Program Secretary

ESC of Lake Erie West; Toledo (OH); On-site; USD 22,000 - 32,000; Part time

Job summary

ESC of Lake Erie West in Toledo, Ohio, is seeking a Part-time Program Secretary for Curriculum and Instructional Innovation. The role supports confidential administrative tasks, coordinates office activities, and liaises with district staff and community agencies.

It also schedules conferences and assists with professional development events. The position is 186 days per year with responsibilities including secretarial duties, meeting coordination, and data entry, contributing to efficient

Qualifications

• High school diploma or equivalent required.
• Proficiency with Microsoft Office and Google; ability to use web-based applications.
• Familiarity with basic office procedures and equipment; strong customer relations.

Responsibilities

• Type, proofread, reproduce, collate, and disseminate correspondence and materials.
• Design and disseminate newsletters, brochures, and other products as needed.
• Prepare and track purchase orders; coordinate with finance for invoices.
• Coordinate meetings and professional development events; manage room scheduling.

Skills

Typing & proofreading

Customer service

Data entry

Communication skills

Education

High School diploma or equivalent

High School/Trade School degree preferred

Tools

Microsoft Office

Google Workspace

Job description

Program Secretary

ESC of Lake Erie West ESC of Lake Erie West - Toledo, Ohio Open in Google Maps

Job Details

Job ID: 5945431

Application Deadline: Posted until filled

Posted: Sep 30, 2026 12:00 AM (UTC)

Starting Date: Immediately

Job Description

Program Secretary - Curriculum and Instructional Innovation (Part-time - 186 days /contract year)

JOB SUMMARY

The Program Secretary completes secretarial tasks; provides confidential administrative support; organizes and coordinates office activities; acts as a liaison for administrators with ESC staff, school district staff, and community agencies; and serves internal and external customers in a courteous and professional manner. In addition, the Program Secretary will coordinate conference room scheduling and assist with the implementation of professional development events.

Position Type: Part-time

Job Categories:

Support Staff > Secretary

Welcome to ESC of Lake Erie West

ESC OverviewLocated in the heart of Toledo and established in 1913, the ESC of Lake Erie West is one of the largest educational service centers in the State of Ohio. The ESC of Lake Erie West is part of a statewide network of ESCs in Ohio. Providing services at the local, regional and statewide level.The ESC of Lake Erie West is the fiscal agent for State Support Team Region 1 (SSTR1), one of sixteen State Support Teams in Ohio.The ESC of Lake Erie West is the sponsor of community schools located throughout Ohio. As a sponsor, the ESC of Lake Erie West’s community schools staff is primarily focused on two main areas – compliance with state laws and regulations and promoting a strong academic program at each sponsored school.Many state programs such as preschool accreditation, community schools, ongoing education, gifted education, public preschool, and others have been piloted through the ESC of Lake Erie West.Visit us at https://www.esclakeeriewest.org/

Job Requirements

• QUALIFICATIONS
  -High School diploma or its equivalent.
  -Experience and proficiency with computer applications, including Microsoft Office and Google; ability to use various web-based computer applications to perform job duties
  -Working knowledge of basic office procedures and operation of common office equipment and machines
  -Ability to write and speak effectively and ability to promote positive customer relations
  ESSENTIAL FUNCTIONS
  -Type, proofread, reproduce, collate, and disseminate correspondence, forms, educational materials, grants, reports, memoranda, work orders, and other items as required
  -Design, type, proofread, reproduce, assemble, and disseminate newsletters, brochures, and other products as needed.
  -Prepare, process, and track purchase orders; ensure materials are delivered to appropriate staff; coordinate with finance office to ensure invoices are processed correctly
  -Coordinate meetings and activities including creation of materials, dissemination of information and arranging for meeting location and materials
  -Manage conference room scheduling for meetings and professional development events
  -Assist in preparing meeting space, including setting up tables, chairs, preparing refreshments, registering participants, and taking minutes when necessary -Maintain an efficient and functional filing system that ensures safe and efficient retrieval of program records -Responsibly collect and enter required data related to work responsibilities within designated timeframes -Handle email and phone messages and deliver contents accurately to the appropriate person -Answer incoming calls in accordance with established procedures; assist callers by providing accurate information or transferring caller to appropriate staff; receive messages and transfer to appropriate staff -Interpret and apply Board Policy, Administrative Rules and regulations as appropriate SALARY
  Based on salary schedule and/or commensurate with experience and education.
• At least 3 year(s) of relevant experience preferred.
• High School/Trade School degree preferred.
• Citizenship, residency or work visa required

Contact Information

• Lisa Grant, Director Teaching, Learning and Innovation
• 2275 Collingwood Boulevard
• Toledo, Ohio 43620
• Phone: [phone]
• Email: [e-mail]

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