Program / Project Coordinator I

University of Missouri-Columbia; Columbia Township (MO); On-site; USD 26,518 - 38,407; Full time

Benefits offered by this job

Comprehensive benefits package

Medical, dental, and vision plans

Paid time off and parental leave

Job summary

The University of Missouri-Columbia seeks a Program/Project Coordinator I to provide administrative support across faculty affairs. This role involves coordinating processes for graduate students, organizing promotion and evaluation materials, and maintaining departmental records.

Ideal candidates will hold a Bachelor's degree and have administrative experience. Strong organizational skills and proficiency with Microsoft Office are preferred. The position offers a competitive hourly wage within a range of $19.25 - $27.88, and a comprehensive benefits package.

Qualifications

• A Bachelor's degree or an equivalent combination of education and experience.
• 1 year of experience in an administrative or programmatic support role.
• Strong organizational skills and ability to manage multiple priorities.

Responsibilities

• Coordinate and monitor academic milestones for PhD students.
• Prepare and submit Promotion & Tenure dossiers accurately and timely.
• Organize faculty evaluation process and maintain related materials.
• Compile and verify faculty teaching assignments and data.
• Assist Department Chair with reports and workload management.
• Maintain departmental databases and tracking systems.
• Communicate departmental timelines and follow up on activities.

Skills

Organizational skills

Attention to detail

Communication skills

Microsoft Office proficiency

Education

Bachelor's degree or equivalent experience

Job description

Position Overview

The Program/Project Coordinator I provides administrative and programmatic support for academic and faculty affairs within the department. This position is responsible for coordinating processes that ensure the timely progression of graduate students, supporting faculty evaluation and promotion activities, maintaining faculty workload data, and assisting with departmental planning and compliance. The coordinator works collaboratively with faculty, leadership, and administrative staff to ensure the accurate management of academic records, reporting, and departmental processes.

Key Responsibilities

• Coordinate and monitor academic milestones for approximately 35 PhD students, ensuring timely completion of program requirements and compliance with university policies and deadlines.
• Prepare, organize, and submit Promotion & Tenure dossiers while ensuring documentation is complete, accurate, and submitted according to established institutional timelines and procedures.
• Coordinate the annual faculty evaluation process by collecting, organizing, and maintaining required evaluation materials and supporting documentation.
• Compile, maintain, and verify faculty teaching assignment data to support departmental reporting and workload planning.
• Assist the Department Chair by preparing reports and maintaining faculty workload information, including teaching assignments and grant activity, to support equitable workload distribution in accordance with Provost-approved policies.
• Maintain accurate departmental databases, records, and tracking systems to ensure data integrity and facilitate reporting.
• Coordinate departmental timelines, communicate deadlines, and follow up with faculty, students, and staff to ensure completion of required activities.
• Identify opportunities to improve workflows, administrative processes, and resource utilization, making recommendations that enhance efficiency while following established procedures.
• Develop and maintain effective working relationships with faculty, students, departmental leadership, and campus partners to support departmental goals.
• Perform routine administrative and project coordination activities using established procedures and guidelines.
• Provide support for special projects, reports, and departmental initiatives as assigned.
• Perform other duties as assigned.

Minimum Qualifications

A Bachelor's degree or an equivalent combination of education and experience and 1 year of experience from which comparable knowledge and skills can be acquired is necessary.

Preferred Qualifications

The successful candidate will demonstrate strong organizational skills, exceptional attention to detail, effective written and verbal communication skills, and the ability to manage multiple priorities while meeting deadlines. The ideal candidate will possess proficiency with Microsoft Office applications, maintain confidentiality, work independently within established procedures, and collaborate effectively with faculty, students, and administrative staff.

Work Hours

Monday - Friday, 8:00 a.m. - 5:00 p.m.

Salary Range

$19.25 - $27.88 hourly

Benefit Eligibility

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/departments-staff/human-resources/benefits-retirement.

Equal Employment Opportunity

The University of Missouri is an Equal Opportunity Employer.

To request ADA accommodations, please call the Director of Accessibility and ADA at 573-884-7278.