and Brownie Bundle programs. You will collaborate with troop leaders, volunteers, and vendors to ensure materials are prepared and distributed accurately and on time.

This full-time role operates in a hybrid environment (in-office, remote, and in the field).

Qualifications

• Bachelor’s degree in a relevant field or equivalent experience.
• Valid state driver’s license, proof of insurance, and a driving record acceptable to our insurer.

Responsibilities

• Coordinate the creation, development, and production of monthly materials used by troop leaders.
• Arrange preparation and fulfillment of program materials and boxes, ensuring timely distribution.
• Communicate with troop leaders about acquisition and application of the boxes for members.
• Order program supplies for kitting.

Skills

Curriculum knowledge

Child development

Vendor coordination

Interpersonal skills

Communication skills

Detail oriented

Education

Bachelor’s degree in relevant field

Tools

Microsoft Office

Job description

Program Specialist

Position Summary

The Program Specialist provides day-to-day coordination, preparation, fulfillment, communication, and administrative support associated with the GSEM Daisy Drop Box and Brownie Bundle programs. This position works collaboratively with internal teams, troop leaders, volunteers, and vendors to ensure program materials are prepared and distributed accurately and in a timely manner.

At Girl Scouts of Eastern Missouri, most of our roles work in a hybrid capacity (in office, remote, and/or in the field). Details will be provided during the interview process.

Girl Scouts of Eastern Missouri offers a robust benefit package to full-time employees including health, dental, vision, life insurance, disability, health reimbursement account, flexible spending account, voluntary plans (critical illness, accident, hospital indemnity, cancer, pet insurance, ID theft, and legal protection), a 403(b) retirement plan with company match, paid holidays including a winter break, paid time off, extended illness bank, parental leave, employee assistance program, a hybrid work environment, and more! Put your passion into action with Girl Scouts of Eastern Missouri!

The position is full time with a competitive hiring range of $23.14-25.45 per hour!

Essential Job Duties

• Support the creation, development, and production for monthly materials utilized by troop leaders throughout the Council.
• Coordinate the preparation and fulfillment of program materials and boxes, ensuring materials are available and distributed in a timely manner consistent with the respective curriculum.
• Communicate with troop leaders regarding the acquisition and application of the boxes for their members.
• Order the program supplies for kitting.
• Track and manage inventory of program supplies, creating and mailing additional boxes as requested.
• Manage mailing of welcome boxes to new Daisy troop leaders.
• Work with the Data and Answer Center teams to maintain current rosters and create accurate mailing labels for program distributions.
• Create and manage social media content and communications through the Rallyhood platform.
• Create and manage volunteer packing projects.
• Assist with the day-to-day administration and operational coordination of the program box lines.
• Ensure overall compliance with any applicable internal policies, guidelines, and funding source regulations.
• Serve as a collaborative team member, working to advance the mission of Girl Scouts.
• Perform other duties as required and/or assigned.

Qualifications

• Bachelor’s degree in relevant field or equivalent experience is required.
• Valid state driver’s license, proof of insurance, and a driving record that is acceptable to our insurance carrier.

Knowledge, Skills, and Abilities

• Knowledge of the Girl Scout curriculum.
• Insight into child development.
• Ability to coordinate vendors and content providers.
• Excellent interpersonal skills and the ability to establish good relationships with vendors and GSEM members.
• Proficient in Microsoft Office programs and other general office equipment.
• Organized thinker with exceptional attention to detail.
• Excellent communication skills, both verbally and in writing.
• Ability to provide a high level of customer service to internal and external customers, and to represent the organization in a professional manner.
• Ability to effectively organize and prioritize work as well as concentrate on multiple tasks simultaneously.
• Ability to work collaboratively with others.
• Ability to work well in a fast-paced, dynamic organization.

Physical Demands

While performing the duties of this job, the employee:

Must be able to remain in a stationary position 75% of the time operating a computer, including navigating websites, software platforms, spreadsheets and both electronic and paper documents.

Constantly operates a computer and other office productivity machinery such as a calculator, copier, and computer printer.

Occasionally positions self to maintain files in file cabinets.

May need to move boxes weighing up to 25 pounds across office for various needs.

The ability to observe details at close range and at a distance.

Must be able to communicate information and ideas so others will understand.

Must be able to exchange accurate information.

Is required to drive/operate an automobile.

Work Environment

Work is performed both indoors and outdoors, and incumbent may be exposed to outdoor weather conditions, dirt and/or dust. May be exposed to loud noise levels at events

Supervisory Responsibility

NONE

Our Commitment to Diversity, Equity, and Inclusion

At Girl Scouts of Eastern Missouri, we are committed to our future and what that looks like for all girls everywhere. We recognize that each employee and each member has unique experiences, perspectives, identities, and viewpoints that add value to our inclusive community. We are a proud Equal Opportunity Employer and we encourage applicants from diverse backgrounds to apply.