Program Representative

Worcester Housing Authority; Bloomingdale (MA); On-site; USD 33,000 - 39,000; Full time

Job summary

The Worcester Housing Authority is seeking a Regular Full Time Program Representative in Worcester, MA to administer federal and state housing vouchers and handle clerical duties. You will conduct annual recertifications, interim changes, RFTA, new lease-ups, and provide frontline customer service to participants, landlords, and partners.

The role requires at least a high school diploma, 2 years of office experience, and strong Microsoft Office skills; it is onsite with full benefits and

Qualifications

• High school diploma or equivalent required; college degree is a plus.
• 2+ years of professional office experience in a clerical/administrative role.
• Excellent computer skills, specifically in Microsoft Teams, Word, Excel, and Outlook.
• Exceptional customer service and interpersonal communication skills; calm and personable demeanor and ability to deescalate.

Responsibilities

• Processes annual recertifications in compliance with policies, procedures, and regulations.
• Conducts interim changes.
• Processes Requests for Tenancy Approval (RFTA) and new lease-ups.
• Issues vouchers and prepares moving packages for approved participants.
• Front desk liaison on a rotation, providing exceptional customer service to participants, clients, and visitors.
• Responds to calls and emails in a timely manner within set periods.
• Assists Senior Program Representatives with special programs.
• Performs similar job-related duties as assigned.

Skills

Customer service

Interpersonal skills

Microsoft Office

Education

High school diploma or equivalent

College degree a plus

Tools

Microsoft Teams

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Program Representative

Regular Full Time Clerical Worcester, MA, US

Salary Range: $25.28 To $25.28 Hourly

About WHA:

At the Worcester Housing Authority (WHA), our mission is to enhance the Worcester community by creating and sustaining decent, safe, and affordable housing that champions stability and self-sufficiency for our residents. As the second largest housing authority in New England, widely recognized for our innovative and progressive programs, we’re not just providing housing – we’re building futures. We’re looking for candidates who are mission-focused, goal-driven, and passionate.

The WHA is committed to developing and supporting a diverse, equitable, and inclusive community both inside and outside of the workplace. Representation is important; our clients come from all walks of life and, not unintentionally, so do our staff. We hire great people from a wide variety of backgrounds, not just because it’s the right thing to do, but because it makes our agency stronger.

About the Position:

Reporting to the Program Manager, the Program Representative administers and issues federal and state housing vouchers and completes various clerical and administrative tasks and duties for the department, including (but not limited to) annual recertifications, interim changes, Requests for Tenancy Approval (RFTA), and new lease-ups. The Program Representative provides exceptional customer service to internal and external clients, including program participants, landlords, coworkers, and community partners.

This is a full-time, fully benefitted, onsite position in Worcester, MA. The WHA offers a robust wellness benefits package, including generous paid time off, opportunities for training and development, and participation in a pension program. This position may require occasional work outside of normal business hours. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

Essential Functions:

• Processes annual recertifications in compliance with all policies, procedures, and regulations, meeting expected metrics and goals.
• Conducts interim changes.
• Processes Requests for Tenancy Approval (RFTA) and new lease-ups.
• Issues vouchers and prepares moving packages for approved participants.
• Serves as the front desk liaison on a rotation with the other Program Representatives, providing exceptional customer service to participants, clients, and visitors to the building.
• Provides exceptional customer service, including timely responsiveness to calls and emails within periods set by the Program Manager.
• Assists Senior Program Representatives with special programs, as requested.
• Performs similar job-related duties as assigned.

Qualifications:

High school diploma or equivalent required; college degree is a plus.

Minimum of two (2) years of professional office experience in a clerical/administrative role.

Excellent computer skills, specifically in Microsoft (Teams, Word, Excel, and Outlook).

Exceptional customer service and interpersonal communication skills; calm and personable demeanor and ability to deescalate.

Ability to compute basic mathematical calculations and to use a calculator.

Strong attention to detail; ability to multi-task, stay organized, and meet deadlines in a busy environment with frequent interruption.

Ability to read, write, type, speak, and understand English well. Bilingual candidates a plus.

Ability to be relied upon to be available for work.

Ability to spend prolonged periods sitting at a desk and working on a computer.

Ability to spend occasional time walking, including climbing stairs.

Ability to occasionally lift up to 15 pounds.

Worcester Housing Authority is an Equal Opportunity Employer and is committed to fostering a diverse and inclusive workplace. We provide equal employment opportunities to all applicants and employees and prohibit discrimination and harassment of any kind based on race, color, religious creed, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding, and related medical conditions), sexual orientation, gender identity or expression, age, disability, genetic information, marital status, military or veteran status, or any other status protected by applicable federal, state, or local law. Employment decisions are based on qualifications, merit, and business needs.